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Home My WebLink About020326-07.1M E M 0 From the deskof .. . Tai j. Williams, Town JIdanager 1 February 2, 2026 To: Mayor and Town Council Subject: January Town Manager's Update Overview This month's update reflects steady progress across the organization and a continued focus on the fundamentals that keep Danville running well. In addition to day-to-day operations, much of the Executive Team devoted significant time preparing for the Town Council's Annual Planning & Goal Setting Workshop in early February, an important opportunity to discuss strategic direction and Town -wide priorities. Despite staffing transitions, core financial reporting and payroll functions were completed on time, financial systems were prepared for the upcoming budget cycle. Teams are also continuing to advance priority capital projects, manage a high volume of development activity, and maintain Town facilities and public spaces. Recreation, arts, and community programs remained well attended and they reinforce the sense of connection that defines Danville. At the same time, staff continued strengthening emergency preparedness, often in coordination with regional partners. Together, these efforts reflect an organization focused on delivering dependable service today while thoughtfully preparing for the year ahead. DEPARTMENT UPDATES Administration & Finance Finance • Required Financial Reporting: Completed all monthly, quarterly, semi-annual, and annual reporting on time despite staffing transitions, including: > Monthly Treasurer's Report (investment activity, balances, and reconciliation). > Quarterly American Rescue Plan Act (ARPA) expenditure reporting. ➢ Annual Measure J Local Street Maintenance (LSM) reporting to CCTA. > Semi-annual TVTC/SCC JEPA reporting and related pass-through payments. > Annual County Service Area (CSA -M30) billing for Alamo Springs services. ➢ Annual 1099 filings with the IRS. • Payroll & Benefits: Processed payrolls; implementation of new -year benefits and deductions; issued and distributed 315 W -2s for tax year 2025. • Budget Preparation: Completed financial system preparation to support development of the upcoming budget cycle. • Accounting Controls & Systems: Documented new accounting processes related to Subscription -Based IT Arrangements and implemented supporting documentation for new accounting software. • State & External Reporting: Completed required filings including the State Controller's Report, bond disclosures, audit reporting, revenue and fee reporting, and receipt of audited FY 2024/25 LLAD and Financing Authority financial reports. Human Resources Human Resources conducted an open recruitment, onboarded Administrative Assistant and, Community Services Officer; continued implementation of process improvements. Information Technology • Network Infrastructure Upgrades: Completed network switch and wireless access point upgrades prior to the furlough period, improving overall system stability and network security. • EnerGov System Upgrade: Successfully upgraded the permitting platform from the 2023 to the 2025 release on January 10, consistent with the Town's practice of performing major system upgrades on a biennial cycle to maintain stability. Community Engagement • Website Chatbot: Launched an enhanced chatbot service on the Town's website to improve public access to information and service navigation. • Marketing Workflow: Implemented a new workflow for Recreation, Arts & Community Services marketing materials, with 62 requests received for the 2026 Q1. Town Talks: Top Projects by Site Visits Dec. 2025—Jan.2026 • Private Land Development • Diablo Road Trail Project • Picklebal1Courts • Not My Kid: E-IikeSafety for Families • Town Talks with the Mayor • Housing Element • Downtown Master Plan • Diablo 'Vista Park Renovation • Diablo Road Culvert Emergency Replacement • Legislative Advocacy 530 Economic Development & Community Events 444 Quarterly BLlsiness Activity 232 183 177 160 40 20 18 16 14 11. 1111 Feb25 June25 Sept25 Dec Feh26 as of 1/2926 ■ New 10 10 18 11 2 ■ Chased 5 4 5 1 0 • New • CLosed 1 1 30% 25% 2446 15% 1446 5% 0% Busilt1L Related Social'h ed ieJ Post:_.. i I i 1 i !Dec 24 Jan 25 Fe tt 25 Mar 25 Apr 25 May 25 Ju n 25 Ju l 25 Aug 25 Sep 25 Oct 25 N Iv25 Dec 25 Jan 26 E -Bike Safety Update The Town review the released e -bike safety study conducted by the Mineta Transportation Institute (Senate Bill 381), the findings of which will help inform the Town's policy discussion, anticipated to be presented at the March 2026 Study Session. Emergency Preparedness & Response Staff participated in a City and County Joint Emergency Operations Center (EOC) tabletop exercise hosted by Contra Costa County. The exercise reinforced key roles, responsibilities, and decision-making processes when an EOC is activated, and provided a valuable opportunity to work through scenarios alongside peer jurisdictions. Engaging with counterparts in comparable EOC roles across the county helped clarify coordination protocols, identify shared challenges, and strengthen regional readiness. jeitY and County Tabletop fl Exercise immr Capital Improvements & Engineering • Iron Horse Trail Crossings (CIP 305): Rectangular Rapid Flashing Beacons (RRFBs) have been installed these devices. Installation has been completed at the Del Amigo/IHT, Hartford/IHT, and Love Lane/Railroad Avenue intersections. Next installations will begin at Linda Mesa/ IHT. • Town Studio & Pavilion (CIPs 628 & 629): Project plans and bid specifications are being finalized and scheduled for a bid opening in April; with construction still anticipated to begin in August 2026 following the conclusion of the summer events and concert season. Private Development Proposals • The Nova Project (375 West El Pintado): Construction is nearing completion, with the project expected to be finalized by May 2026. • The Lanes Project (Former Bowling Alley Site): The 49 -unit townhome development, including two accessory dwelling units (ADUs), has received full entitlements. The developer has submitted an application for demolition permits. • The Village (SB 330 Project): A 200 -unit apartment development proposed by Blake Griggs Developers. The application has been deemed complete and is scheduled for Planning Commission review on February 24. An appeal is anticipated. • Community Presbyterian Church Project (222 West El Pintado): The application for a residential development consisting of 49 townhomes and 19 ADUs is complete. The Church is currently seeking a development partner to move the project forward. Permit Processing Activity 6,000 5,000 4,000 3,000 2,000 1,000 4 DEC 23124 Building Division CLEC 24125 DEC 25..26 • Permits Applied • Permits Issued • Permits Pinged • Inspections • Plan Reviews Engineering Divrrsinn 500 450 400 350 300 250 200 150 100 50 0 - D7EC23/24 DEC 24125 DEC 25126 SOD 250 200 150 100 54 0 • Grading Permits Issued • Encroachment Permits Issued • Plan Reviews Planning Division. - •M_ ■iiia__ DEC 23/24 DEC 24/25 DEC 25/26 • Plan Review ■ FinaledADISs • 3139 Permits Issued • Development Flan Apprwats $3.500,000 $3.000,000 $2,500,000 $2,000,000 $ 1,500,000 $ 1,000.000 $500,000 3- 700 600 500 400 300 200 100 0 Development Services Revenue 1 DEC 23,24 1 1 DEC 24125 DEC 25126 • operating • Fund 1000 Customer Response Management (CRM) Activity OEC23124 DEC 24125 DEC 25,26 ■suitiing ■Engin eering ■Henning Mira nsportation Maintenance Services • AB 1572 Turf Replacement: Began working with the landscape architect consultant on the Camino Tassajara Landscape Master Plan. • Danville South Park Playground Replacement: Started construction of playground replacement project, with completion expected by the end of February. • All Wars Memorial Improvements: Provided support for the installation of a new flag pole at Oak Hill Park. • Prospect Park Plaza Activation: Continued to assist with activation of Prospect Park Plaza, including replacing the banner and marquee sign. • Staffing: Completed recruitment process to fill a recently vacated Streets Maintenance Worker position. • Utility Cost Monitoring: Closely monitoring utility costs to ensure expenditure remains consistent with projections. $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- $1,123,304 $522,137 $513,637 $515,93 Jan 2024 Jan 2025 Jan 2026 Water Costs =Electricity Costs Recreation, Arts & Community Services • Art Gallery Exhibition: The winter exhibition One Voice: Many Visions opened on Thursday, January 29, with a public reception held from 5:00-7:00 p.m. • Junior Warriors: Games began in January with -480 youth participants registered. • Adult Sports: The Adult 5x5 Basketball League reached full capacity with six teams and kicked off play in January. • MLK Day Plaza Event: A mini -event was held at Prospect Park Plaza on January 17 in observance of Martin Luther King, Jr. Day. Local musician Paul Stefani performed, and children participated in a craft activity. Approximately 30 community members attended, including about 15 children. • Village Theatre Programming: As part of the current gallery exhibition, the Village Theatre hosted its first Sound Bath experience on January 30, drawing approximately 35 attendees for a meditative performance. t January Special Events 24 is ■ IGdsDayOut KidsNightout AfternoonNingte Breakfast with Senior Tech Fair 54 Capacity 33% Capacity 60% Capacity Friends Unlimited 253.t Capacity Enr..11rrent Police Services: Activity for the month of December 2025 • Calls for Service: 2,823 • Citations Issued: 605 • Crime Reports: 122 • Traffic Collisions: 11 reports taken • Traffic Warnings: 244 vehicle stops coded as warnings • Arrests: 37 total, including 16 DUI arrests • Volunteers in Police Service (VIPs): 240 hours donated x,000- z,soa 1000 1,500 i„000 sou — 0 CalLs for Service Jan Feb March April May line July Aiig Sept Oct Now Dec Dispatched C a LLs Self initiated Activity TotalCalls forService 50 45 40 35 30 25 20 15 10 5 0 600 500 400 300 200 100 0 Total Arrests vs DUI Arrests Jan Feb March April May June July Aug Sept Oct Nov Dec ARRESTS 2025 -Total 0111 Citations Jan Feb March April May June July Aug Sept Oct Nov Closing Note Mover Non-rnover Parking -Warning That's all for now. Please feel free to contact me and let me know if you have any questions about anything covered in this memo.