HomeMy WebLinkAbout121625-06.8
ADMINISTRATIVE STAFF REPORT 6.8
TO: Mayor and Town Council December 16, 2025
SUBJECT: Resolution No. 79-2025, awarding a professional services agreement for
preparation of the Camino Tassajara Master Landscaping Plan related to
non-functional turf replacement, CIP No. B-643
BACKGROUND
Assembly Bill 1572 (AB 1572), signed into law in 2022, prohibits the use of potable water
for the irrigation of non-functional turf in street medians and parkways beginning
January 1, 2027. In preparation for this requirement, the Town must develop plannin g
and design documents to guide the systematic removal and replacement of non -
functional turf within the affected public right-of-way areas.
Camino Tassajara contains a significant portion of the Town’s remaining non-functional
turf. To ensure regulatory compliance, long-term water-use reduction, and high-quality
corridor aesthetics, staff is initiating the development of a comprehensive Camino
Tassajara Master Landscaping Plan to establish design standards, recommended plant
palettes, irrigation strategies, and phased implementation guidance.
DISCUSSION
During the past year, several smaller-scale grass replacement projects were completed by
maximizing existing landscape maintenance contracts. With those resources exhausted,
it is now appropriate to transition to a larger -scale plan that will account for the
replacement of non-functional turf in all remaining areas along Camino Tassajara, while
ensuring a cohesive design throughout.
Because of the impending compliance deadline and the need to begin design work as
soon as possible, staff reached out directly to Callander Associates Landscape
Architecture, Inc., a locally based firm with whom the Town has a long and highly
successful history of collaboration. Callander Associates has extensive experience
preparing corridor landscape plans, drought-tolerant planting designs, and water-
efficient irrigation strategies for public agency clients. They are also deeply familiar with
Danville’s design standards and have recently completed similar work for other
jurisdictions responding to AB 1572 and related state water-conservation requirements.
Landscape Plan Design Services 2 December 16, 2025
Based on their expertise, familiarity with Town infrastructure and aesthetics, and the
need for timely initiation of planning work, staff determined that Callander Associates is
uniquely qualified to prepare the Camino Tassajara Master Landscaping Plan. The firm
submitted a proposal with a fee of $148,082, which staff has reviewed and determined to
be appropriate for the scope of the project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The cost for design and plan preparation services is $148,082 with a 10% contingency of
$14,808 for a total of $162,890. Sufficient funds are available in the Non-Functional Turf
Replacement Project, CIP No. B-643 (Attachment B).
RECOMMENDATION
Adopt Resolution No. 79-2025, awarding a professional services agreement for
preparation of the Camino Tassajara Master Landscaping Plan related to non -functional
turf replacement, CIP No. B-643.
Prepared and Reviewed by:
Dave Casteel
Assistant Town Manager &
Maintenance Services Director
Attachments: A - Resolution No. 79-2025
B - CIP Page No. B-643
RESOLUTION NO. 79-2025
AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR PREPARATION
OF THE CAMINO TASSAJARA MASTER LANDSCAPING PLAN RELATED TO
NON-FUNCTIONAL TURF REPLACEMENT, CIP NO. B-643
WHEREAS, Assembly Bill 1572 (AB 1572) prohibits the use of potable water for the
irrigation of non-functional turf in street medians and parkways beginning January 1,
2027; and
WHEREAS, to ensure regulatory compliance while maintaining high-quality corridor
aesthetics, the development of a comprehensive Camino Tassajara Master Landscaping
Plan is necessary to establish design standards; and
WHEREAS, Callander Associates Landscape Architecture, Inc., a locally based firm with
whom the Town has a long and highly successful history of collaboration, has extensive
experience preparing corridor landscape plans for public agency clients; and
WHEREAS, Callander Associates Landscape Architecture, Inc. is qualified to provide the
desired design services and a scope of work and related fee proposal has been negotiated;
now, therefore, be it
RESOLVED, by the Danville Town Council that the Town Manager is hereby authorized
to execute, on behalf of the Town, a Professional Services Agreement with Callander
Associates Landscape Architecture, Inc. with a budget of $148,082, and that the Town
Manager be authorized to establish and utilize a 10% contingency in the amount of
$14,808 for additional work that may be subsequently approved by contract amendment.
APPROVED by the Danville Town Council at a regular meeting on December 16, 2025,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
_____________________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________________
CITY ATTORNEY CITY CLERK
Docusign Envelope ID: EA03B9F9-5A7B-4F9B-B740-DC171E808BEA
ATTACHMENT A
CIP 85 • 2025–2026 Operating Budget & Capital Improvement Program
Projects
Non-Functional Turf Replacement
CIP Project: B-643
Department/Division: Maintenance
Type: Rehabilitate/Replacement Project
Status:
AB 1572 implementation phase-in begins on January 1, 2027
Description:
The Non-Functional Turf Replacement Capital Improvement Project is a state-mandated project to replace non-
functional turf. This project complies with California Assembly Bill 1572, which prohibits the use of potable water
to irrigate non-functional turf. AB 1572 is being phased in starting in 2027 for local agencies.
Project Cost Estimate:
Prior Years 2025/26 2026/27 2027/28 2028/29 2029/30
Design/Plan Review $0 $0 $0 $0 $0 $0
Construction $250,000 $250,000 $250,000 $250,000 $250,000 $250,000
Inspection & Admin.$0 $0 $0 $0 $0 $0
Total Cost Estimate $250,000 $250,000 $250,000 $250,000 $250,000 $250,000
Total Expenditure:$0
Unexpended as of 4/8/25:$250,000
Project Appropriation and Funding:
Prior Years 2025/26 2026/27 2027/28 2028/29 2029/30
CIP Gen Purpose Rev $250,000 $250,000 $250,000 $250,000 $250,000 $250,000
Total Funding:$250,000 $250,000 $250,000 $250,000 $250,000 $250,000
Projects