HomeMy WebLinkAbout100725-06.3 ADMINISTRATIVE STAFF REPORT 6.3
TO: Mayor and Town Council October 7, 2025
SUBJECT: Resolution No. 72-2025, awarding a construction contract for the Danville
South Park Playground Replacement Project, CIP No. B-556
BACKGROUND
The Town owns and maintains six playgrounds at its parks, along with one additional
playground at Montair Elementary School as part of a joint use agreement with the San
Ramon Valley Unified School District. As these playgrounds age, the equipment requires
replacement approximately every 15 to 20 years, essentially establishing a rotational
replacement program. The next playground in the rotation and scheduled for replacement
is at Danville South Park, which was last renovated in 2001. While repairs over the years
have extended the life of the playground, it is now appropriate to consider replacing the
equipment.
DISCUSSION
At their August 13 meeting, the Parks, Recreation and Arts Commission approved the
playground equipment and layout and directed staff to work with the consultant to make
minor revisions. The revisions were able to be implemented, including adding a swing for
small children and retaining the sand play area, and the updated rendering was shared with
the Commission.
Staff recommends entering into a cooperative agreement with Ross Recreation Equipment,
Inc. (Ross), a Sourcewell cooperative purchasing contractor, to construct the project. As a
Sourcewell contractor, Ross must offer goods and/or services to the Town based on what
the State or Federal government has paid for a similar item. The Town’s purchasing policy
allows the Town to enter into a cooperative purchasing agreement or program with the
State, County, other cities or public agencies if it would be advantageous to the Town.
Utilizing a cooperative agreement would reduce staff time spent on administrative tasks
and creating in-house specifications and bid documents. Cooperative agreements contracts
provide flexibility while still maintaining compliance with procurement statutes. Upon
approval of the cooperative agreement, construction would be expected to begin towards
the beginning of 2026.
Danville South Park Playground 2 October 7, 2025
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public. A standard Town
Capital Improvement sign will be placed at the project site.
FISCAL IMPACT
The amount of the construction contract is $254,531.16. An additional 15% contingency in
the amount of $38,180 results in a total construction budget of $292,711. Sufficient funds
have been appropriated in Capital Improvement Program CIP No. B-556.
RECOMMENDATION
Adopt Resolution No. 72-2025, awarding a construction contract for the Danville South Park
Playground Replacement Project, CIP No. B-556.
Prepared and reviewed by:
Dave Casteel
Assistant Town Manager
Attachments: A - Resolution No. 72-2025
B - CIP Page No. B-556
RESOLUTION NO. 72-2025
AWARDING A CONSTRUCTION CONTRACT FOR THE DANVILLE SOUTH
PARK PLAYGROUND REPLACEMENT PROJECT, CIP NO. B-556
WHEREAS, plans and specifications for the Playground Replacement Project at Danville
South Park, CIP No. B-556, have been reviewed and approved by the City Engineer; and
WHEREAS, Section 3-8.14 of the Danville Municipal Code authorizes the Town to
participate in voluntary cooperative purchasing agreements with the State of California
and other public agencies, following the procedures of any such cooperative purchasing
agreement; and
WHEREAS, Sourcewell is a cooperative purchasing agreement in which the Town may
participate; and
WHEREAS, Ross Recreation Equipment, Inc. is a contractor participating in the
Sourcewell program, offering the purchase and installation of playgrounds; and
WHEREAS, the Town has determined that entering into a contract for the purchase and
installation of the playground at Danville South Park through the Sourcewell program
offers the least expensive and most efficient means of completing this project; now,
therefore, be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the Playground Replacement Project at Danville South Park, CIP No. B-556
to Ross Recreation Equipment, Inc. of Santa Rosa, California; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Ross Recreation
Equipment, Inc. of Santa Rosa, California, for $254,531.16 and authorize use of a 15%
contingency of $38,180 for a total construction budget of $292,711 for work in connection
therewith, and the City Clerk is hereby directed to attest same and affix thereto the official
seal of the Town.
APPROVED by the Danville Town Council at a regular meeting on October 7, 2025, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
Docusign Envelope ID: AB75FF3C-5506-4F4C-9E90-8D3054D18BA1
ATTACHMENT A
Town of Danville www.danville.ca.gov • CIP 72
Danville South Park
Capital Maintenance
CIP Project: B-556
Department/Division: Maintenance
Type: Capital Maintenance Project
Status:
Completed Phases:
2023/24
◦Concrete walkway repairs, play equipment repairs, play equipment
replacement design
Future Phases:
◦Replace portable restrooms with permanent restrooms
◦Resurface basketball courts
◦Play equipment replacement
Description:
The Danville South Park Capital Maintenance Project is an ongoing project providing repair and preventative
maintenance for the preservation of Danville South Park facilities. Ongoing maintenance includes, painting,
concrete sidewalk repair, playground maintenance, BBQ area maintenance and basketball court.
Project Cost Estimate:
Prior Years 2025/26 2026/27 2027/28 2028/29 2029/30
Design/Plan Review $0 $0 $0 $0 $0 $0
Construction $627,600 $270,000 $20,000 $20,000 $20,000 $20,000
Inspection & Admin.$0 $0 $0 $0 $0 $0
Total Cost Estimate: $627,600 $270,000 $20,000 $20,000 $20,000 $20,000
Total Expenditure: ($122,784)
Unexpended as of 4/8/25: $504,815
Project Appropriation and Funding:
Prior Years 2025/26 2026/27 2027/28 2028/29 2029/30
CIP Gen Purpose Rev $97,837 $110,152 $20,000 $20,000 $20,000 $20,000
LLAD Zone D $61,763 $0 $0 $0 $0 $0
Park Dedication Impact $146,000 $0 $0 $0 $0 $0
Park Facilities $322,000 $159,848 $0 $0 $0 $0
Total Funding: $627,600 $270,000 $20,000 $20,000 $20,000 $20,000
ATTACHMENT B