HomeMy WebLinkAbout091625-05.10
ADMINISTRATIVE STAFF REPORT 5.10
TO: Mayor and Town Council September 16, 2025
SUBJECT: Resolution No. 71-2025, appropriating $32,300 from the Gas Tax Fund
Traffic Signal Maintenance Program for FY 2024/25 to cover for the
service provided by the Contra Costa County Public Works Department
BACKGROUND
The Town of Danville contracts with the Contra Costa County Public Works
Department to provide traffic signal maintenance services to ensure the safe and
efficient operation of the Town’s traffic signal infrastructure. These services include
routine maintenance, inspections, emergency response to outages, and equipment
repairs to maintain compliance with state and local standards.
DISCUSSION
The FY 2024/25 Operating Budget initially appropriated $241,500 for traffic signal
maintenance. Invoices totaling $89,682 for services performed by the Contra Costa
County Public Works Department in April, May, and June 2025 were received late and
initially lacked proper supporting documentation, delaying their processing.
Upon review and receipt of complete documentation, the invoices were validated. A
total invoiced amount of $45,922 was attributed to services provided as part of capital
improvement projects, leaving an outstanding balance of $43,760 to be paid from the FY
2024/25 Traffic Signal Maintenance budget. With only $11,460 remaining in the budget,
a shortfall of $32,300 exists to cover these costs.
The increased costs are due to higher labor and material expenses incurred by the
Contra Costa County Public Works Department, an increase of services required during
CIP projects, and the complexity of maintaining aging traffic signal infrastructure. The
FY 2024/25 budget did not anticipate these escalated costs, necessitating a budget
amendment to address the shortfall.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
Amending the FY2024/25 2 September 16, 2025
Traffic Signal Maintenance
Operating Budget
FISCAL IMPACT
Expenditure of $32,300 for traffic signal maintenance is required to cover the shortfall
for services provided by the Contra Costa County Public Works Department. It is
recommended that $32,300 be appropriated from the Gas Tax Fund Traffic Signal
Maintenance Program to cover the shortfall.
RECOMMENDATION
Adopt Resolution No. 71-2025, appropriating $32,300 from the Gas Tax Fund Traffic
Signal Maintenance Program for the FY 2024/25 to cover for the service provided by the
Contra Costa County Public Works Department.
Prepared by:
Allan Shields
Transportation Manager
Reviewed by:
Diane Friedmann
Development Services Director
Attachment: Resolution No. 71-2025
RESOLUTION NO. 71-2025
APPROPRIATING $32,300 FROM THE GAS TAX FUND TRAFFIC
SIGNAL MAINTENANCE PROGRAM FOR THE FY 2024/25 TO COVER FOR
THE SERVICE PROVIDED BY THE CONTRA COSTA COUNTY PUBLIC WORKS
DEPARTMENT
WHEREAS, the Town of Danville contracts with the Contra Costa County Public
Works Department to perform traffic signal maintenance to ensure safe and efficient
operation of the Town’s traffic signal infrastructure; and
WHEREAS, the FY 2024/25 Operating Budget included an initial appropriation of
$241,500 for traffic signal maintenance; and
WHEREAS, invoices totaling $89,682 for services performed in April, May, and June
2025 were received late and initially lacked proper supporting documentation, delaying
their processing; and
WHEREAS, of the total invoiced amount, $45,922 was attributed to services provided as
part of capital improvement projects, leaving an outstanding balance of $43,760 to be
paid from the FY 2024/25 Traffic Signal Maintenance budget; and
WHEREAS, with only $11,460 remaining in the budget, a shortfall of $32,300 exists due
to increased labor and material expenses incurred by the Contra Costa County Public
Works Department; now, therefore, be it
RESOLVED, that the Danville Town Council hereby appropriates $32,300 from the Gas
Tax Fund to the Traffic Signal Maintenance budget for FY 2024/25.
APPROVED by the Danville Town Council at a regular meeting on September 16, 2025,
by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT: _________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
______________________________ _________________________
CITY ATTORNEY CITY CLERK
Docusign Envelope ID: DA1C202B-B083-499F-8395-E2E42123F08B