HomeMy WebLinkAbout081225-06.7
ADMINISTRATIVE STAFF REPORT 6.7
TO: Mayor and Town Council August 12, 2025
SUBJECT: Resolution No. 58-2025, awarding a professional services agreement for
construction management and inspection services during the
construction of Diablo Road Trail and Drainage Improvements Project
No. C-055
BACKGROUND
The Diablo Road Trail and Drainage Improvements Project, CIP No. C-055, is progressing
according to schedule with construction anticipated to begin Fall 2025. As with previous
complex large-scale Town infrastructure projects, the Town intends to utilize an
independent construction manager and inspector to support the efforts of in-house
Engineering staff and ensure that construction activities are completed on schedule and
within the established project budget. The Request for Qualifications period for
construction management and inspection services closed on July 25, 2025.
DISCUSSION
In response to the Town's solicitation, five (5) responses from construction management
consultants were received. After a thorough review of the qualifications, a committee
consisting of Town staff and the project engineer selected two firms which were
interviewed on July 30, 2025.
The firm identified as the best qualified to provide the desired construction management
and inspection services is Haley & Aldrich of Walnut Creek, California. Haley & Aldrich
has considerable experience with similar projects and has submitted a fee proposal that
addresses the Town's needs within the constraints of the allocated funding.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The cost for construction management and inspection services is $450,000 with a 5%
contingency of $22,500 for a total of $472,500. Funds are available in the Diablo Road Trail
and Drainage Improvements Project, CIP No. C-055 (Attachment B).
Construction Management and 2 August 12, 2025
Inspection Services
RECOMMENDATION
Adopt Resolution No. 58-2025, awarding a professional services agreement for
construction management and inspection services during the construction of Diablo
Road Trail and Drainage Improvements Project No. C-055.
Prepared by:
Allan Shields
Transportation Manager
Reviewed by:
Robert B. Ewing for Diane J. Friedmann
City Attorney
Diane J. Friedmann
Development Services Director
Attachments: A - Resolution No. 58-2025
B - CIP Page No. C-055
RESOLUTION NO. 58-2025
AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES DURING THE CONSTRUCTION
OF DIABLO ROAD TRAIL AND DRAINAGE IMPROVEMENTS PROJECT,
NO. C-055
WHEREAS, the Town is undertaking construction of the Diablo Road Trail and Drainage
Improvements Project, CIP No. C-055; and
WHEREAS, the utilization of independent construction management and inspection
services will support efforts to complete the project both on schedule and within the
established budget; and
WHEREAS, a Request for Qualifications was solicited and the Town received 5
consultant responses by the July 25, 2025, deadline; and
WHEREAS, two firms were interviewed the week of July 28, 2025; and
WHEREAS, Haley & Aldrich was identified as the firm most qualified to provide the
desired construction management and inspection services and a scope of work and
related fee proposal has been negotiated; now, therefore, be it
RESOLVED, by the Danville Town Council that the Town Manager is hereby authorized
to execute, on behalf of the Town, a Professional Services Agreement with Haley &
Aldrich with a not-to-exceed budget of $450,000, and that the Town Manager be
authorized to establish and utilize a 5% contingency in the amount of $22,500 for
additional work that may be subsequently approved by contract amendment.
APPROVED by the Danville Town Council at a regular meeting on August 12, 2025, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
_____________________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________________
CITY ATTORNEY CITY CLERK
Docusign Envelope ID: 269B04B1-D57F-453D-95DD-4346CFDEC80F
ATTACHMENT A
CIP 89 • 2025–2026 Operating Budget & Capital Improvement Program
Projects
Diablo Road Trail from Alameda Diablo
to Tank Access Road
CIP Project: C-055
Department/Division:Transportation
Type: New (or Modified New) Project
Status:
Completed Phases:
20222/23
◦Environmental MND/IS approved
2023/24
◦Redesign of Trail Segments
due to 2022/23 winter storms,
regulatory approval
Future Phases:
2025/26
◦Construction to begin
Description:
The Diablo Road Trail from Alameda Diablo to Tank Access Road Project is part of the North East Roadway
Improvement Assessment District (NERIAD) and consists of construction of a paved 0.9-mile Class I pedestrian/
bicycle path located adjacent to the south side of Diablo Road from Fairway Drive to the west to the tank access
road (1,200 feet west of Mt. Diablo Scenic/Blackhawk intersection) to the east. Path will connect to existing 0.5-
mile Diablo Road Trail (aka Barbara Hale) to the west and a new 0.7-mile Class I path to the east, constructed as
part of the Magee Preserve Development.
Project Cost Estimate:
Prior Years 2025/26 2026/27 2027/28 2028/29 2029/30
Design/Plan Review $910,459 $0 $0 $0 $0 $0
Construction $4,731,568 $1,700,000 $0 $0 $0 $0
Inspection & Admin. $57,200 $0 $0 $0 $0 $0
Total Cost Estimate: $5,699,227 $1,700,000 $0 $0 $0 $0
Total Expenditure: ($894,375)
Unexpended as of 4/8/25: $4,804,852
Project Appropriation and Funding:
Prior Years 2025/26 2026/27 2027/28 2028/29 2029/30
CIP Gen Purpose Rev $0 $1,700,000 $0 $0 $0 $0
Meas J Major St 24c $3,059,536 $0 $0 $0 $0 $0
Meas J-CC-TLC (2012) $75,000 $0 $0 $0 $0 $0
Meas J-CC-TLC (2017) $1,500,000 $0 $0 $0 $0 $0
NERIAD $914,691 $0 $0 $0 $0 $0
TDA Grant $150,000 $0 $0 $0 $0 $0
Total Funding: $5,699,227 $1,700,000 $0 $0 $0 $0
ATTACHMENT B