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FINANCE COMMITTEE MEMORANDUM 3.2
TO: Mayor and Town Council June 27, 2025
SUBJECT: Authorize Execution of Contracts with Zina Kassab, Megan Ramirez Jeff
Seaberg, Studio 8 and Debbie Wardrope for Recreation Services
BACKGROUND
The Town offers over 100 classes each quarter in a variety of areas such as sports,
cooking, performing arts, visual arts, health and fitness, and personal development. The
Town contracts with various instructors to provide these classes for a fee paid by
participants that is split at a rate of 60% to the instructor and 40% to the Town. The
Town's purchasing policy states the Finance Committee shall be the awarding authority
for all contacts over $25,000.
The Town offers these classes quarterly and continuously evaluates the number of
classes offered to meet customer demand.
In the fiscal year 2024/25 the Town offered, through contracted instructors:
• 52 art camps and classes with Zina Kassab, in which 694 youth and adults
participated;
• 19 classes with Megan Ramirez, in which 397 adults participated;
• 2 theatre camps with Jeff Seaberg, in which 94 youth participated;
• 9 camps with Studio 8, in which over 106 youth and teens participated
• 50 art camps and classes with Debbie Wardrope, in which 430 youth and adults
participated;
DISCUSSION
Based on current and forecasted enrollment, it is anticipated that the contracts for these
instructors to meet customer demand will exceed $25,000 in fiscal year 2025/26.
Sufficient funds are budgeted and appropriated for this purpose. The revenue generated
Finance Committee 2 July 1, 2025
by these programs offsets 100% of the direct expenditures.
It is recommended that the Finance Committee authorize the approval of contracts not
to exceed $39,000 for Zina Kassab, not to exceed $35,000 for Megan Ramirez, not to
exceed $45,000 for Jeff Seaberg, not to exceed $28,000 for Studio 8 and not to exceed
$26,000 for Debbie Wardrope for fiscal year 2025/26.
Prepared by:
Jessica Wallner
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director