HomeMy WebLinkAbout052025 - 3.1
FINANCE COMMITTEE MEMORANDUM 3.1
TO: Mayor and Town Council May 20, 2025
SUBJECT: Consider Authorizing Amend and Increase Contract with Megan
Ramirez for Recreation Services
BACKGROUND
The Town offers over 100 classes each quarter in various areas such as sports, cooking,
performing arts, visual arts, health and fitness, and personal development. The Town
contracts with multiple instructors to provide these classes for a fee paid by participants
that are split at a rate of 60% to the instructor and 40% to the Town. The Town's
purchasing policy states the Finance Committee shall be the awarding authority for all
contracts over $25,000.
The Town offers these classes quarterly and continuously evaluates the number of
classes offered to meet customer demand.
At its June 11, 2024, the Finance Committee approved executing a contract with Megan
Ramirez for the fiscal year 2024/2025 totaling $25,500.
As of April 2025, for the current fiscal year 2024/25 the Town offered 19 health and
fitness classes with Megan Ramirez , in which 399 adults and seniors participated.
DISCUSSION
At its June 11, 2024, the Finance Committee approved executing a contract for the fiscal
year 2024/2025 totaling $25,500. Based on current and forecasted enrollment, it is
anticipated that this instructor will need additional funds of $3,500.00 to cover invoices
for the end of fiscal year 2024/2025, bringing the total contract for the year to $29,000.
Sufficient funds are budgeted and appropriated for this purpose. The revenue generated
by these programs’ offsets 100% of the direct expenditures.
It is recommended that the Finance Committee authorize the amended and increased
contract for Megan Ramirez not to exceed $29,000.
Finance Committee 2 May 20, 2025
Prepared by:
Tim McGrath
Program Supervisor, Adults and Seniors
Reviewed By:
Jessica Wallner
Recreation Superintendent