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ADMINISTRATIVE STAFF REPORT 6.4
Mayor and Town Council March 18, 2024
SUBJECT: Resolution No. 15-2025, appropriating funding for the November 2024
municipal election
BACKGROUND
A municipal election was held in Danville on Tuesday, November 5, 2024, to elect three
members to the Danville Town Council for four-year terms. The Contra Costa County
Elections Division administered Danville's Municipal Election. Consistent with long-
standing practice, the Elections Division provided the Town with an estimate to
administer the election based on a registered voter population at that time of 32,251, with
three Town Council at -large seats on the ballot. The estimate provided to the Town was
$38,000 - $45,000, with final costs to be determined following the election. Based on that
estimate, a total of $45,000 was appropriated in the 2024/25 operating budget.
Historically, the estimate provided to the Town has aligned with the budgeted amount,
and the final invoice for services.
DISCUSSION
The Town has now received the final cost for the election from the County Elections
Division. The total is $75,122, greatly exceeding the previous estimates. Town staff has
asked for clarification from the County to justify the cost. The only response provided is
that election costs increased by 30-40% over estimate, but no details or further
explanation was provided. Based on the cost, it is necessary to appropriate additional
funds. This situation was not unique to Danville, as most all of the other cities in Contra
Costa County were billed in excess of the estimate initially provided.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The Town included $45,000 in the FY 2024/25 budget for election administration
purposes, meaning that an additional $30,122 is required to pay the total due of $75,122.
It is recommended that the Town Council appropriate $30,122 from the General Fund
Contingency Fund to pay to Contra Costa County for the municipal election.
RECOMMENDATION
Adopt Resolution No. 15-2025, appropriating funding for the November 2024 municipal
election.
Prepared by;
Marie Sunseri
City Clerk
Attachment: Resolution No. 15-2025
Appropriating funding for the
November 2024 Municipal Election March 18, 2025
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Docusign Envelope ID: CODEABDA-EC51-481F-BA9A-D89C9406A558
RESO U IO N 15-2025
A PRO RIA IN FU N FO TH N MBER 2024 M CIPA ELECTID
WHEREAS, the Tow Council ordered a M nicipal Election to be held on Tuesday,
N vem er 5, 2024, to fill three Tow Council seats; and
WHEREAS, Contra Costa County adm nisters the M nicipal Election on behalf of the
Tow of Danville; and
WHEREAS, there w re 32,579 registered voters and 27,253 ballots cast in the Novem er
5, 2024, Danville m nicipal election; and
WHEREAS, Elections Code Section 10002 requires the Tow to reim urse the County in
full for the services perform d upon presentation of an invoice to the Tow ; and
WHEREAS, the Tow received an invoice from Contra Costa County for adm nistering
the N vem er 5, 2024 M nicipal Election in the am unt of $75,122; and
WHEREAS, $45,000 w s included in the 2024/25 budget for election expenses and the
balance of $30,122 is being requested from the G neral Fund Contingency Fund; now
therefore, be it
RESO VED by the D nville Tow Council that $30,122 be appropriated from the
G neral Fund Contingency Fund to pay for election expenses.
A PRO ED by the D nville Tow Council at a regular m eting on M rch 18, 2025, by
the following vote:
A ES:
N S:
A STA NED
A SEN :
A PRO EDA TO FO M:
DocuSigned by:
Rotta 644A41
CT1 csA TO` N Y
0
TEST:
ITY CLERK