HomeMy WebLinkAbout020122-10.1
ADMINISTRATIVE STAFF REPORT 10.1
TO: Mayor and Town Council February 1, 2022
SUBJECT: Resolution No. 8-2022, approving the Fiber Optic Communications
Network Master Plan as part of Fiber Optic Cable Interconnect Project, CIP
A-620
BACKGROUND
The Capital Improvement Program includes the Fiber Optic Cable Interconnect, CIP A-620
(Attachment B). The project consists of the planning, design, and installation of fiber optic
cable to provide improved interconnected communications to the Town’s public buildings
and traffic signal network. As a first step in the planning process, a fiber optic master plan
is required to evaluate existing conditions and infrastructure, analyze needs, evaluate
design options and implementation strategies, and to define a preliminary scope of work
with associated costs.
In spring 2021, the Town retained the services of Advanced Mobility Group (“Consultant”)
to assist the Town with the preparation of the Draft Town of Danville Fiber Optic
Communications Network Master Plan (“Draft Master Plan”). Throughout the summer and
fall of 2021, Town staff worked with the Consultant to review existing infrastructure;
develop options for design and implementation strategies; identify current and future
communication needs for the Town’s traffic signal network, public buildings, and
Information Technology media; and to develop a high-level work scope and preliminary
cost estimates for the implementation of a townwide fiber optic communications network.
Subsequently, staff presented the findings of the Draft Master Plan to the Town Council at
its regularly scheduled Study Session on December 14, 2021.
Fiber optic technology uses pulses of light to carry data along strands of glass or plastic.
Fiber optics can transfer more data at higher throughput over longer distances than copper
wire. Fiber optical communications has become the medium of choice for nearly all types of
agencies and carriers. Through years of consistent reliability, fiber optics have become the
predominant technology for Ethernet backbone infrastructure, high-speed internet services,
and general data networking and communications. The advantages of a fiber optic
communications network are summarized as follows:
▪ Provides required bandwidth to handle all types of communication mediums
▪ Provides high-quality communication transmission over long distances
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▪ Improves security
▪ Resistant to electromagnetic interference
▪ Reliable and flexible
▪ “Future-proofs” network capacity to better-accommodate new technologies and
equipment
▪ Installation can be cost effective through utilization of existing traffic signal conduit
infrastructure
Currently, the Town’s communication infrastructure is primarily transmitted via copper
wiring. With the need for faster, more reliable bandwidth to the Town’s public buildings
and traffic signals, the implementation of a fiber optic communications network would
provide the necessary broadband improvements and capability to keep pace with existing
and emerging technologies in both the Information Technology and Transportation
disciplines. Further, it would position the Town to better-align and adapt to emerging
“Smart City” initiatives.
DESCRIPTION
The proposed Final Fiber Optic Communications Network Plan Master Plan (“Master Plan”,
Attachment C), was developed with input and oversight from the Town’s Information
Technology and Transportation Divisions and is organized as follows:
• Introduction & Background
• Vision, Goals & Objectives
• Needs Assessment
• Review of Existing Communications Infrastructure
• Fiber Optic Topology (i.e., “how it will work”)
• Proposed Fiber Optic Network (interim and long-range strategies)
• Project Costs (two scenarios)
The Master Plan provides a strategy for implementing a fiber optic cable communications
backbone that would serve six of the Town’s public buildings and all 60 of its traffic signals,
summarized in Table 1:
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Network Master Plan
Table 1: Summary of Facilities and Infrastructure Requirements for Fiber Optic Implementation
Facility Location Needs Assessment/Scope of Work
Traffic Signal Network
(60 traffic signals)
Townwide 1.Backfill existing traffic signal
interconnect conduit replacing
existing twisted-pair copper wire
with 48 or 144-strand trunk line
fiber optic cable.
Town Offices 500 La Gonda Way 1.Install new 3” conduit from
nearest traffic signal cabinet to
building.
2.Install concrete pull boxes where
required.
3.Install 12-strand fiber optic cable
in new 3” conduit from traffic
signal to building.
4.Install necessary communications
hardware in signal cabinet and
Town building to land fiber optic
cable.
Town Meeting Hall/
Village Theatre
201/233 Front
Street
Danville Community
Center & Library
420/400 Front
Street
Veterans Memorial
Building/Senior Center
400 Hartz Avenue
Town Maintenance
Service Center
1000 Sherburne
Hills Road
Oak Hill Park
Community Center
3005 Stone Valley
Road
Interim and Long-range Strategies
In addition to providing fiber optic communications to the facilities described in Table
1 (the “interim” strategy), the Master Plan also describes a long-range implementation
strategy that would provide back-up infrastructure through installation of secondary
fiber optic lines that would provide uninterrupted communications in the event that the
primary backbone network is damaged. This secondary network is proposed to be
implemented through various means such as utilization of existing empty traffic signal
interconnect conduits, installation of new conduit, and/or utilization of other public or
private agency conduit infrastructure through shared-use agreements.
Cost Scenarios
The Master Plan provides planning-level cost estimates based on two optional
approaches to project delivery. The most cost-effective scenario for implementing the
project would be a “design-build” package in which one team would work under a
single contract to design and build the project (Table 2).
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Table 2: Planning-level Cost Estimate Scenarios
Scenario Signalized
Intersections
Town
Buildings
Cost
Estimate
Scenario 1: Design-Build 60 6 $1,590,839
Scenario 2: Design-Bid-Build 60 6 $2,983,908
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Planning-level cost estimates included in the Master Plan for the “Design-Build” phase
indicate that there is a funding shortfall in the range of $800,000 - $1,000,000, based on the
current funding plan for CIP No. A-620. Consideration of additional funding strategies will
be presented as part of the upcoming 2022/23 Operating Budget and Capital Improvement
Program update processes.
RECOMMENDATION
Adopt Resolution No. 8-2022, approving the Fiber Optic Communications Network Master
Plan as part of Fiber Optic Cable Interconnect Project, CIP A-620.
Prepared by:
Andrew Dillard
Transportation Manager
Review by:
Tai J. Williams
Assistant Town Manager
Attachments: A – Resolution No. 8-2022
B – CIP Page A-620
C – Final Townwide Fiber Optic Communications Network Master Plan
RESOLUTION NO. 8-2022
APPROVING THE FIBER OPTIC COMMUNICATIONS NETWORK MASTER
PLAN AS PART OF TOWNWIDE FIBER OPTIC CABLE INTERCONNECT
PROJECT, CIP A-620
WHEREAS, the Danville Town Council has previously approved funding in the Capital
Improvement Program for a Fiber Optic Cable Communications Network Master Plan;
and
WHEREAS, the Fiber Optic Cable Communications Network Master Plan establishes
Vision, Goals, and Objectives and a Needs Assessment for improving the Town’s
information technology and communications network; and
WHEREAS, the Fiber Optic Cable Communications Network Master Plan defines an
implementation strategy for the full build-out of a townwide fiber optics communications
network that would provide interconnected communications between the Town’s traffic
signal network and between its municipal buildings; and
WHEREAS, the Fiber Optic Cable Communications Network Master Plan identifies the
necessary broadband improvements required for the Town to keep pace with
existing/emerging technologies and “Smart City” initiatives; and
WHEREAS, the Fiber Optic Cable Communications Network Master Plan supports the
Town of Danville 2030 General Plan, Chapter 5, “Public Facilities” for providing well-
maintained community facilities, responsive public services, and new technologies; and
WHEREAS, the Fiber Optic Cable Communications Network Master Plan defines a cost-
effective implementation strategy through utilization of the Town’s existing traffic signal
communications infrastructure; and
WHEREAS, the Fiber Optic Cable Communications Network Master Plan has been
found to be Categorically Exempt from the California Environmental Quality Act
(CEQA) according to the California Public Resources Code (§21000 et seq.); now,
therefore, be it
RESOLVED that the Danville Town Council approves the Fiber Optic Communications
Network Master Plan, CIP A-620.
DocuSign Envelope ID: E734F3B7-EB18-416A-8937-9C7AEC059392
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 8-2022
APPROVED by the Danville Town Council at a regular meeting on February 1, 2022,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: E734F3B7-EB18-416A-8937-9C7AEC059392
ATTACHMENT B