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HomeMy WebLinkAbout020425-10.1 ADMINISTRATIVE STAFF REPORT 10.1 TO: Mayor and Town Council February 4, 2025 SUBJECT: Resolution No. 9-2025, authorizing Community Events Support for Calendar Year 2025; and, Resolution No. 10-2025, authorizing Exemption from Danville Ordinance No. 96-10 for Veterans Memorial Building 100th Anniversary on March 30, 2025, Ridge Hike for Prevention on April 27, 2025, Danville d’Elegance on September 21, 2025, and Oktoberfest Danville on October 5, 2025 BACKGROUND At a regularly scheduled Town Council meeting on September 19, 2023, the Town Council adopted the new Community Events Support Policy (Policy). This Policy serves to formalize the partnerships the Town has cultivated over the years to deliver events benefitting the Danville community and build community spirit, provide exposure to businesses, and enhance quality of life. The Policy outlines three types of events, with varying degrees of potential for Town support:  Category 1: Town Events, hosted by the Town with expenses reflected in the operating budget.  Category 2: Town-Partnered Events, hosted by other organizations with a substantial contribution of funds and/or resources from the Town. Policy notes funding and resources contributed by the Town cannot exceed 50% of overall event costs.  Category 3: Town-Assisted Events, hosted by other organizations with limited assistance from the Town. The Policy also outlines the types of event activities in each category that require Town Council approval:  Town Events require Council approval only for the use of public right of way, such as road closures and use of municipal parking lots. The event itself is a part of an annual program, which is approved through the annual budget process.  Town-Partnered Events all require Council approval due to their significant 2025 Community Events 2 February 4, 2025 resources and/or funding requests, which often include road closures and/or facility rental fee waivers. For these events, the Council would be approving: the allocation of programmed funding in the community events budget; significant use of Town resources such as Police and Maintenance Services; any requested road closures; and any fee waivers.  Town-Assisted Events require direct Council approval only for facility rental fee waivers or use of public right of way. Funding for these events is typically minimal or covered under a program budget such as the Business Promotion Grant Program. DISCUSSION In November 2024, the Policy was shared with past event organizers, who were invited to submit a “2025 Proposal to Host Repeat Events” application. For these familiar events, the application required only basic information and any proposed changes. Organizers who wished to host new events were provided a separate “2025 Proposal to Host New Event" form. As a result, the 2025 events calendar is slated to include several repeat events and some new events. A list of all significant Community Events is included in Attachment A. Events that did not request support requiring Town Council approval are also included in Attachment A for informational purposes, reflecting the volume and variety of activities available throughout the year. Events that require Town Council review and approval are outlined below. These include recommendations for Town support to ensure fair and equitable use of Town resources consistent with the Town’s mission and goals, as well as ensuring events meet Town standards. Event Requests - Town Council Approval Required Council review and approval is required for the following event support requests. Additional information, including event maps, are included in Attachment B. 1. Veterans Memorial Building 100th Anniversary: Sunday, March 30 Location: Veterans Memorial Building and East Prospect Avenue Event Organizer: Veterans Memorial Building This new event celebrates the 100th anniversary of the Veterans Memorial Building with a 1920s theme. Food, entertainment, vintage vehicles on display and more. Alcohol may be served in the closure area, so an exception to Ordinance 96-10 is requested to accommodate. 2025 Community Events 3 February 4, 2025 Support Requested:  Public Right of Way: East Prospect Avenue, 6:00 a.m. to 8:00 p.m.  Direct Funding: $2,500 for reimbursable marketing costs via Business Promotion Grant Fund 2024/2025  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety.  Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the closure. 2. Ridge Hike for Prevention: Sunday, April 27 Location: Railroad Avenue Parking Lot Event Organizer: Breast Cancer Prevention Partners This community event returns and provides two hike options through Danville trails with a community expo at the end of the hike. Proceeds from the event benefit breast cancer awareness. Alcohol will be served in the Railroad Avenue Parking Lot, so an exception to Ordinance 96- 10 is requested to accommodate. Support Requested:  Public Right of Way: Railroad Avenue Parking lot partial closure, 5:00 a.m.-4:00 p.m.  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up.  Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the Railroad Avenue Parking Lot closure area. 3. Danville Devil Mountain Run (10k, 5k, and “The Mile of Truth”): Sunday, May 4 Location: Downtown Danville and the Iron Horse Trail Event Organizer: Team Blue Sky Events This community run event is celebrating its 45th year. The event expo features local businesses and kid-friendly activities. Support Requested:  Public Right of Way: Railroad Avenue Parking Lot partial closure and road closure for race routes, 4:00 a.m.-12:00 p.m.  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 4. Sha’mil Celebrations: Saturday, May 10 Location: Danville Community Center Event Organizer: Sha'mil, Co-host: San Ramon Valley Islamic Center 2025 Community Events 4 February 4, 2025 Sha’mil is the Arabic word for “inclusive event,” and reflects the nature of this secular community gathering. This new event invites the Danville community to celebrate the moon sighting with cultural performances, foods and special decorations. Support Requested:  Fee Waiver: Use of the Danville Community Center, 4:00 – 9:00 p.m.  Public Resources: Facilities attendant for set-up/tear-down. 5. Swearing-In Ceremony: Sunday, May 18 Location: Town Green Event Organizer: Veterans Memorial Building The Swearing-In ceremony of high school graduates entering the military will bring many families and friends together to celebrate the recruits. Support Requested:  Fee Waiver: Use of the Town Green, 8:00 a.m. – 4:00 p.m.  Public Resources: Town Staff to drop off trailer with ceremony chairs, podium and trash cans. 6. Memorial Day Ceremony: Monday, May 26 Location: Oak Hill Park Event Organizer: Viet Nam Veterans of Diablo Valley This community celebration includes a program honoring those who have served in the Armed Forces of the United States and who have passed. Support Requested:  Fee Waiver: Use of Oak Hill Park, 7:30 a.m. – 1:00 p.m.  Public Resources: Maintenance Services for set-up/tear-down. 7. Kiwanis-Danville 4th of July Parade: Friday, July 4 Location: Downtown Danville/Parade Route Event Organizer: Kiwanis Club of the San Ramon Valley A time-honored parade that celebrates Danville’s heritage and America’s birthday. Event funding will be included for Council consideration in the 2025/26 Operating Budget. Support Requested:  Public Right of Way: Staging area at El Cerro Boulevard and along the parade route ending at Town & Country Drive, 6:00 a.m. – 1:00 p.m.  Direct Funding: $20,000 (estimated) for reimbursable event operational costs.  Public Resources: Maintenance Services for parking notice, closure, traffic control set-up, street sweeping; Police Services for traffic control and event safety. 8. Music in the Park: Saturday, July 19 2025 Community Events 5 February 4, 2025 Location: Town Green Event Organizer: Town of Danville, Recreation, Arts, & Community Services Summer concert on the Town Green Support Requested:  Public Right of Way: Front Street, 4:30 p.m. to 10:00 p.m.  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 9. Music in the Park: Saturday, August 2 Location: Town Green Event Organizer: Town of Danville, Recreation, Arts & Community Services Summer concert on the Town Green Support Requested:  Public Right of Way: Front Street, 4:30 p.m. to 10:00 p.m.  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 10. Hot Summer Sundays Car Show: Sunday, September 7 Location: Downtown Danville Event Organizer: Danville Merchants’ Association Car show featuring an array of classic custom vehicles and hot rods. Support Requested:  Public Right of Way: Road closures for pre-staging areas of San Ramon Valley Boulevard; Staging areas of Hartz Avenue, Diablo Road, East Prospect Avenue and Church Street: 6:00 a.m. – 5:00 p.m.  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 11. 9/11 Ceremony: Thursday, September 11 Location: Oak Hill Park Event Organizer: Exchange Club of San Ramon Valley This event is a patriotic tribute to those whose lives were lost and forever changed on September 11, 2001, and to honor those that continue to serve and protect. Support Requested:  Fee Waiver: Use of Oak Hill Park, 2:00 – 7:00 p.m. 12. Danville d’Elegance: Sunday, September 21 Location: Downtown Danville Event Organizer: Danville d’Elegance Foundation 2025 Community Events 6 February 4, 2025 This event returns after a five year hiatus and is an automotive concours of high end cars organized by the Danville d’Elegance Foundation. Alcohol may be served in the closure area in a “wine garden” format, so an exception to Ordinance 96-10 is requested to accommodate. Support Requested:  Public Right of Way: Road closures for staging areas of Hartz Avenue, East Prospect Avenue, Church Street and School Street, 6:00 a.m. – 7:00 p.m.  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety.  Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the closure. 13. San Ramon Valley High School Homecoming Parade: Friday, September 26 Location: Downtown Danville Event Organizer: San Ramon Valley High School This annual parade travels through downtown celebrating school spirit prior to the homecoming game. Support Requested:  Public Right of Way: Temporary road closures along Danville Boulevard at El Cerro Boulevard; Parade route down Hartz Avenue to West Prospect Avenue and returning to Love Lane via Railroad Avenue, 2:45 - 3:35 p.m.  Public Resources: Maintenance Services for traffic control set-up; Police Services for traffic control and event safety. 14. Step Up for Down Syndrome Walk & Family Picnic: Saturday, October 4 Location: Oak Hill Park Event Organizer: Down Syndrome Connection of the Bay Area This annual Step Up for Down Syndrome Walk & Family Picnic is an educational event that has been held in Oak Hill Park for 3 years. The event is open to the general public (pre-registration for a nominal fee is required) and includes a short 1/4 mile course where every individual with DS is recognized at the finish line with a medal and certificate of achievement from the California State Assembly. All attendees can enjoy lawn games, picnics and community. Support Requested:  Fee Waiver: Use of Oak Hill Park and Community Center classrooms, 8:00 a.m. – 2:00 p.m.  Public Resources: Recreation, Arts and Community Services to provide staff for lawn games and prizes 15. Oktoberfest Danville: Sunday, October 5 (or 19) 2025 Community Events 7 February 4, 2025 Location: Railroad Municipal Parking Lot Event Organizer: Danville Area Chamber of Commerce This event will highlight local businesses in an Oktoberfest format to include beer and wine stroll, food offerings and live music. Event funding will be included for Council consideration in the 2025/26 Operating Budget. Alcohol will be served in the closure area and via a “sip-n-stroll” format, so an exception to Ordinance 96-10 is requested to accommodate. Support Requested:  Public Right of Way: Railroad Avenue Municipal Lot partial closure, 10:00 a.m.- 5:00 p.m.  Direct Funding: $4,000 for reimbursable event operational costs  Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety.  Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the closure area. 16. Run for Education (10k): Sunday, October 12 Location: 10k race starting line at Charlotte Wood Middle School Event Organizer: San Ramon Valley Education Foundation (SRVEF) A community run/walk that supports programs for the San Ramon Valley Unified School District. Support Requested:  Public Right of Way: Rolling road closures along 10k race route from Brookside Drive to Paraiso Drive to the Iron Horse Trail, 7:30 – 9:00 a.m.  Public Resources: Police Services for traffic control and event safety. 17. Veterans Day Weekend Open House: Saturday, November 8–Tuesday, November 11 Location: Veterans Memorial Building and Museum Event Organizer: Veterans Memorial Building Library and Historical Collection Committee Community celebration that recognizes San Ramon Valley veterans and includes displays of military vehicles, exhibits, speakers, and more. Support Requested:  Public Right of Way: Corners of Prospect Avenue and Hartz Avenue for military vehicle staging 10:00 p.m. Friday (11/7/25) to 4:00 p.m. Tuesday (11/11/25)  Public Resources: Maintenance Services for parking notice. 18. Lighting of the Old Oak Tree: Friday, November 28 Location: Diablo Road and Downtown Danville Event Organizer: Danville Area Chamber of Commerce 2025 Community Events 8 February 4, 2025 Annual tradition kicks off the holiday season around the Town’s landmark oak tree and encourages shopping in the downtown area after the tree-lighting ceremony. Event funding will be included for Council consideration in the 2025/26 Operating Budget. Support Requested:  Public Right of Way: Road closures on Diablo Road, Downtown Danville from Linda Mesa Avenue to Hartz Way, 1:00 to 9:00 p.m.  Direct Funding: $12,000 (estimated) for reimbursable event operational costs.  Public Resources: Maintenance Services for parking notice, closure, traffic control set-up; Police Services for traffic control and event safety. Two events require Council approval for direct funding and resources outside of what is permitted by the Policy. Traditionally, the Town has provided significant funding in excess of 50% of the total event budget to organize the Kiwanis-Danville 4 th of July Parade and the Lighting of the Old Oak Tree. Approval for these two events as a variance to the adopted Policy is recommended due to the importance to the Town. Funding for these events was approved in the 2024/2025 Operating Budget as follows, and the estimated percentage of the overall event budget is noted for reference: Event/Organizer Funding Budgeted Estimated % of Total Event Budget Maximum Town Funding by Policy 4th of July Parade Kiwanis Club of San Ramon Valley $20,145 70% 50% Lighting of the Old Oak Tree Danville Area Chamber of Commerce $12,000 99% 50% All event requests have been evaluated based on established criteria outlined in the Community Events Support Policy and are recommended for Town Council consideration. 2025 Community Events 9 February 4, 2025 PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT Event organizers are legally and financially responsible for the overall organization, management, and implementation of an event and its related activities. Town costs associated with these events are budgeted in the FY 2024/25 and 2025/26 Community Events program budget. RECOMMENDATION Adopt Resolution No. 9-2025, authorizing Community Events Support for Calendar Year 2025; and, Resolution No. 10-2025, authorizing Exemption from Danville Ordinance No. 96-10 for Veterans Memorial Building 100th Anniversary on March 30, 2025, Ridge Hike for Prevention on April 27, 2025, Danville d’Elegance on September 21, 2025, and Oktoberfest Danville on October 5, 2025. Prepared by: Melysa Vander Mel Economic Development Specialist Reviewed by: Jenn Starnes Communications and Economic Development Manager Attachments: A – 2025 Community Events List B – Resolution No. 9-2025 Exhibit 1 – 2025 Town Supported Events Exhibit 2 – Street Closure Information/Maps C – Resolution No. 10-2025 ATTACHMENT A 2025 Community Events in Danville Events either open to the public or ticketed events with anticipated attendance of 100 or more. Event Name Organizer January 30 Exhibition Opening Reception for SRVUSD Show: Innovate to Elevate RACS/VTAG February 8 Recreation Program Expo & Open House RACS March 13 St. Patrick's Day Celebration RACS 15 Preschool Performance: Octopretzel RACS/VTAG 23 Movies at the Village Theatre: Jeepers Creepers (R) RACS/VTAG 30 Veterans Memorial Building 100th Anniversary Veterans Memorial Building April 12 Exhibition Opening Reception for Breaking Rules Exhibition RACS/VTAG 19 Eggstravaganza RACS 24 Shops and Hops 2025 Museum of the San Ramon Valley 26 Lend-A-Hand Day RACS 27 Ridge Hike for Prevention Breast Cancer Prevention Partners May 4 Devil Mountain Run Team Blue Sky Events 4 May the 4th Be With You RACS 4 EarthFest: See Hope. Seed Change Interfaith - San Ramon Valley 8 Spring Sip & Stroll Danville Area Chamber of Commerce 10 Sha’mil Celebration Sha'mil, Co-host: SRVIC 15 Bike to Work Day 511 Contra Costa 17 Art in the Park RACS 18 Swearing-In Ceremony Veterans Memorial Building 26 Memorial Day Ceremony Viet Nam Veterans of Diablo Valley June 13 Moonlight Movies RACS 18 Kidchella RACS 21 Music in the Park RACS 27 Moonlight Movies RACS July 4 Kiwanis-Danville 4th of July Parade Kiwanis Club of San Ramon Valley 5 Music in the Park RACS 11 Moonlight Movies RACS 12 Exhibition Opening Reception for Art in Miniature RACS/VTAG 16 Kidchella RACS 19 Music in the Park (Town Green) RACS 25 Moonlight Movies RACS August 2 Music in the Park (Town Green) RACS September 7 Hot Summer Sundays Car Show Danville Merchants’ Association 11 9/11 Remembrance Ceremony Exchange Club of San Ramon Valley 13 Senior Variety Show RACS/VTAG 21 Danville Concours d'Elegance Car Show Danville d’Elegance Foundation 24 Downtown Whiskey Walk Eugene O'Neill Foundation, Tao House 26 Homecoming Parade SRVHS October 4 Step Up for Down Syndrome Walk & Family Picnic Down Syndrome Connection of the Bay Area 5 (or 19) Danville Oktoberfest Danville Area Chamber of Commerce 11 Exhibition Opening Reception for Welded Wonders RACS/VTAG 12 Run for Education San Ramon Valley Education Foundation 18 Howl-o-Ween RACS 23 Spooktacular Celebration RACS November 8-11 Veterans Day Celebration/Open House Veterans Memorial Building 28 Lighting of the Old Oak Tree Danville Area Chamber of Commerce December 2 Mayor’s Installation and Community Service Awards 11 Holiday Hangout RACS 12 & 13 Elf Workshop RACS RESOLUTION 9-2025 AUTHORIZING COMMUNITY EVENTS SUPPORT FOR CALENDAR YEAR 2025 WHEREAS, the Town annually hosts the occurrence of large-scale events in the downtown to build community, enhance the quality of life for residents, and attract visitors to promote the economic health of Danville; and WHEREAS, community events are designed to increase exposure to downtown businesses and generate a flow of foot traffic throughout the event boundaries; and WHEREAS, community events are supported and enjoyed by the residents of Danville and attract hundreds of visitors to the Downtown; and WHEREAS, street closures are necessary to provide event safety for all concerned, including event organizers, vendors, local business owners, and the general public; and WHEREAS, Danville’s Municipal Code requires Town Council approval of parades and community events which necessitate the temporary closure of Town streets and temporary parking restrictions; and WHEREAS, Danville’s Community Events Support Policy requires Town Council approval of partnership events that request significant Town funding and/or resources, including facility rental fee waivers; and WHEREAS, the Town requires event organizers to execute specific Community Events Agreements, which outline the understandings, responsibilities, and conditions associated with the Town’s authorization of street closures, including complying with all requirements contained in the Danville Municipal Code and the submission of an insurance policy to indemnify the Town from liability associated with the event, as well as a Danville Encroachment Permit; and WHEREAS, a detailed list of events (Exhibit 1) and subsequent maps that define roads or parking lot closure limits (Exhibit 2) are attached and incorporated herein; now, therefore, be it RESOLVED that the Danville Town Council authorizes the Community Events Dates and Street Closures Maps listed in Exhibit 1 and 2 and incorporated herein. Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 PAGE 2 OF RESOLUTION NO. 9-2025 APPROVED by the Danville Town Council at a regular meeting on February 4, 2025, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 EXHIBIT 1 2025 Town Supported Events 1. Veterans Memorial Building 100th Anniversary: Sunday, March 30 Location: Veterans Memorial Building and East Prospect Avenue Event Organizer: Veterans Memorial Building This new event celebrates the 100th anniversary of the Veterans Memorial Building with a 1920s theme. Food, entertainment, vintage vehicles on display and more. Alcohol may be served in the closure area, so an exception to Ordinance 96-10 is requested to accommodate. Support Requested: • Public Right of Way: East Prospect Avenue, 6:00 a.m. to 8:00 p.m. • Direct Funding: $2,500 for reimbursable event marketing costs via Business Promotion Grant Fund 2024/2025 • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. • Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the closure. 2. Ridge Hike for Prevention: Sunday, April 27 Location: Railroad Avenue Parking Lot Event Organizer: Breast Cancer Prevention Partners This community event returns and provides two hike options through Danville trails with a community expo at the end of the hike. Proceeds from the event benefit breast cancer awareness. Alcohol will be served in the Railroad Avenue Parking Lot, so an exception to Ordinance 96- 10 is requested to accommodate. Support Requested: • Public Right of Way: Railroad Avenue Parking lot partial closure, 5:00 a.m.-4:00 p.m. • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up. • Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the Railroad Avenue Parking Lot closure area. 3. Danville Devil Mountain Run (10k, 5k, and “The Mile of Truth”): Sunday, May 4 Location: Downtown Danville and the Iron Horse Trail Event Organizer: Team Blue Sky Events This community run event is celebrating its 45th year. The event expo features local businesses and kid-friendly activities. Support Requested: Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 • Public Right of Way: Railroad Avenue Parking Lot partial closure and road closure for race routes, 4:00 a.m.-12:00 p.m. • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 4. Sha’mil Celebrations: Saturday, May 10 Location: Danville Community Center Event Organizer: Sha'mil, Co-host: San Ramon Valley Islamic Center Sha’mil is the Arabic word for “inclusive event,” and reflects the nature of this secular community gathering. This new event invites the Danville community to celebrate the moon sighting with cultural performances, foods and special decorations. Support Requested: • Fee Waiver: Use of the Danville Community Center, 4:00 – 9:00 p.m. • Public Resources: Facilities attendant for set-up/tear-down. 5. Swearing-In Ceremony: Sunday, May 18 Location: Town Green Event Organizer: Veterans Memorial Building The Swearing-In ceremony of high school graduates entering the military will bring many families and friends together to celebrate the recruits. Support Requested: • Fee Waiver: Use of the Town Green, 8:00 a.m. – 4:00 p.m. • Public Resources: Town Staff to drop off trailer with ceremony chairs, podium and trash cans. 6. Memorial Day Ceremony: Monday, May 26 Location: Oak Hill Park Event Organizer: Viet Nam Veterans of Diablo Valley This community celebration includes a program honoring those who have served in the Armed Forces of the United States and who have passed. Support Requested: • Fee Waiver: Use of Oak Hill Park, 7:30 a.m. – 1:00 p.m. • Public Resources: Maintenance Services for set-up/tear-down. 7. Kiwanis-Danville 4th of July Parade: Friday, July 4 Location: Downtown Danville/Parade Route Event Organizer: Kiwanis Club of the San Ramon Valley A time-honored parade that celebrates Danville’s heritage and America’s birthday. Event funding will be included for Council consideration in the 2025/26 Operating Budget. Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Support Requested: • Public Right of Way: Staging area at El Cerro Boulevard and along the parade route ending at Town & Country Drive, 6:00 a.m. – 1:00 p.m. • Direct Funding: $20,000 (estimated) for reimbursable event operational costs. • Public Resources: Maintenance Services for parking notice, closure, traffic control set-up, street sweeping; Police Services for traffic control and event safety. 8. Music in the Park: Saturday, July 19 Location: Front Street Event Organizer: Town of Danville, Recreation, Arts, & Community Services Summer concert on the Town Green Support Requested: • Public Right of Way: Front Street, 4:30 p.m. to 9:30 p.m. • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 9. Music in the Park: Saturday, August 2 Location: Front Street Event Organizer: Town of Danville, Recreation, Arts & Community Services Summer concert on the Town Green Support Requested: • Public Right of Way: Front Street, 4:30 p.m. to 9:30 p.m. • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 10. Hot Summer Sundays Car Show: Sunday, September 7 Location: Downtown Danville Event Organizer: Danville Merchants’ Association Car show featuring an array of classic custom vehicles and hot rods. Support Requested: • Public Right of Way: Road closures for pre-staging areas of San Ramon Valley Boulevard; Staging areas of Hartz Avenue, Diablo Road, East Prospect Avenue and Church Street: 6:00 a.m. – 5:00 p.m. • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. 11. 9/11 Ceremony: Thursday, September 11 Location: Oak Hill Park Event Organizer: Exchange Club of San Ramon Valley This event is a patriotic tribute to those whose lives were lost and forever changed on September 11, 2001, and to honor those that continue to serve and protect. Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Support Requested: • Fee Waiver: Use of Oak Hill Park, 2:00 – 7:00 p.m. 12. Danville d’Elegance: Sunday, September 21 Location: Downtown Danville Event Organizer: Danville d’Elegance Foundation This event returns after a five year hiatus and is an automotive concours of high end cars organized by the Danville d’Elegance Foundation. Alcohol may be served in the closure area in a “wine garden” format, so an exception to Ordinance 96-10 is requested to accommodate. Support Requested: • Public Right of Way: Road closures for staging areas of Hartz Avenue, East Prospect Avenue, Church Street and School Street, 6:00 a.m. – 7:00 p.m. • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. • Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the closure. 13. San Ramon Valley High School Homecoming Parade: Friday, September 26 Location: Downtown Danville Event Organizer: San Ramon Valley High School This annual parade travels through downtown celebrating school spirit prior to the homecoming game. Support Requested: • Public Right of Way: Temporary road closures along Danville Boulevard at El Cerro Boulevard; Parade route down Hartz Avenue to West Prospect Avenue and returning to Love Lane via Railroad Avenue, 2:45 - 3:35 p.m. • Public Resources: Maintenance Services for traffic control set-up; Police Services for traffic control and event safety. 14. Step Up for Down Syndrome Walk & Family Picnic: Saturday, October 4 Location: Oak Hill Park Event Organizer: Down Syndrome Connection of the Bay Area This annual Step Up for Down Syndrome Walk & Family Picnic is an educational event that has been held in Oak Hill Park for 3 years. The event is open to the general public (pre-registration for a nominal fee is required) and includes a short 1/4 mile course where every individual with DS is recognized at the finish line with a medal and certificate of achievement from the California State Assembly. All attendees can enjoy lawn games, picnics and community. Support Requested: Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 • Fee Waiver: Use of Oak Hill Park and Community Center classrooms, 8:00 a.m. – 2:00 p.m. • Public Resources: Recreation, Arts and Community Services to provide staff for lawn games and prizes 15. Oktoberfest Danville: Sunday, October 5 (or 19) Location: Railroad Municipal Parking Lot Event Organizer: Danville Area Chamber of Commerce This event will highlight local businesses in an Oktoberfest format to include beer and wine stroll, food offerings and live music. Event funding will be included for Council consideration in the 2025/26 Operating Budget. Alcohol will be served in the closure area and via a “sip-n-stroll” format, so an exception to Ordinance 96-10 is requested to accommodate. Support Requested: • Public Right of Way: Railroad Avenue Municipal Lot partial closure, 10:00 a.m.- 5:00 p.m. • Direct Funding: $4,000 for reimbursable event operational costs • Public Resources: Maintenance Services for parking notice, closure and traffic control set-up; Police Services for traffic control and event safety. • Exemption: From Ordinance 96-10 to permit public consumption of alcohol within the closure area. 16. Run for Education (10k): Sunday, October 12 Location: 10k race starting line at Charlotte Wood Middle School Event Organizer: San Ramon Valley Education Foundation (SRVEF) A community run/walk that supports programs for the San Ramon Valley Unified School District. Support Requested: • Public Right of Way: Rolling road closures along 10k race route from Brookside Drive to Paraiso Drive to the Iron Horse Trail, 7:30 – 9:00 a.m. • Public Resources: Police Services for traffic control and event safety. 17. Veterans Day Weekend Open House: Saturday, November 8–Tuesday, November 11 Location: Veterans Memorial Building and Museum Event Organizer: Veterans Memorial Building Library and Historical Collection Committee Community celebration that recognizes San Ramon Valley veterans and includes displays of military vehicles, exhibits, speakers, and more. Support Requested: • Public Right of Way: Corners of Prospect Avenue and Hartz Avenue for military vehicle staging 10:00 p.m. Friday (11/7/25) to 4:00 p.m. Tuesday (11/11/25) • Public Resources: Maintenance Services for parking notice. Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 18. Lighting of the Old Oak Tree: Friday, November 28 Location: Diablo Road and Downtown Danville Event Organizer: Danville Area Chamber of Commerce Annual tradition kicks off the holiday season around the Town’s landmark oak tree and encourages shopping in the downtown area after the tree-lighting ceremony. Event funding will be included for Council consideration in the 2025/26 Operating Budget. Support Requested: • Public Right of Way: Road closures on Diablo Road, Downtown Danville from Linda Mesa Avenue to Hartz Way, 1:00 to 9:00 p.m. • Direct Funding: $12,000 (estimated) for reimbursable event operational costs. • Public Resources: Maintenance Services for parking notice, closure, traffic control set-up; Police Services for traffic control and event safety. Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Veterans Memorial Building 100th Anniversary Overview Map F r o n t S t . March 30, 2025 STREET CLOSURE TIME 6:00 AM-8:00 PM EVENT TIME 11:00 AM-4:00 PM Diablo R d . E Pr o s p e c t A v e . Legend STREET CLOSURE LIMIT BARRICADES Exhibit 2Exhibit 2 Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Legend Railroad Ave. Sh o r t S t . Iron Horse Regional Trail W P r o s p e c t A v e . STREET CLOSURE LIMIT BARRICADES Overview Map Hike for Prevention April 27, 2025 PARKING LOT CLOSURE TIME 5:00 AM-4:00 PM EVENT TIME 7:00 AM-3:00 PM Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Railroad Ave. Sc h o o l S t . W P r o s p e c t A v e . Danville Devil Mountain Run Downtown Overview Map Legend POLICE REGULAR BARRICADES MAY 4, 2025 STREET CLOSURE TIME 4:00 A.M. -12:00 P.M. EVENT TIME 8:00 A.M.-10:00 A.M. Front St. Sh o r t S t . RESTROOMCLOSURE LIMITS 4:00 A.M.TO 10:30 A.M. NO PARKING SIGNS LOCATIONS E P r o s p e c t A v e . Dia b l o R o a d Ch u r c h S t . 10K ROUTE 5K ROUTE MILE OF TRUTH ROUTE (2 LOOPS) START/FINISH LINE-MILE OF TRUTH START LINE-5K & 10K ROUTES FINISH LINE-5K FIRE/POLICE/SAR MOBILE COMMAND TRASH BINS-NO PARKING BEGINNING FRIDAY BEFORE EVENT AT 5:00 A.M. PORTABLES-NO PARKING BEGINNING FRIDAY BEFORE EVENT AT 5:00 A.M. Hartz Ave. S a n R a m o n V a l l e y B l v d . Iron Horse Regional Trail NO LEFT TURN SIGN ROAD CLOSED SIGN Railroad Ave . Har t z A v e . SRVFPD VEHICLES CHANGEABLE MSG BOARD Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Kiwanis-Danville July 4 Parade Overview Map Legend POLICE REGULAR BARRICADES July 4, 2025 Street Closure Time 6:00 A.M.-1:00 P.M. Event Time 9:00 A.M.-12:00 P.M. RESTROOM EVENT ROUTE/STREET CLOSURE PARADE START PARADE FLOAT STAGING AREA FIRE LANE-20' CLEAR PARADE EXIT ROUTE Sch o o l S t . Chu r c h S t . Sho r t S t . E Pr o s p e c t A v e . Diablo R d . E Lin d a M e s a A v e . H a r t z A v e . D a n v i l l e B l v d . San Ramon Valley High School MERIDIAN BARRICADES TRASH CAN STAGING EMERGENCY RESPONSE POINT OF ACCESS FIRE/POLICE/SAR MOBILE COMMAND ACCESSIBLE PARKING ACCESSIBLE VIEWING AREA PARADE ANNOUNCER'S STAND Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 F r o n t S t r e e t P a r k i n g L o t Music in the Park Legend Overview Map E P r o s p e c t A v e . Diablo R o a d F r o n t S t . POLICE AND VEHICLE NO THROUGH TRAFFIC SIGNS PORTABLE RESTROOMS BARRICADE SOUNDSTAGE LOCATION STREET CLOSURE LIMIT H a r t z A v e . R a i l r o a d A v e . Sch o o l S t . JULY 19 & AUGUST 2, 2025 STREET CLOSURE TIME 4:30 P.M. - 10:00 P.M. EVENT TIME 6:00 P.M. - 8:00 P.M. Chu r c h S t . MESSAGE READER BOARD TRAFFIC DETOUR ROUTE Library/CC Parking Lot Village Theatre Parking Lot IN GROUND BOLLARDS Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Hot Summer Sunday Car Show Overview Map SEPTEMBER 7, 2025 Street Closure Time 6:00 A.M. - 5:00 P.M. Event Time 11:00 A.M. - 4:00 P.M. Legend VEHICLE STAGING DIRECTION ON STREET (Clear Drive Aisle required, stage end of street back towards intersection) MERIDIAN BARRICADES (10:30 A.M. Deployed 3:45 P.M. Picked up) REGULAR BARRICADES (6:00 A.M. Deployed, 5:00 P.M. Picked up) H a r t z A v e . Diablo R d . E Li n d a M e s a A v e . E Pr o s p e c t A v e . F r o n t S t . Chu r c h S t . Sho r t S t . SRVH S (Earl y C a r S h o w Partic i p a n t A r r i v a l s ) Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Danville d’Elegance Overview Map SEPTEMBER 21, 2025 Street Closure Time 6:00 A.M. - 7:00 P.M. Event Time 11:00 A.M. - 4:00 P.M. Legend VEHICLE ARRIVAL (Clear Drive Aisle required, stage end of street back towards intersection) MERIDIAN BARRICADES (10:30 A.M. Deployed 3:45 P.M. Picked up) REGULAR BARRICADES (6:00 A.M. Deployed, 7:00 P.M. Picked up) H a r t z A v e . Diablo R d . E Pr o s p e c t A v e . F r o n t S t . Chu r c h S t . Sho r t S t . Sch o o l S t . Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Railr o a d A v e 6 10 10 8 12 13 Lo v e L a n e Legend SRV High School Homecoming Parade Overview Map POLICE POST ASSIGNMENTS REGULAR BARRICADES (23) STREET CLOSURE/EVENT TIME SEPTEMBER 26, 2025 2:45 P.M.-3:35 P.M. NO PARKING San Ramon Valley High School Hartz A v e E P r o s p e c t A v e W P r o s p e c t A v e Danvil l e B l v d SCHOOL STAFF VOLUNTEER PARADE ROUTE E Lin d a M e s a A v e 1 2 3 4 5 9 7 Note: Expect brief traffic delays during parade time. 11 1 2 3 8 7 6 5 4 Dia b l o R o a d 9 10 11 12 14 15161718 19 20 21 22 23 24 25 Railroad Ave STAGING AREA 26 TRAFFIC CONE PATTERN 27 POLICE POST ASSIGNMENTS 1.) Danville Blvd @ El Cerro 2.) Danville Blvd @ SRVHS Entrance 3.) Danville Blvd @ La Gonda Way 4.) Danville Blvd @ Railroad Ave 5.) Hartz Ave @ Linda Mesa 6.) Hartz Ave @ Diablo Rd 7.) Hartz Ave @ Prospect Ave 8.) Railroad Ave @ Prospect Ave 9.) Railroad Ave @ Linda Mesa E 10.) Railroad Ave @ Love Lane 11.) Love Lane @ Verona Ave 12.) W. Linda Mesa @ Patrick’s Place 13 Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Legend Railroad Ave. Sh o r t S t . Iron Horse Regional Trail W P r o s p e c t A v e . STREET CLOSURE LIMIT BARRICADES Overview Map Oktoberfest OCTOBER 5 or 19, 2025 STREET CLOSURE TIME 10:00 AM-5:00 PM EVENT TIME 12:00 PM-5:00 PM Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 3 5 1 2 Ru n f o r E d u c a t i o n Ov e r v i e w M a p RO L L I N G S T R E E T C L O S U R E / EV E N T T I M E OC T O B E R 1 2 , 2 0 2 5 7 :3 0 A . M . - 9 : 0 0 A . M . Le g e n d PO L I C E P O S T A S S I G N M E N T S RA C E R O U T E No t e : E x p e c t b r i e f t r a f f i c d e l a y s du r i n g r a c e t i m e . TR A F F I C C O N E P A T T E R N Ch a r l o t t e W o o d M i d d l e S c h o o l Sy c a m o r e V a l l e y R o a d PO L I C E C O M M A N D P O S T MA I N T E N A N C E D R O P S C O N E S RA C E R O U T E ( o u t s i d e o f Da n v i l l e b o u n d a r i e s ) 4 6 7 8 9 Pa r a i s o D r i v e El C a p i t a n D r i v e G r e e n b r o o k D r i v e Iron Ho r s e T r a i l F o s t o r i a W a y Se e I n s e t M a p 1 2 Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Veterans Day Overview Map Legend November 7-11, 2025 Street Closure Time 10:00 P.M. November 7 - 4:00 P.M. November 11 Event Times Vary Fr o n t S t . STREET CLOSURE LIMIT Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 Hartz Ave. Sc h o o l S t . Dia b l o R o a d Li n d a M e s a A v e REGULAR BARRICADES Lighting of the Old Oak Tree Legend POLICE Railroad Ave. NOVEMBER 28, 2025 STREET CLOSURE TIMES VARY 1:00 P.M. - 9:00 P.M. EVENT TIME 5:15 P.M.-8:00 P.M. Front St. Sh o r t S t . Iron Horse Regional Trail PUBLIC RESTROOMS STREET CLOSURE LIMIT 4:00 P.M.- 9:00 P.M.ROAD CLOSED SIGN E P r o s p e c t A v e . Overview Map W E l P i n t a d o R d STREET CLOSURE LIMIT 4:00 P.M. - 7:30 P.M.* STREET CLOSURE LIMIT 1:00 P.M. UNTIL STAGE CLEARS TRAFFIC CONE PATTERN TRAFFIC DETOUR ROUTE FIRE ENGINE MESSAGE READER BOARD STAGE LOCATION (CLOSURE UNTIL 1:00 P.M. CLEAR) FIRST AID *OPEN AT 7:30 P.M. OR EARLIER AS STREET CLEARS NO THRU TRAFFIC SIGN Tombstone detour sign posted at high school before Railroad Ave for southbound traffic. TOMBSTONE DETOUR SIGN PULL BACK BARRICADES TO THIS LOCATION AT 7:30 P.M. FLOOD LIGHTS MERIDIAN BARRICADES VEHICLE BARRIER SNOW ANGEL PERMITTED ENTRY Docusign Envelope ID: 3B592855-3D87-4251-A90D-2439E64A0E19 RESOLUTION 10-2025 AUTHORIZING EXEMPTION FROM DANVILLE ORDINANCE NO. 96-10 FOR VETERANS MEMORIAL BUILDING 100th ANNIVERSARY ON MARCH 30, 2025, RIDGE HIKE FOR PREVENTION ON APRIL 27, 2025, DANVILLE D’ELEGANCE ON SEPTEMBER 21, 2025, AND OKTOBERFEST DANVILLE ON OCTOBER 5, 2025 WHEREAS, community events are supported and enjoyed by the residents of Danville and bring hundreds of visitors to the Downtown; and WHEREAS, the Veterans Memorial Building 100th Anniversary is an event sponsored by Veterans Memorial Building (VMB); and WHEREAS, the Ridge Hike for Prevention is an event sponsored by Breast Cancer Prevention Partners (BCPP); and WHEREAS, the Danville d’Elegance is an event sponsored by Danville d’Elegance Foundation (Foundation); and WHEREAS, the Oktoberfest Danville is an event sponsored by Danville Area Chamber of Commerce (DACC); and WHEREAS, the VMB, BCPP, Foundation and DACC have requested exemption from Danville Ordinance No. 96-10 in order to allow public consumption of alcohol within the authorized closure limits; and WHEREAS, this is a daytime ticketed event; now, therefore, be it RESOLVED that the Danville Town Council hereby authorizes that public consumption of alcohol shall be allowed within the authorized closure limits of these events in accordance with the provisions of Ordinance No. 96-10. Docusign Envelope ID: 2E81D5EF-CDA7-498A-B155-4332295C974B PAGE 2 OF RESOLUTION NO. 10-2025 APPROVED by the Danville Town Council at a regular meeting on February 4, 2025, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK Docusign Envelope ID: 2E81D5EF-CDA7-498A-B155-4332295C974B