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Home My WebLink About011425-05.4 ADMINISTRATIVE STAFF REPORT 5.4 TO: Mayor and Town Council January 14, 2025 SUBJECT: Resolution No. 1-2025, awarding a construction contract for tree removal for Diablo Road Trail, CIP C-055 BACKGROUND The Town’s Capital Improvement Program (CIP) includes the Diablo Road Trail from Alameda Diablo to Tank Access Road, CIP Project C-055. The proposed project is envisioned as a 0.9-mile mixed-use path for pedestrians and cyclists that will connect the Diablo Road/Green Valley Road corridor to the west with the Blackhawk Road/Mt. Diablo State Park south access to the east. The project, initially identified in the Town’s 1989 Townwide Trails Master Plan, supports policies contained in the Town of Danville 2030 General Plan, 2021 Townwide Bicycle Plan, and the 2017 Parks, Arts and Recreation Strategic Plan. The project will complete a gap between the Barbara Haile Trail and the new 0.7-mile Diablo Road Trail constructed as part of the Magee Preserve development. The preliminary design of the new trail segment component is complete and is currently in the environmental review phase. In preparation for the bidding and construction of the trail project, there are trees within the trail alignment that must be removed before the start of protected birds nesting period and before the project will be ready to bid. DISCUSSION Eight (8) bids were received and opened on December 19, 2024.  The lowest bid was submitted by Julian Tree Care, Inc. of Richmond, California, with a bid of $48,850.00. Bid results are summarized in Attachment C. The Engineer’s estimate was $200,000. The work is scheduled to begin in February 2025 and be completed later in March 2025. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT The low bid amount of $48,850, plus a 20% contingency amount of $10,000 yields a total construction budget of $58,850. Award of Contract 2 January 14, 2025 Diablo Road Trail Tree Removal CIP #C-055 RECOMMENDATION Adopt Resolution No. 1 -2025, awarding a construction contract for tree removal for Diablo Road Trail, CIP C-055. Prepared by: Bob Russell Landscape Architect Reviewed by: Diane J. Friedmann Development Services Director Attachments: A - Resolution No. 1-2025 B - CIP Page No. C-055 C – Official Bid Results Summary RESOLUTION NO. 1-2025 AWARDING A CONSTRUCTION CONTRACT FOR TREE REMOVAL FOR DIABLO ROAD TRAIL, CIP C-055 WHEREAS, the Danville Town Council previously appropriated funding for the Diablo Road Trail, CIP No. C-055 in the adopted 2021/22 Capital Improvement Program; and WHEREAS, the Diablo Road Trail Crossing Improvements (project) is a component of the Diablo Road Trail, CIP C-055; and WHEREAS, the project will consist of the design and construction of an at-grade pedestrian and bicycle roadway crossing facility on Diablo Road in the vicinity of Fairway Drive; and WHEREAS, bids were solicited from contractors for this project; and WHEREAS, the City Clerk of this Town did, in open session on the 19th day of December, 2024, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, sufficient funds have been budgeted in the Capital Improvement Program for Diablo Road Trail Crossing Improvements as part of Diablo Road Trail, CIP C-055; now, therefore, be it RESOLVED, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Julian Tree Care, Inc. of Richmond, California for $48,850 and authorize use of a 20% contingency not-to-exceed $10,000 for a total construction budget of $58,850 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) Docusign Envelope ID: 43DB2370-0ED4-4E62-AB23-1756DDE38473 ATTACHMENT A PAGE 2 OF RESOLUTION NO. 1-2025 APPROVED by the Danville Town Council at a regular meeting on January 14, 2025, by the following vote: AYES: NOES: ABSTAINED: ABSENT: _____________________________________ MAYOR APPROVED AS TO FORM: ATTEST: ________________________________ ______________________________________ CITY ATTORNEY CITY CLERK Docusign Envelope ID: 43DB2370-0ED4-4E62-AB23-1756DDE38473 CIP 89 • 2024–2025 Operating Budget & Capital Improvement Program ProjectsProjects DIABLO ROAD TRAIL FROM ALAMEDA DIABLO TO TANK ACCESS ROAD PROJECT DESCRIPTION AND LOCATION: DESCRIPTION OF MODIFICATIONS: Updated description and funding. RATIONALE FOR PROPOSED PROJECT: This project mitigates the impacts of development within the NERIAD project boundaries. EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:0 Additional Town direct operating costs per year:$0 PROJECT COST ESTIMATE This project has been modified from the previous year. PROJECT APPROPRIATION AND FUNDING Project is part of the North East Roadway Improvement Assessment District (NERIAD) and consists of construction of a paved 0.9-mile Class I pedestrian/bicycle path located adjacent to the south side of Diablo Road from Fairway Drive to the west to the tank access road (1,200 feet west of Mt. Diablo Scenic/Blackhawk intersection) to the east. Path will connect to exisitng 0.5-mile Diablo Road (aka Barbara Haile) Trail to the west and a new 0.7-mile Class I path to the east that will be constructed as part of the Magee Preserve Development. Funding plan is completed with reallocation of Measure J program funds from C-578, C-598, C-600 and C-602. A TDA grant ($150,000) was awarded for FY22 cycle for the construction of the crossing improvements (HAWK signal) at the intersection of Diablo Road/Fairway Drive. 2018 - Feasibility Study (COMPLETE) 2022/23 Environmental MND/IS approved (COMPLETE) 2023/24 Design 2024/25 Construction 5/23/2024PRINTED ON: CIP No:C-055 STATUS:In Design PRIORITY:1 PROJECT MANAGER:AD GREEN PROJECT:Yes 2024/25Prior Years 2025/26 2026/27 2027/28 2028/29 TotalExpenditure Category Environmental Review $0 $0 $0 $0$445,923 $445,923$0 Design/Plan Review $0 $0 $0 $0$429,000 $429,000$0 Design $0 $0 $0 $0$35,536 $35,536$0 Construction $0 $0 $0 $0$4,731,568 $4,731,568$0 Inspection & Admin.$0 $0 $0 $0$57,200 $57,200$0 $5,699,227 $0 $0 $0 $0 $0 $5,699,227Total Cost Estimate: $716,550Total Expenditure:Unexpended: $4,982,677 on 05-01-2024 2024/25Prior Years 2025/26 2026/27 2027/28 2028/29 TotalFunding Source(s) Meas J Major St 24c $3,059,536 $0 $0 $0 $0 $3,059,536$0 Meas J-CC-TLC (2012)$75,000 $0 $0 $0 $0 $75,000$0 Meas J-CC-TLC (2017)$1,500,000 $0 $0 $0 $0 $1,500,000$0 NERIAD $914,691 $0 $0 $0 $0 $914,691$0 TDA Grant $150,000 $0 $0 $0 $0 $150,000$0 $5,699,227 $0 $0 $0 $0 $0 $5,699,227Total Funding: www.danville.ca.govCIP139 ATTACHMENT B PROJECT: Diablo Road Trail Tree Removal Project, Contract No. C-055 BID OPENING: December 19, 2024 at 2:00 p.m. PST Please direct all questions regarding this bid opening to: Bob Russell, PLA, (925) 314-3315, brussell@danville.ca.gov Number of Addendums: One OFFICIAL BID RESULTS CONTRACTOR BID AMOUNT *Julian Tree Care $48,850.00 Bay Area Tree Specialists $68,925.00 Community Tree Service $132,000.00 Mountain Enterprises $140,123.00 M Engineering Contractor $159,000.00 The Professional Tree Care Company $181,800.00 Frye Restoration $194,560.00 Arbor Pros $213,000.00 *Lowest Responsive Bid I, Marie Sunseri, City Clerk for the Town of Danville, do hereby affirm that the bids received were not opened prior to the time of the public bid opening. ATTACHMENT C