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Home My WebLink About110624-05.3 ADMINISTRATIVE STAFF REPORT 5.3 TO: Mayor and Town Council November 6, 2024 SUBJECT: Resolution No. 74-2024, awarding a construction contract for the Camino Tassajara Pkwy/Sycamore Valley Road Sound Wall Maintenance Project, CIP No. A-513F BACKGROUND The masonry sound walls along Camino Tassajara Pkwy and Sycamore Valley Road were originally built when the area developed about 35 years ago, and now require maintenance to address problems reported by adjacent residents. Project No. A-513F was included in the Capital Improvement Program (CIP) to provide ongoing maintenance for these masonry walls. The work consists of 13 project sites along Camino Tassajara Pkwy and Sycamore Valley Road between Brookside Drive and Liverpool Street. DISCUSSION Three (3) bids were received and opened on October 22, 2024. The lowest responsive bidder was Cowan & Thompson Construction Inc. of Martinez, California at $230,662.00. Bid results are summarized in Attachment C. The work is scheduled to begin this winter, assuming the weather is favorable. This project is considered maintenance and repair work, and is therefore categorically exempt from the requirements of the California Environmental Quality Act (CEQA) according to Guidelines Section 15301 (Class 1). PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. Adjacent property owners will be notified in advance of the construction schedule. FISCAL IMPACT The low bid amount is $230,662, plus a 20% contingency of $47,000, results in a total construction budget of $277,662. Sufficient funds to cover the construction and contingency are contained in Camino Tassajara Pkwy/Sycamore Valley Road Sound Award of Contract 2 November 6, 2024 Soundwall Maintenance CIP No. A-513F Wall Maintenance Project, CIP No. A-513, (Attachment B). RECOMMENDATION Adopt Resolution No. 74-2024, awarding a construction contract the Camino Tassajara Pkwy/Sycamore Valley Road Sound Wall Maintenance Project, CIP No. A-513F. Prepared by: Nader Salama Senior Civil Engineer Reviewed by: Diane J. Friedmann Development Services Director Attachments: A - Resolution No. 74-2024 B - CIP Page No. A-513 C – Bid Results Summary RESOLUTION NO. 74-2024 AWARDING A CONSTRUCTION CONTRACT FOR THE CAMINO TASSAJARA PKWY/SYCAMORE VALLEY ROAD SOUND WALL MAINTENANCE PROJECT, CIP NO. A-513F WHEREAS, the Danville Town Council has appropriated funding in the Capital Improvement Program for the Camino Tassajara Pkwy/Sycamore Valley Road Sound Wall Maintenance Project, CIP No. A-513F in the 2024/25 Capital Improvement Program; and WHEREAS, additional sound wall repairs were added to the project, increasing the costs above the CIP estimate; and WHEREAS, the plans and specifications for the subject project have been reviewed and approved by the City Engineer; and WHEREAS, this project is categorically exempt from the requirements of the California Environmental Quality Act, Section 15301, Class 1; and WHEREAS, the City Clerk of this Town did, in open session on the 22nd day of October, 2024, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, the lowest responsive bidder is Cowan & Thompson Construction Inc. of Martinez, California, and the City Engineer has recommended awarding a contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the Camino Tassajara Pkwy/Sycamore Valley Road Sound Wall Maintenance Project, CIP No. A-513F to Cowan & Thompson Construction Inc. of Martinez, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Cowan & Thompson Construction Inc. of Martinez for $230,662 and authorize use of a 20% construction contingency of $47,000 for a total construction budget of $277,662 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town. Docusign Envelope ID: A160AC25-D684-4FE1-88C5-FC54457DEF43 ATTACHMENT A PAGE 2 OF RESOLUTION NO. 74-2024 APPROVED by the Danville Town Council at a regular meeting on November 6, 2024, by the following vote: AYES: NOES: ABSTAINED: ABSENT: _____________________________________ MAYOR APPROVED AS TO FORM: ATTEST: ________________________________ ______________________________________ CITY ATTORNEY CITY CLERK Docusign Envelope ID: A160AC25-D684-4FE1-88C5-FC54457DEF43 Town of Danville www.danville.ca.gov • CIP 38 Projects CAMINO TASSAJARA PKWY/SYCAMORE VALLEY RD SOUND WALL MAINT. CIP No:A-513 STATUS:In Design PRIORITY:2/3 Ongoing PROJECT MANAGER:NNS PROJECT DESCRIPTION AND LOCATION: DESCRIPTION OF MODIFICATIONS: Increased funding FY 25-29. RATIONALE FOR PROPOSED PROJECT: Ongoing maintenance is needed for the 25 year old infrastructure.EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:150 Additional Town direct operating costs per year:$0 PROJECT COST ESTIMATE This project has been modified from the previous year. PROJECT APPROPRIATION AND FUNDING Establish an ongoing maintenance program for the sound walls maintained by the Town, generally along Camino Tassajara Parkway and Sycamore Valley Road. Estimates of future wall maintenance costs based on last year indicated additional funding is needed to maintain current quality standards and repair failures. 5/23/2024PRINTED ON: GREEN PROJECT:No 2024/25Prior Years 2025/26 2026/27 2027/28 2028/29 TotalExpenditure Category Design/Plan Review $0 $0 $0 $0$0 $0$0 Construction $200,000 $200,000 $200,000 $200,000$915,420 $1,815,420$100,000 Inspection & Admin.$0 $0 $0 $0$17,305 $17,305$0 $932,725 $100,000 $200,000 $200,000 $200,000 $200,000 $1,832,725Total Cost Estimate: $576,982Total Expenditure: Unexpended: $355,743 on 05-01-2024 2024/25Prior Years 2025/26 2026/27 2027/28 2028/29 TotalFunding Source(s) CIP Gen Purpose Rev $807,725 $100,000 $200,000 $200,000 $200,000 $1,707,725$200,000 LLAD Zone B $125,000 $0 $0 $0 $0 $125,000$0 $932,725 $100,000 $200,000 $200,000 $200,000 $200,000 $1,832,725Total Funding: www.danville.ca.govCIP43ATTACHMENT B PROJECT: Camino Tassajara/Sycamore Valley Road Sound Wall Maintenance Project, Contract No. A-513F BID OPENING: October 22, 2024, at 2:00 p.m. PST Please direct all questions regarding this bid opening to: Project Manager: Nader Salama, Senior Civil Engineering, (925) 314-3348 nsalama@danville.ca.gov Addendums: None BID RESULTS SUMMARY CONTRACTOR BID AMOUNT *Cowan and Thompson $230,662.00 E.E. Gilbert Construction $237,340.00 ELLA $369,576.00 $ $ $ $ $ $ *Lowest Responsive Bid I, Marie Sunseri, City Clerk for the Town of Danville, do hereby affirm that the bids received were not opened prior to the time of the public bid opening. ATTACHMENT C