HomeMy WebLinkAbout101524-06.5 ADMINISTRATIVE STAFF REPORT 6.5
TO: Mayor and Town Council October 15, 2024
SUBJECT: Resolution No. 71-2024, awarding a professional services agreement for
engineering design services for the Fiber Optic Cable Interconnect
project, CIP Project A-620
BACKGROUND
The Town’s Capital Improvement Program includes the Fiber Optic Cable Interconnect
project, CIP No. A-620. The primary objective of the Project is to upgrade the existing
signal interconnect system throughout the Town with Fiber Optic Communication
infrastructure. The project will provide connection to 60 signals throughout the Town as
well as six Town buildings. As much as possible, and as identified in the previously
completed Town Fiber Optics Master Plan, the existing conduit infrastructure will be
reused. Pull boxes and conduit sweeps will be upgraded as necessary, and conduits will
be replaced when they are identified as damaged.
DISCUSSION
In August 2024, a Request for Proposal was issued for the project. Three proposals were
received from local consulting firms. The three submitted proposals were reviewed and
ranked. Kimley-Horn and Associates, Inc. of Pleasanton, CA was found to be the most
qualified consultant.
It is recommended that the Town authorize a Professional Services Agreement with
Kimley-Horn and Associates, Inc. with a not-to-exceed budget of $431,088 and authorize
use of a 10% design contingency in the amount of $44,000 to be used at the Town
Manager’s discretion to address unforeseen issues that may arise. The total design
budget will therefore be $475,088.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The amount for the professional services agreement for engineering design services is
$431,088. An additional 10% contingency in the amount of $44,000 will be reserved for a
Engineering Design Services 2 October 15, 2024
Fiber Optic Interconnect
CIP No. A-620
total engineering design services budget of $475,088. Sufficient funds to cover the
engineering design services contract and contingency are contained in Fiber Optic Cable
Interconnect Project, CIP No. A-620, (Attachment B).
RECOMMENDATION
Adopt Resolution No. 71-2024, awarding a professional services agreement for
engineering design services for the Fiber Optic Cable Interconnect project, CIP Project A-
620.
Prepared by:
Steven Jones
City Engineer
Reviewed by:
Diane J. Friedmann
Development Services Director
Attachments: A - Resolution No. 71-2024
B - CIP Page No. A-620
RESOLUTION NO. 71-2024
AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING
DESIGN SERVICES FOR THE FIBER OPTIC CABLE INTERCONNECT PROJECT,
CIP PROJECT A-620
WHEREAS, the Danville Town Council previously included the Fiber Optic Interconnect
Project Improvements, CIP No. A-620, in the adopted 2024/25 Capital Improvement
Program; and
WHEREAS, the Town circulated a Request for Proposal (RFP) to select the most qualified
and experienced consultant firm to provide engineering design services for the project;
and
WHEREAS, the Town issued the RFP on August 1, 2024, and received three (3) proposals
by September 12, 2024, that were evaluated and scored; and
WHEREAS, the evaluation process followed the procedures in Chapter 10 of the Caltrans
Local Assistance Procedures Manual; and
WHEREAS, Kimley-Horn and Associates, Inc. of Pleasanton, CA was determined to be
the most qualified consultant; and
WHEREAS, the Town desires to hire Kimley-Horn and Associates, Inc. of Pleasanton,
CA to perform engineering design services for the Fiber Optic Interconnect Project, CIP
No. A-620; now, therefore, be it
RESOLVED, by the Danville Town Council that the Town Manager be and hereby is
authorized to execute on behalf of the Town, the Professional Services Agreement with
Kimley-Horn and Associates, Inc. of Pleasanton, CA with a not-to-exceed budget of
$431,088, and that the Town Manager be authorized to establish and utilize a 10% design
contingency in the amount of $44,000 for additional work that may be subsequently
approved by contract amendment.
Docusign Envelope ID: C5CE72AF-1114-4094-ACDB-3A478B7E6E93
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 71-2024
APPROVED by the Danville Town Council at a regular meeting on October 15, 2024, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
_____________________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________________
CITY ATTORNEY CITY CLERK
Docusign Envelope ID: C5CE72AF-1114-4094-ACDB-3A478B7E6E93
Projects
FIBER OPTIC CABLE INTERCONNECTCIP No:A-620 STATUS:In DesignPRIORITY:2PROJECT MANAGER:AD PROJECT DESCRIPTION AND LOCATION: DESCRIPTION OF MODIFICATIONS:Updated funding and description.RATIONALE FOR PROPOSED PROJECT:Provide PEG services at Town facilities.EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:0Additional Town direct operating costs per year:$0
PROJECT COST ESTIMATE
This project has been modified from the previous year.
PROJECT APPROPRIATION AND FUNDINGThis project will provide a fiber optic interconnect network for the various Town facilities. It will facilitate the transfer of data, video, audio, and internet connectivity to give the town facilities the capability to provide Public - Educational - Governmental (PEG) services to the community at large.The use of existing traffic signal conduit as well as the construction of new conduit is included in the project.Existing traffic signal communications (interconnect - twisted pair copper) will also be replaced and converted to fiber optic transmission as part of this project. Grant funding is being pursued to complete funding plan. 2021/22: Fiber Optic Master Plan (Complete)2022/23: Funding Plan (Complete)2023/24: Begin Design-Build Phase5/23/2024PRINTED ON:
GREEN PROJECT:No2024/25Prior Years2025/262026/272027/282028/29TotalExpenditure Category
Design/Plan Review$0$0$0$0$50,000$50,000$0Construction$0$0$0$0$1,700,000$1,700,000$0Inspection & Admin.$0$0$0$0$30,000$30,000$0$1,780,000$0$0$0$0$0$1,780,000Total Cost Estimate:$144,381Total Expenditure: Unexpended: $1,635,619 on 05-01-20242024/25Prior Years 2025/26 2026/27 2027/28 2028/29 TotalFunding Source(s)
ARPA$0$0$0$0$0$0$0CIP Gen Purpose Rev$1,000,000$0$0$0$0$1,000,000$0P.E.G.$280,000$0$0$0$0$280,000$0State Community Grant$500,000$0$0$0$0$500,000$0$1,780,000 $0 $0 $0 $0 $0 $1,780,000Total Funding:
ATTACHEHMENT BCIP65ATTACHMENT B