HomeMy WebLinkAbout090324-06.1 Town Manager's reportMEMO
(Frotn tñe lesfrof
loe Ca[a fulanager
September 3, 2024
To:Mayor and Town Gouncil
Subject: September Town Manager's Update
We'll give this atry for one more month... lwill highlight what I consider to be
some of the high points during my "Town Managers Report" at the September 3
Town Council meeting.
High Points since last month
Downtown Master Plan Catalyst Projects - Work is nearing completion at the Linda
Mesa/Hartz Avenue intersection. All concrete work is complete, and brick work is
expected to be completed by September 6. The ProspecVHartz intersection is
next. Work in this location will begin at the northeast corner and work in a counter-
clockwise direction around the four legs of the intersection. Construction of each
corner is expected to take about two weeks, with the Prospect Plaza corner
expected to require about one month to complete. This will require careful
management and coordination, which our team is prepared for. There's a reason
that we saved this corner for last. Our contractor continues to perform very well
and the project budget is in good shape.
New School Year - The start of the SRVUSD 2024125 school year got off to a
smooth start thanks to the combined efforts of our staff.
Maintenance Services made sure that our facilities were prepped and ready to
go in all of our Town-maintained school/park locations as well as the locations
where we have schools adjacent to parks.
Maintenance teamed with Transportation to re-do the crosswalks in front of
John Baldwin Elementary School and Diablo Vista Middle School prior to the
start of school.
DMP Catalyst Project work along HartzAvenue was paused to ensure no
disruption of traffic flow to San Ramon Valley HS.
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Finalry, we had Police and Transportation staff out in the field for the first
week of school to ensure the safety of students and parents and work with
school site staff to help parents develop good habits to start the year.
Great job by all of our staff to get the year off to a good start!
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DEPARTMENT UPDATES
General Government
a AN tmprovements Project - Construction will be complete in time for the
September 3 Town Council meeting. User training took place on Augusl29-
Thanks to our LT. team for shepherding this project through to completion,
along with a big assist from Building Maintenance. We should be ready to go!
Annuat Tri-Vatley Mayof s Summit - Mayor Stepper represented Danville at the
annual event that wãs held on August 22. Our Danville Area Chamber of
Commerce did a nice job of organizing and hosting the event.
SRyUSD - Our first liaison meeting of the 2024125 was hosted by the Town on
August 29. Afew highlights:
o The new school year is off to a good start.
o Enrollment is down - +l- 28,600 students; they expect to add +/- 100 more.
o The district has a Measure (O) on the November ballot. This would allow for
continuation of the currenl$144 parceltax. lt's the same as Measure E from
the May special election, minus the annual escalator
o The diðtrict has a budget problem. They're facing a $16.5 million shortfall
from a g406 million budget. The shortfall increases to $23.5 million if their
Measure Q doesn't pass in November.
Veterans Memorial Buitding - Two things - good news/bad news'..
o I am working with a veteian's committee on a lighting project for the historical
portion of ñe building. The project will install LED uplighting to illuminate
änd accent the buildlng exterior. This exciting project is privately funded.
The goal is to completion installation prior to the holidays. Feel free to stop
in to my office to view Plans.o The máin water line that supplies the fire suppression system to the building
is leaking. The leak is under the concrete driveway along the south side of
the building. This will be challenging and expensive to repair. Staff is
working to line up a contractor to make the repairs.
Senafe District 7 Pitot Program -l'm continuing to work with Senator Steve
Glazerto roll out a new "ADU Accelerator Program" in what is the current
District 7. I described this program in last month's memo. Danville will be acting
as fiscal agent for the program which will be rolled out at the September 5
Mayor's Cónference in Walnut Creek. Danville will receive $130k for the
program plus $25k for program administration.
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Town Council Election - On August 19, staff conducted a candidate orientation
to prepare candidates running to fill three seats on the Danville Town Council
on November 5.
Police Chief Recruitment - I am gearing up to recruit our next police chief in
anticipation of Chief Shields departure (retirement). Tai Williams will be working
with me on this process. The Sheriff's Office will post the job opening on
September 30 and candidates will have through October 11 to apply. We will
conduct an assessment center for all candidates the week of October 14. Two
finalists will be interviewed early during the week of October 21. The finalist
interviews will provide councilmembers an opportunity to meet and speak with
the candidates and provide feedback prior to the final selection. One caveat -
the process depends upon how many candidates express. Given what the
Town has to offer, I am hopeful that the position will generate several
candidates. Should that not be the case, I will re-evaluate the process. Chief
Shields is leading the recruitment charge in helping to generate interest as he
wants to make sure that his department remains in good hands.
Economic Development
o In August, Marcia Harmon of the Cottage Jewel initiated a "Shop, Dine (and
see a) Play" promotion Downtown, and the Town supported it with marketing.
More than 10 Downtown businesses along HartzAvenue committed to staying
open until 7:30 p.m. Fridays in August. The idea was to promote strolling while
visiting to see the Twelfth Night performance at the VTAG. The Town supported
these efforts by designing and distributing fliers and promoting the effort
through social media.o This month, a new email to businesses will launch, called "Business Focus". lt
will include promotional opportunities, construction updates, code compliance
tips, and ideas on marketing for local businesses. The email newsletter builds
on an existing newsletter that is sent to Downtown businesses, focusing onconstruction updates. Businesses can subscribe at
www.danville e2 ov/businessfocus
Community Events
o We are in the home stretch of working with organizers to coordinate the Hot
Summer Sundays Car Show coming on September 15. This year's show was
moved to Front Street, to avoid construction on Hartz Avenue (DMP Catalyst
Project and 600 Hartz). Show cars will stage along Front Street, East Prospect,
and the Village Theatre and Front Street municipal parking lots. We appreciate
the collaboration the show organizers have shown in working with the alternate
location.
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Community Outreach
o ln August, the Town celebrated the birthday of Auggie the Acorn with the launch
of "Mini Auggie". Promotion included three themed videos, based on social
media trends. Mini Auggie is on sale at the community center, theatre and
senior center. Mini Auggie has been a big hit with my grandson and our French
Buttdog Q.
Admi n istrative Services
Finance
. Finance staff is working on the FY 23-24 year end financials and preparing for
the independent auditors who will be perform the year end ACFR audit in mid
September. The ACFR will be presented to the Town Council in November.
o 2024Q1 Sales Tax Update - The Town Council received an update on the most
recent sales tax data received by the Town for 2024 Q1 (January - March).
The data indicates a continuation of the post-pandemic trend that has seen a
decline in county pool revenues along with a decline in revenue from one of the
Town's major sãles tax generators. While revenues are significantly down from
the2022hþhs, they are tracking with the pre-pandemic trajectory and continue
to outperform the forecasts used in the 2024125 budget.
I nform ation Tech nology
o The big effort in August has been the TMH AV Upgrades project. programing
and tuning of the new system is wrapping up and we are on track for the
September 3 Council meeting.
Human Resources
o We currently have ongoing recruitments for 3 positions: 1 Transportation
Manager, 1 Transportation Analyst and I Maintenance Worker.
. H.R. staff worked with the Municipal Pooling Authority (MPA) to conduct our
Annual Employee Health Fair on August 22. We had a total of 37 participants'
Police & Emergency Services
. Chief Shields is scheduled to provide his quarterly update to the Town Council
on September 3.
. Augusl 14 - On the first day of school, officers from the DPD brought donated
coffee from Starbucks to the administrative office of the local public schools'
They also positioned themselves at the front of the school to greet and welcome
students back for the new academic year.
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a The DPD is planning a community open house for Saturday, September 28,
from 10 - 2 at the PD. This will provide an opportunity to engage with the
community and showcase some of what the department does to keep us all
safe. Emergency Preparedness will also be participating.
Community members are invited to join the fall Citizens' Police Academy,
starting on October 9. This program offers an in-depth look at various law
enforcement topics over seven weeks, including two Saturday sessions.
For the month ended July 31 , the DPD handled 2,276 calls for service and made
28 arrests.
Efforts are continuing to inform and educate the community regarding the
proper operation of e-bikes and scooters. Focus has now shifted to
enforcement as well.
Nate McCormack attended a meeting of the County Emergency Managers on
August L We will be hosting the meeting in Danville in October.
FEMA is continuing to review the Town's draft Local Hazard Mitigation Plan.
We anticipate receiving their sign-off by early September, at which point the
Plan will be brought forward for Town Council review.
Still no determination from FEMA regarding payment of the Town's $2 millÍon
claim for the Front Street Creek Stabilization Repair.
Development Services
Current Planning Activity (fhts is largely carried over from August)
Projects under Construction :
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600 Hañz Avenue - The Address company: - This mixed use 37-unit
condominium and commercial development is well undennray and expected to
be completed during the first half of 2025.
375 West El Pintado (the Nova) - Diamond Construction: This 50 unit senior
condominium project is currently under construction. Construction is expected
to be ongoing for the next year.
3020 Fostoria Way/Borel - Trumark Homes and The Pacific Company: This
167 multifamily home development includesl23 townhomes to be built by
Trumark and 44 affordable apartments to be built by the Pacific Company.
Construction is now undeÌway; tree removal has been completed and site
grading is expected to begin shortly.
Camino Tassajara/Ponderosa Homes - This 9 lot single family subdivision is
currently under construction
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Several additional applications are at various stages of the review and/or pre-
application stages.
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. 425 Et Pintado/Darby - Diamond Construction'. This is a proposal to construct
9g luxury senior condominium units. The application is currently incomplete
pending eompletion of stormwater & traffic studies. The application has been
reviewed and approved by the DRB and is expected to be scheduled for review
by the Planning Commission in late September or early October.
o 2570 Camino Tassajara & 45 Sherburne Hills Road - Misson'. The Town is
reviewing an applicaiion to develop 18 single family homes with 18 ADUs on a
19.5-acre site.o 828 Diablo Rd (S/oaf Gardens) - Oakmont Homes: Preliminary proposal is for
a 103 unit assisted living facility, including an Alzheimer's unit'
o V16ge Shopping Center - Blake Griggs. The applicant is preparing to submit
an application for a 200-unit, 4 story apartment project.
. Elworthy Easf propefty - Stringer Properties - The Town has received as
applicaúon to develop 19 singlefamily homes on the 10O-acre Elworthy East
property. The site is located at the terminus of Borica Drive and Como
W"V Residences would be clustered on a small portion of the parcel with the
remainder of the 100 acre site to be preserved as permanent open space.
¡ SB g Apptications - The Town is currently processing 4 more SB 9 lot splits
located.at 556 El Pintado Road, 1 00 Rassai Court, 324 Merrilee Place and 161 0
Lawrence Road. These parcels range in size from .83 to 1.75 acres prior to the
lot splits. The Town has now received a total of 41 SB I applications.
Capital I mprovement Prog ram
o Diablo Road Trail (C-055,): No update since last time - Town staff still working
with Engeo to submit updated plans to S.F. Regional Water Quality Control
Board. Remaining details to be addressed are being worked through with
RWQCB staff.. San Ramon Vattey Btvd (C-600); Fiber Optic Interconnect (A 620) -
Construction of a more extensive Fiber Optic Cable lnterconnect project will
necessitate delaying the San Ramon Valley Blvd. improvements to ensure that
the fiber optic installation is completed prior to the paving work. The revised
project timeline anticipates the start of construction for San Ramon Valley Blvd.
in spring 2025.o Diabto Vista PIay Area Renovation and Multi-Spott Skate Park, (8-560 & B-
616) - Design work and cost estimates will be updated to allow these two
projects to be bid separately in December/January.
o lron Horse Trail lmprovements at Love Lane, Linda Mesa and Del Amigo (C -
305) includes RRFB improvements, project is currently at the submission of
E76 and Peer review Process.
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Maintenance Services
Here are some recent activities happening in Maintenance right now:
o Dave Casteel continues to work with the LLAD District Engineer to identify the
appropriate methodology in moving fonryard with presenting LLAD rate
increase LLAD Update and Discussion at September 10 Study Session.. Projectso Staff is preparing to resurface the basketball court and tennis courts at
Diablo Vista Park.o Staff recently worked with a contractor to repair/replace a segment of the
Pack Trail on the north side of Parkhaven Drive.o Maintenance worked with Transportation staff to replace the thermoplastic
crosswalks around Baldwin Elementary and Diablo Vista Middle Schools,
prior to school starting.o Our field crews have been working with Code Enforcement to remove non-
compliant political signs.o Staff is working with Eugene O'Neill Foundation to have street light pole
banners installed again in September.o Roadside crews are undertaking extensive roadside landscaping cleanups
and "refreshing" along San Ramon Valley Blvd. and Sycamore Valley Blvd.o Staff is coordinating a volunteer park fence painting project at Danville South
Park and Baldwin Elementary on September 23o Staff is preparing to repaint the interior of the (Town-owned) Sycamore Day
Schoolo Maintenance is preparing for the annual g/11 event at Oak Hill Park
r Finally - it's getting to be that time of year... staff are beginning their annual
creek and drainage area inspections to begin planning and preparations for
the upcoming 2024125 winter rains.
Recreation, Arts & Community Services
. On August 2,the Village Theatre hosted a Student Film Festival. Five films were
shown at the festival and participants can't wait to participate again next year!. On August 3, the Town held its last Music in the Park of the summer to a very
packed Town Green. About 1,000 concert goers enjoyed the performances of
the Unauthorized Rolling Stones.o On August 9, allthe world was a stage at the Village Theatre as SPARC Theater
presented Twelfth Night on the stage. 78 theatre enthusiasts arrived at the
Village Theatre for opening night and another 88 attended the Saturday
performance. Taking into account SPARC's stated goal of 90 tickets per show
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and their own requested limitation of seats to just the lower level orchestra,
attendance for the entire series was 78%.
Due to a busy month of Town events at the Village Theatre, there was only one
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August 4.
Town facilities had 20 indoor rentals for the month of August. These included
commercial rentals, family reunions, celebrations of life, birthday parties,
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1,300 people through Town facilities.
Middle School Teen Centers operations w¡ll resume on Tuesday, September 3
at Charlotte Wood, Los Cerros and Diablo Vista Middle Schools.
Kids' Night Out, Kids' Day Out, Teen Night Out and Teen Day Out - Will all
resume starting Friday, September 13.
Temporary Staff - The Town is currently hiring staff for Teen Centers, Kids'
Nighi Out and other special events during the school year. The minimum age
to apply is 15 years old.
A recap of our summer camps and aquatics programs was provided in last
month's memo.
That's all for now. Please feel free to contact me and let me know if you have any
questions about anything covered in this memo.
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