HomeMy WebLinkAbout081324- 3.1
FINANCE COMMITTEE MEMORANDUM 3.1
TO: Mayor and Town Council August 13, 2024
SUBJECT: Authorize Execution of Contract with Dakota Press for production of the Live
Locally Newsletter
BACKGROUND
Since 2016 the Town has produced a Live Locally quarterly printed newsletter (“newsletter”) as a
means of reaching out to the community. The newsletter, which focuses on programs, projects
and events and features vibrant photos, informative articles and graphics, is delivered to
approximately 19,130 Danville households.
DISCUSSION
The Town has maintained a contract with Dakota Press for printing and dissemination of Live
Locally Quarterly Newsletter and has been extremely satisfied with the professional and quality
services of Dakota Press.
The Finance Committee authorized a contract with Dakota Press on July 21, 2023, for $45,000 for
printing services for FY 2023/24. Due to the contract amount, a formal bid process was conducted
to solicit printing services for FY 2024/25, in accordance with the Town Purchasing Policy. After
reviewing five sealed bids, Dakota Press received the highest score in criteria set out in the Request
for Pricing.
Sufficient funds are budgeted and appropriated in the FY 2024/25 General Government
Community Outreach budget to cover the cost of printing and disseminating the newsletter.
It is recommended that the Finance Committee approve a one-year contract not to exceed $45,000
with Dakota Press for printing and mailing services for FY 2024/25 with an option to extend for
up to three additional years.
Prepared by:
Jenn Starnes
Communications & Economic Development Manager
Approved by:
Joseph Calabrigo
Town Manager