HomeMy WebLinkAbout061824-06.5
ADMINISTRATIVE STAFF REPORT 6.5
TO: Mayor and Town Council June 18, 2024
SUBJECT: Resolution No. 37-2024, authorizing the Town Manager to execute a
contract amendment with Casey Printing for Recreation Services for Fiscal
Year 2023/24
BACKGROUND
The Recreation, Arts & Community Services Department publishes an activity guide on a
quarterly basis that is mailed to all Danville, Alamo and Blackhawk residents. At its June
20, 2023, the Town Council approved a contract with Casey Printing for the fiscal year
2023/24.
DISCUSSION
The contract for fiscal year 2023/24 is for $52,000. The invoice for the final activity guide
under the contract exceeds the amount remaining under the contract by approximately
$800. Therefore, it is recommended that the Town enter into a contract amendment with
Casey Printing to increase the total amount to not exceed $53,000 for Fiscal Year 2023/24.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Sufficient funds are budgeted and appropriated for this purpose in the Town’s 2023/24
Operating Budget.
Contract Amendment 2 June 18, 2024
Casey Printing
RECOMMENDATION
Adopt Resolution No. 37-2024, authorizing the Town Manager to execute a contract
amendment with Casey Printing for Recreation Services for Fiscal Year 2023/24.
Prepared by:
Jessica Wallner
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts &
Community Services Director
Attachment: Resolution No. 37-2024
RESOLUTION NO. 37-2024
AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT
AMENDMENT WITH CASEY PRINTING FOR RECREATION SERVICES FOR
FISCAL YEAR 2023/24
WHEREAS, the Town publishes four activity guides a year; and
WHEREAS, Casey Printing provides quality printing services; and
WHEREAS, at its June 20, 2023 meeting, the Town Council approved executing a contract
with Casey Printing for fiscal year 2023/24 for an amount not to exceed $52,000; and
WHEREAS, with increases in costs of printing, it is necessary to amend the contract to
cover the increased costs; and
WHEREAS, sufficient funds have been appropriated in the Town’s 2023/24 Operating
Budget to offset the related expenditures; now therefore, bet it
RESOLVED, by the Danville Town Council that the Town Manager is hereby authorized
to execute, on behalf of the Town, a contract amendment with Casey Printing, for a total
contract amount not to exceed $53,000.
APPROVED, by the Danville Town Council at a regular meeting on June 18, 2024, by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
__________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_________________________ _________________________
CITY ATTORNEY CITY CLERK
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