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Home My WebLink About061824-06.11 ADMINISTRATIVE STAFF REPORT 6.11 TO: Mayor and Town Council June 18, 2024 SUBJECT: Resolution No. 43-2024, awarding a construction contract for the 2023/24 Pavement Rehabilitation Project, Contract No. C-610G BACKGROUND This project is part of the Pavement Management Program (CIP No. C-610G). The project will consist of the following work: resurfacing of aging and deteriorating pavement with an asphalt concrete overlay, dig-out repairs, concrete curb and sidewalk repairs, installing Americans with Disabilities Act (ADA) compliant sidewalk curb ramps, and traffic striping/marking replacement in various neighborhoods throughout the Town. To determine those streets that will receive pavement rehabilitation treatment, the Town, along with many other Bay Area cities, uses the Metropolitan Transportation Commission’s (MTC) Pavement Management Program computer software. The software relies on a classification system known as Pavement Condition Index (PCI), which ranges from 100 to zero. New streets start at 100 and decrease as they age. The Town’s Pavement Management Program seeks to sustain an average overall PCI of 70 or better for Town streets using funding allocated annually. The current project will focus on overlaying street pavement in several neighborhoods that have PCI values predominantly below 50. A complete list of streets is shown in Attachment C. DISCUSSION Six bids were received and opened on June 6, 2024. The lowest responsive bid was submitted by MCK Services, Inc. of Concord, California with a bid of $3,427,135. Bid results are summarized in Attachment D. The work is scheduled to begin in Summer 2024 and expected to be completed by the end of the year. This project has been found to be Categorically Exempt from the California Environmental Quality Act (CEQA) according to Guidelines Section 15301 (Class 1). Award of Contract for 2023/24 2 June 18, 2024 Pavement Rehabilitation Project Contract No. C-610G PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. A standard Town Capital Improvement sign will be placed at the various project sites. Adjacent property owners will be notified in advance of the construction schedule. FISCAL IMPACT The low bid amount of $3,427,135, plus a 15% contingency of $515,000, results in a total construction budget of $3,942,135. Sufficient funds have been appropriated in the Capital Improvement Program (C-610 Pavement Management Program) to cover these costs. RECOMMENDATION Adopt Resolution No. 43-2024, awarding a construction contract for the 2023/24 Pavement Rehabilitation Project, Contract No. C-610G. Prepared by: Steven Jones City Engineer Reviewed by: Diane J. Friedmann Development Services Director Attachments: A – Resolution No. 43-2024 B – CIP Page C-610 C – Candidate Street List D – Bid Results Summary ATTACHMENT A Projects PAVEMENT MANAGEMENT PROJECT DESCRIPTION AND LOCATION: DESCRIPTION OF MODIFICATIONS: Updated description and added funding for 2027/28. RATIONALE FOR PROPOSED PROJECT: Provide for maintaining the Town's PCI above 70. EXPECTED IMPACT ON OPERATING BUDGET: Additional worker hours required to maintain per year:0 Additional Town direct operating costs per year:$0 PROJECT COST ESTIMATE This project has been modified from the previous year. PROJECT APPROPRIATION AND FUNDING The pavement management program is an annual effort approved by the Town Council to maintain the Town's street system at a high level of service. A proactive approach to pavement maintenance prevents more costly pavement repairs in the future. The program consists of two approaches: a proactive approach that utilizes preventative maintenance methods such as Crack Seal, Slurry Seal and Rubberized Cape Seal; and rehabilitation which includes overlays and reconstruction that replace the pavement wearing surface. The planned level of expenditures is aimed at sustaining an overall pavement condition index (PCI) of 70 for Town streets. A CalRecycle grant ($200,000) was awarded as part of the Rubberized Pavement Grant Program that will be used for the 2021/22 Rubberized Cape Seal Project. 5/22/2023PRINTED ON: CIP No:C-610 STATUS:In Construction PRIORITY:1 PROJECT MANAGER:NNSGREEN PROJECT:No 2023/24Prior Years 2024/25 2025/26 2026/27 2027/28 TotalExpenditure Category Design/Plan Review $11,000 $11,000 $11,000 $11,000$55,000 $110,000$11,000 Construction $2,717,000 $2,767,000 $2,817,000 $2,817,000$15,907,316 $29,992,316$2,967,000 Inspection & Admin.$22,000 $22,000 $22,000 $22,000$110,000 $220,000$22,000 $16,072,316 $3,000,000 $2,750,000 $2,800,000 $2,850,000 $2,850,000 $30,322,316Total Cost Estimate: $9,477,450Total Expenditure: Unexpended: $6,594,865 on 03-30-2023 2023/24Prior Years 2024/25 2025/26 2026/27 2027/28 TotalFunding Source(s) CIP Gen Purpose Rev $6,478,915 $930,000 $550,000 $550,000 $500,000 $9,558,915$550,000 Gas Tax $3,700,000 $750,000 $750,000 $750,000 $750,000 $7,450,000$750,000 Grant $200,000 $0 $0 $0 $0 $200,000$0 Meas J Rtrn to Src $3,100,000 $500,000 $550,000 $550,000 $550,000 $5,800,000$550,000 Operating Reserve $100,000 $0 $0 $0 $0 $100,000$0 Solid Waste VIF $3,013,401 $820,000 $950,000 $1,000,000 $1,050,000 $7,733,401$900,000 Transfer to C-601 ($520,000)$0 $0 $0 $0 ($520,000)$0 $16,072,316 $3,000,000 $2,750,000 $2,800,000 $2,850,000 $2,850,000 $30,322,316Total Funding: www.danville.ca.govCIP175ATTACHMENT B From To BLUE ROCK CT - BLURCK HILL MEADOW PL END 8261 116 GOLD POPPY CT - GOLDPPY HILL MEADOW PL END 10576 149 GLEN MEADOW CT - GLNMDW HILL MEADOW PL END 17454 245 GRASSLAND CT - GRASLND HILL MEADOW PL END 9450 133 HILL MEADOW PL - HILMDWP HILL MEADOW DR ROCK RIDGE CT 59235 833 HILL MEADOW PL - HILMDWP ROCK RIDGE CT HILL MEADOW PL 47553 669 HILL MEADOW PL - HILMDWP HILL MEADOW DR EAST END 29835 420 HILL MEADOW DR - HILMEDW CAMINO TASSAJARA HILL MEADOW PL 13024 183 ROCK RIDGE CT - ROCKRDG HILL MEADOW PL END 10001 141 REDBUD CT - RED_BUD HILL MEADOW PL END 9276 130 WILD FLOWER CT - WILDFL HILL MEADOW PL END 11422 161 ZEPHYR CIR EL CAPITAN DR END 77,261 1,086 ZEPHYR PL - ZEPHPL BROOKSIDE DR END 15,946 224 WABASH PL - WABASH BROOKSIDE DR END 14,699 207 TOPEKA PL - TOPEKA BROOKSIDE DR END 12,234 172 WILEY CT - WILEY BROOKSIDE DR END 5,709 80 STONE CT - STONECT BROOKSIDE DR END 5,564 78 ST TERESA CT - ST_TERES BROOKSIDE DR END 14,902 210 BROOKSIDE DR - BRKSDR EL CAPITAN DR WABASH PL 40,959 576 BROOKSIDE DR - BRKSDR WABASH PL GREENBROOK DR 48,100 676 CABOOSE PL - CABOOS DELTA WAY END 5,248 74 DAYLIGHT PL - DAYLGT BROOKSIDE DR END 12118 170 DELTA PL - DELTPL DELTA WAY END 13026 183 DELTA WAY - DELTWY EL CAPITAN DR MUSTANG DR 50820 715 HARDESTER CT - HARDSTR BROOKSIDE DR END 12814 180 MIKADO PL - MIKADO BROOKSIDE DR END 18643 262 OLNEY CT - OLNEY BROOKSIDE DR END 7242 102 RANGER PL - RANGER DELTA WAY END 10929 154 STODDARD CT - STODCT BROOKSIDE DR END 14627 206 STODDARD PL STODDARD CT END 1629 23 WABASH PL - WABASH BROOKSIDE DR END 1629 23 MARIPOSA CT SHERI LN END 17739 249 MARIPOSA CT ESTATES DR SHERI LN 17640 248 PROSPECT AVE EL DORADO AVE ESTATES DR 13860 195 PROSPECT AVE QUINNTERRA LN RAILROAD AVE 6600 93 PROSPECT AVE ESTATES DR END OF PUBLIC STREET 22050 310 SHERI CT - SHERICT SHERI LN END 4509 63 SHERI LN MARIPOSA CT TOWN & COUNTRY DR 22575 317 (Contractor to verify quantities in field) QUANTITY SUMMARY -TRAFFIC LEGEND, STRIPING, AND RAISED PAVEMENT MARKERS W L P 2" HMA (Ton) Area Name Street Name Limit Area (SF) Page 1 of 2 ATTACHMENT C From To (Contractor to verify quantities in field) QUANTITY SUMMARY -TRAFFIC LEGEND, STRIPING, AND RAISED PAVEMENT MARKERS 2" HMA (Ton) Area Name Street Name Limit Area (SF) SHERI LN - SHERILN TOWN & COUNTRY DR REMINGTON DR 22500 316 SHERI LN - SHERILN REMINGTON DR GERALD DR 23067 324 HOUSTON CT - HOUSTON QUINTERRA LN PROSPECT AVE 6840 96 LINDA MESA AVE - LINDAM1 MONTAIR DR RAILROAD AVE 50960 717 ENTRADA MESA LN - ENTRAMS LINDA MESA AVE QUINTERRA LN 19320 272 QUINNTERRA LN - QUIINTAR ENTRADA MESA RD PROSPECT AVE 9870 139 QUINNTERRA LN - QUIINTAR ESTHER LN WEST END 24500 345 ESTHER LN - 4624B - ESTHERLN LINDA MESA AVE QUINTERRA LN 23780 334 WILLIAM CT - WILLIAM ENTRADA MESA RD END 8299 117 FRONT ST - FRONTST LINDA MESA AVE DIABLO RD 15255 215 FRONT ST - FRONTST DIABLO RD HARTZ WAY 62160 874 HARTZ WAY - HARTZY HARTZ AVE 350 FT E/O HARTZ AVE 12950 182 U EL PORTAL RD - EL_PRTAL LA GONDA WAY DANVILLE BLVD 24070 338 S Q Page 2 of 2 PROJECT: 2023-24 Pavement Rehabilitation Project, C- 610G BID OPENING: June 6, 2024, at 2:00 p.m. PST Please direct all questions regarding this bid opening to: Nader Salama, Senior Civil Engineer, (925) 314-3348 nsalama@danville.ca.gov Number of Addendums: 1 BID RESULTS SUMMARY CONTRACTOR BID AMOUNT *MCK $3,427,135.00 Ghilotti Brothers $3,791,372.50 McKim Corporation $3,885,475.54 Radius Earthwork Inc $3,909,168.81 O’Grady Paving Inc $4,198,593.00 DeSilva Gates $4,514,514.00 *Lowest Responsive Bid I, Marie Sunseri, City Clerk for the Town of Danville, do hereby affirm that the bids received were not opened prior to the time of the public bid opening. ATTACHMENT D