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Home My WebLink About061824-06.6 ADMINISTRATIVE STAFF REPORT 6.6 TO: Mayor and Town Council June 18, 2024 SUBJECT: Resolution No. 38-2024, authorizing the purchase of one GPS equipped Total Station Surveying System for the use by the Police Department’s Traffic Unit to document evidence and reconstruct serious injury and fatal collision scenes BACKGROUND The Danville Police Department is dedicated to ensuring the safety and well-being of its community by investigating all major injury and fatal collisions. The collection of accurate data and evidence is crucial in reconstructing collision or crime scenes and providing a solid foundation for traffic investigators' analysis. To maintain a high level of efficiency and accuracy in these investigations, it is imperative that the department utilizes state-of-the-art equipment. The Traffic Unit uses the Leica TCR407 Ultra Total Station to get accurate measurements of traffic collision scenes. The unit was purchased in 2008, and upgraded in 2020 to extend its useful life. However, the equipment is currently non-functioning and is beyond its useful life. DISCUSSION In 2021, the California Highway Patrol (CHP) Multidisciplinary Accident Investigation Team (MAIT) conducted an analysis of several brands and models of survey equipment to use for evidence collection at collision scenes. CHP MAIT reviewed systems by Leica, Trimble, Sokkia, and Carlysle. Ultimately, they chose the Leica GS-18 Total Station for its features, ease of use, and the company’s past performance and reliability. CHP purchased the equipment through their preferred vendor, Collision & Crime Forensic Solutions, due to the company’s reliability and ability to provide lifetime, 24-hour customer support. Trimble was not selected due to previous hardware failures on CHP owned systems, Sokkia and Carlysle were not selected due to lack of features in the system and the companies’ relative size compared to Leica. The Leica system purchased by Danville PD in 2008 lasted for approximately 15 years before the software compatibility and lack of features made it non-functioning, it was not due to a hardware failure in the Leica system. The Leica GS-18 Total Station system is an advanced surveying tool that will PD Total Station Purchase 2 June 18, 2024 significantly enhance the Danville Police Department's capability to measure and document large crash or crime scenes accurately. This comprehensive package includes a GNSS RTK Rover, base station, and data storage devices; all equipment necessary for the collection, storage, and transfer of data to the data analysis software used by the traffic collision reconstruction experts on the Danville Police Traffic Unit. Acquiring the Leica GS-18 Total Station system is a strategic investment for the Danville Police Department's Traffic Unit. Utilizing the same equipment as CHP's MAIT team and partnering with a vendor of experienced retired law enforcement officers provides invaluable support and expertise. This investment will enhance investigation accuracy and efficiency, ultimately benefiting community safety and well-being. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT Sufficient funds are available in the 2023/24 Police Department budget to fund the $82,500 cost to purchase the new system. RECOMMENDATION Adopt Resolution No. 38-2024, authorizing the purchase of one GPS equipped Total Station Surveying System for the use by the Police Department’s Traffic Unit to document evidence and reconstruct serious injury and fatal collision scenes. Prepared and reviewed by: Allan Shields Police Chief Attachment: Resolution No. 38-2024 RESOLUTION NO. 38-2024 AUTHORIZING THE PURCHASE OF ONE GPS EQUIPPED TOTAL STATION SURVEYING SYSTEM FOR THE USE BY THE POLICE DEPARTMENT’S TRAFFIC UNIT TO DOCUMENT EVIDENCE AND RECONSTRUCT SERIOUS INJURY AND FATAL COLLISION SCENES WHEREAS, the Danville Police Department is committed to ensuring the safety and well-being of the community by investigating all major injury and fatal collisions; and WHEREAS, accurate data and evidence are crucial in reconstructing collision or crime scenes and providing a solid foundation for traffic investigators' analysis; and WHEREAS, the Traffic Unit uses the Leica TCR407 Ultra Total Station to get accurate measurements of traffic collision scenes, which was purchased in 2008 and upgraded in 2020, but is currently non-functioning and beyond its useful life; and WHEREAS, the California Highway Patrol (CHP) Multidisciplinary Accident Investigation Team (MAIT) conducted an analysis of several brands and models of survey equipment in 2021 and ultimately chose the Leica GS-18 Total Station for its features, ease of use, and the company's past performance and reliability; and WHEREAS, the Leica GS-18 Total Station system is an advanced surveying tool that will significantly enhance the Danville Police Department's capability to measure and document large crash or crime scenes accurately; and WHEREAS, the Leica GS-18 Total Station system includes a GNSS RTK Rover, base station, and data storage devices, all necessary for the collection, storage, and transfer of data to the data analysis software used by the traffic collision reconstruction experts on the Danville Police Traffic Unit; and WHEREAS, acquiring the Leica GS-18 Total Station system is a strategic investment for the Danville Police Department's Traffic Unit, enhancing investigation accuracy and efficiency, ultimately benefiting community safety and well-being; and WHEREAS, sufficient funds are available in the 2023/24 Police Department budget to fund the purchase of the system; now, therefore, be it RESOLVED, the Town Manager is hereby authorized to execute the purchase of a Leica GS-18 Total Station surveying system, including a GNSS RTK Rover, base station, and data storage devices, from Collision & Crime Forensic Solutions at a cost not to exceed $82,500, and take any other actions required to effectuate this Resolution. DocuSign Envelope ID: 052369D7-AB9B-4E76-AE7B-2F92EAAAE776 PAGE 2 OF RESOLUTION NO. 38-2024 APPROVED by the Danville Town Council at a regular meeting on June 18, 2024, by the following vote. AYES: NOES: ABSTAINED: ABSENT: ______________________________ MAYOR APPROVED AS TO FORM: ATTEST: _______________________________ ______________________________ CITY ATTORNEY CITY CLERK DocuSign Envelope ID: 052369D7-AB9B-4E76-AE7B-2F92EAAAE776