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HomeMy WebLinkAbout052124-08.1 ATTACHMENT C4.3 PARKS, RECREATION AND ARTS COMMISSION STAFF REPORT TO: Parks, Recreation and Arts Commission February 10, 2021 SUBJECT: Review Options for proposed Pickleball Courts in the Town of Danville and Provide Staff with a Recommendation for Action BACKGROUND: The Danville Parks, Recreation & Arts Strategic Plan Update (Plan) was adopted by the Town in 2017 establishing a long-range vision and course of action for creating and sustaining a high quality, interconnected system of parks, recreation and arts facilities, services, and programs. The Plan includes several strategic recommendations for how to provide inclusive recreational opportunities for users of all ages including supporting emerging recreation activities to address trends and increase the variety of recreational opportunities available to the community. Pickleball was identified and determined to be a priority recommendation for the Parks, Recreation and Arts Commission (Commission). At the November 12, 2020 Commission meeting, Danville resident Ben Crockett provided a presentation regarding pickleball with a request to consider the restriping and addition of pickleball courts in the Town of Danville. The Commission also received public comment both in support of, and with concerns of, loss of usage to the tennis community. At that meeting, the Commission requested staff provide information regarding the usage of current tennis courts and potential options for pickleball courts in Danville. At the January 13, 2021 Commission meeting, the staff provided a report which included information regarding tennis court reservation usage in the Town and the feasibility of options for adding outdoor pickleball courts in Danville. The options discussed by the Commission included: • Option 1 -a pickleball overlay, creating multi -use tennis/pickleball courts by adding pickleball lines to existing courts; • Option 2- converting one tennis court into exclusive pickleball courts; • Option 3- researching other locations within parks that may be able to be converted into pickleball courts and; • Option 4- not moving forward with any pickleball courts. ATTAnrr& r,•�TT After discussion regarding tennis usage, the options for pickleball and hearing public comments, the Commission recommended staff to move forward with Option 2 at Osage Station Park by converting one tennis court into four dedicated pickleball courts by spring or summer of 2021. They also recommended Option 1 as a backup if timing and funding were not lining up to be executed in a timely fashion. DISCUSSION Upon receiving the recommendation from the Commission, staff began further researching the feasibility and option of converting one tennis court to pickleball courts at Osage Station Park. Osage Station Park contains four tennis courts; generally, three courts are reservable and one is available for community walk-on use. These courts are primarily reserved by Town tennis programs, league play and commercial renters. Town tennis programs consist of camps, group and private lessons. League play consists of local tennis leagues scheduling their seasons and playoffs for their members. Commercial renters are those businesses who rent the courts to provide group or private lessons to their clients. With the conversion of one court at Osage Station Park, it is not anticipated to have a significant impact to the availability of courts to the programs or rentals who have typically reserved time at these courts. The anticipated change would impact the one court that was made available for walk on use during rentals, which may no longer be available if all three courts are reserved. While inspecting the Osage site, it was determined that a preferred location for a conversion would be Tennis Court B as this court is the furthest away from homes and would help mitigate any potential noise concerns. The site inspection further revealed that the one court conversion would not be able to provide four dedicated pickleball courts. This site will not offer sufficient space between courts for safe play. Any conversion would however provide two dedicated pickleball courts. 60 A court conversion can be completed in a timely manner and can be funded fully by CIP B627 -Tiny Flourishes. Since it has been determined that only two pickleball courts can be safely installed within the footprint of one tennis court, staff requests a recommendation for action to continue to move forward with converting one tennis court into two pickleball courts instead of four or pursue an alternative option. RECOMMENDATION Review options for outdoor pickleball courts in the Town of Danville and provide staff with a recommendation for action. Prepared by: Henry Perezalonso Recreation, Arts & Community Services Director TOWN OF DANVILLE PARKS, RECREATION AND ARTS COMMISSION SPECIAL MEETING SUMMARY OF ACTIONS February 10, 2021 1. CALL TO ORDER The special meeting of the Danville Parks, Recreation and Arts Commission was called to order by Chair Joyce at 5:00 p.m. The meeting was conducted by Teleconference only. 1.1 Roll Cali Administrative Assistant Kristine Meidberg conducted the roll call for attendance: Present: Brittany Beech, Commissioner Kevin Donovan, Commissioner Adam Falcon, Commissioner Kyler Fung, Commissioner Youth Representative Jenna Mesic, Commissioner Alesia Strauch, Commissioner Randall Diamond, Vice -Chair Jane Joyce, Chair Excused: Alec Tappin, Alternate Commissioner 1.2 Announcements Administrative Assistant Kristine Meidberg provided information regarding the format of the meeting and instructions for public comment. 1.3 Introduction of New Commissioners Chair Joyce introduced and welcomed the new Commissioners, Adam Falcon and Jenna Mesic. Commissioner Falcon and Cominissioner Mesic introduced themselves to the Commission. Parks, Recreation and Arts Commission Summary of Actions February 10, 2021 2. CHANGES TO THE ORDER OF THE AGENDA There were no changes to the order of the agenda. 3. "FOR THE GOOD OF THE TOWN" Chair Joyce opened For the Good of the Town for public comment. There were no public comments and Chair Joyce closed the item for comments. 4. ITEMS FOR CONSIDERATION/ACTION 4.1. Approval of the Summary of Actions from the January 13, 2021, Parks, Recreation, and Arts Commission Special Meeting. MOTION BY VICE -CHAIR DIAMOND, SECOND BY COMMISSIONER STRAUCH, TO APPROVE THE SUMMARY OF ACTIONS OF THE JANUARY 13, 2021 PARKS, RECREATION, AND ARTS SPECIAL MEETING. MOTION CARRIED 7-0-1-0; Commissioner Falcon abstained 4.2 Review and approval of the Eagle Scout Book Box Project Director of Maintenance Services, Dave Casteel introduced Cooper Kennedy an Eagle Scout Candidate who presented his proposal for two Book Exchange Boxes within the Town of Danville. Cooper Kennedy presented to the Commission his proposal to build and install two Book Boxes for his Community Service project needed to earn his Eagle Scout status. He is looking to install at Hap Magee park near the picnic benches and behind the Train Museum in downtown Danville. Commissioners made comments and asked questions that were answered by Mr. Kennedy and Director Casteel. Chair Joyce opened Item 4.2 to public comment. 2 Parks, Recreation and Arts Commission Summary of Actions February 10, 2021 Kristine Meidberg announced that there was one public comment. Linda Holmes had concerns over the use of treated wood. She heard that treated wood was now considered hazardous waste and wanted to know if the Commission knew of any changes to California laws. Director Casteel addressed her concern. Chair Joyce closed Item 4.2 to public comment. MOTION BY VICE -CHAIR DIAMOND, SECOND BY COMMISSIONER BEECH, TO APPROVE THE EAGLE SCOUT BOOK BOX PROJECT. MOTION CARRIED 8-0 4.3 Review Options for proposed Pickleball Courts in the Town of Danville and provide Staff with Recommendation for Action Director of Recreation, Arts, and Community Services, Henry Perezalonso reviewed the four options that were proposed for Pickleball courts at the January 13, 2021 Commission meeting. On the recommendation of the Commission, staff researched Option 2 - converting one tennis court into exclusive pickleball courts and did a site inspection at Osage Park. Director Perezalonso went over the findings of the inspection and let the Commission know that one tennis court at Osage Park would only be able to convert into two pickleball courts as opposed to the four originally stated. The conversion can be done in a timely manner and can be funded fully by the Tiny Flourishes fund. Commissioner's questions and comments were addressed. Chair Joyce opened Item 4.3 to public comment. Kristine Meidberg announced that the Town did receive public comments via email before the cut-off for the meeting. All emails were forwarded to the Commission for review. Linda Holmes asked the Commission to pursue other options due to the noise that will occur between the courts. She expressed concern over the possibility of converting more tennis courts at Osage if pickleball becomes popular. She believes Diablo Vista would be a better location for pickleball. 3 Parks, Recreation and Arts Commission Summary of Actions February 10, 2021 Stewart Proctor expressed his appreciation for the homework that has been done to bring Pickleball to Danville. He believes that pickleball and tennis players overlap positively, and he does not believe noise will be a concern at Osage Park. Mr. Proctor mentioned that the Pickleball Association's Roaming Ambassadors will help with any questions. Diane Leventhal expressed her concern over the difficulty she experiences in getting court time now during the day. She believes that taking away a tennis court will make it even more difficult. She is also concerned about the noise issue. Chair Joyce closed Item 4.3 to public comment and brought it back to the Commission for discussion. MOTION BY VICE -CHAIR DIAMOND, SECOND BY COMMISSIONER DONOVAN, TO PROCEED WITH THE CONVERSION OF THE COURT INDICATED ON THE GOOGLE MAP IN THE AGENDA PACKET INTO TWO PICKLEBALL COURTS AS PRESENTED IN THE STAFF REPORT. MOTION CARRIED 8-0 5. REPORTS AND PRESENTATIONS 5.1. March 2021 Joint Meeting with Arts Advisory Board and Town Council Agenda Discussion Recreation, Arts, and Community Services Director, Henry Perezalonso advised the Commission that the upcoming March 10, 2021 meeting will be a joint meeting with the Arts Advisory Board and the Town Council. Director Perezalonso asked the Commission to think about what they would like to discuss with the Town Council. Three topics were suggested: the Town Green, the skate park, and public art. The item was opened to the Commissioners for discussion. 5.2 Recreation, Arts and Community Services Department Director's Report 4 Parks, Recreation and Arts Commission Summary of Actions February 10, 2021 Recreation, Arts, and Community Services Director, Henry Perezalonso provided an update on the status of the Recreation, Arts and Community Services Department and highlighted some of the activities that have taken place over the past month. 5.3 Commissioners' Reports Commissioner Fung updated the Commission on the projects that the Danville Youth Council are currently working on. Commissioner Falcon appreciates and values the culture of the Commission. Commissioner Donovan spoke about the commitment of the Commissioners and welcomed the new Commissioners. Commissioner Strauch reported that TK to 2nd grade classes are back on a hybrid schedule. She thanked the Town for getting the notice out to the community about the shared parks. Vice -Chair Diamond mentioned that there is a New Commissioner Mentor (Vice -Chair Diamond) for any questions the new Commissioners may have. 5 Parks, Recreation and Arts Commission Summary of Actions February 10, 2021 ADJOURNMENT The special meeting of the Danville Parks, Recreation and Arts Commission was adjourned at 7:16 p.m. Henry Perezalonso, Director Recreation, Arts and Community Services Kristine Meidberg, Administrative Assistant Recreation, Arts and Community Services 6