HomeMy WebLinkAbout052124-06.8
ADMINISTRATIVE STAFF REPORT 6.8
TO: Mayor and Town Council May 21, 2024
SUBJECT: Resolution No. 28-2024, authorizing Use of Public Right of Way for 2024
Music in the Park on Town Green
BACKGROUND
At a regularly scheduled Town Council meeting on February 6, 2024, the Town Council
adopted Resolution No. 7-2024, authorizing Community Event Support for Calendar
Year 2024. The resolution included approval for 2024 events as outlined in the
Community Events Support Policy (Policy).
The Policy also outlines the types of event activities in each category that require Town
Council approval. Town Events, such as those organized by the Recreation, Arts &
Community Services Department, require Council approval only for the use of public
right of way, such as road closures and use of municipal parking lots. The event itself is
a part of an annual program, which is approved through the annual budget process.
DISCUSSION
The list of 2024 Community Events submitted to Council in February listed the final 2024
Music in the Park concert on the Town Green. However, as the construction impacts of
the Downtown Master Plan Catalyst Project were then unknown, plans were made to
have the final concert at Oak Hill Park. A road closure was not requested in the staff
report or adopted resolution.
As progress is being made on the Catalyst Project, work in the area of the Village Theatre
is not expected to impact the availability of that parking lot for use by concertgoers.
Resolution 28-2024 requests approval from the Town Council for use of public right of
way, specifically the road closure of Front Street from the Village Theatre Parking Lot
south entrance to the Danville Community Center Parking Lot entrance. Both lots would
remain open for use during the road closure. The draft resolution (Attachment A)
includes a map showing the closure limits for August 3.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Town costs associated with the concert series are budgeted in the FY 2023/24 and
2024/25 Community Events program budget. Maintenance Services and Police
Department resources were already allocated based on previous years.
RECOMMENDATION
Adopt Resolution No. 28-2024, authorizing Use of Public Right of Way for 2024 Music in
the Park on Town Green.
Prepared by:
Jenn Starnes
Communications & Economic Development Manager
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director
Attachments: A –Resolution No. 28-2024
Exhibit 1 – Concert Street Closure Information/Map
RESOLUTION 28-2024
AUTHORIZING USE OF PUBLIC RIGHT OF WAY FOR
2024 MUSIC IN THE PARK ON TOWN GREEN
WHEREAS, the Town annually hosts the occurrence of large-scale events in the
downtown to build community, enhance the quality of life for residents, and attract
visitors to promote the economic health of Danville; and
WHEREAS, community events are designed to increase exposure to downtown
businesses and generate a flow of foot traffic throughout the event boundaries; and
WHEREAS, community events are supported and enjoyed by the residents of Danville
and attract hundreds of visitors to the Downtown; and
WHEREAS, street closures are necessary to provide event safety for all concerned,
including event organizers, vendors, local business owners, and the general public; and
WHEREAS, Danville’s Municipal Code requires Town Council approval of parades and
community events which necessitate the temporary closure of Town streets and
temporary parking restrictions; and
WHEREAS, a map that defines road closure limits (Exhibit 1) for the 2024 Music in the
Park on Town Green are attached and incorporated herein; now, therefore, be it
RESOLVED that the Danville Town Council authorizes the Use of Public Right of Way
for 2024 Music in the Park on Town Green depicted in Exhibit 1 and incorporated herein.
APPROVED by the Danville Town Council at a regular meeting on May 21, 2024, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 4B134197-CB7F-4AD1-A0C8-C46177B594AE
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Music in the Park
Legend
Overview Map
E P r o s p e c t A v e .
D i a b l o R o a d
Fr
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POLICE AND VEHICLE
NO THROUGH TRAFFIC SIGNS
PORTABLE RESTROOMS
BARRICADE
SOUNDSTAGE LOCATION
STREET CLOSURE LIMIT
H
artz A
ve.
R
ailroad A
ve.
S c h o o l S t .
AUGUST 3, 2024
STREET CLOSURE TIME
4:30 P.M. - 10:00 P.M.
EVENT TIME
6:00 P.M. - 8:00 P.M.
C h u r c h S t .
MESSAGE READER BOARD
TRAFFIC DETOUR ROUTE
Library/CC
Parking Lot
Village
Theatre
Parking
Lot
EXHIBIT 1EXHIBIT 1
DocuSign Envelope ID: 4B134197-CB7F-4AD1-A0C8-C46177B594AE