HomeMy WebLinkAbout052124- 03.1
FINANCE COMMITTEE MEMORANDUM 3.1
TO: Mayor and Town Council May 21, 2024
SUBJECT: Authorize the expenditure of $28,800 for a five-year license renewal for the Town’s
virtualized servers located in the main datacenter.
BACKGROUND
Starting in 2021 with the preparation for the technology upgrades and move to the new datacenter
at 500 La Gonda, the Town’s VMware software was upgraded, and a three-year license was
purchased. We are approaching the three-year term, and the license is now up for renewal. The
Town currently utilizes approximately 40 virtual servers across 5 physical hosts through VMware.
DISCUSSION
We received a quote for the VMware license renewal which has the option for a one-year, three-
year or five-year term. The most cost-effective term is to purchase a five-year license which will
save approximately $12,000 versus paying for an annual license.
Sufficient funds are budgeted and appropriated in the FY 2023/24 Information Technology budget
to cover the cost of the license renewal.
It is recommended that the Finance Committee approve a five-year contract not to exceed $28,800
with AMS.net for the renewal of our VMware software that will be valid through 2029.
Prepared by:
Matt Hull
Chief Technology Officer
Approved by:
Lani Ha
Finance Director/Treasurer