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Home My WebLink About041624-06.4ADMINISTRATIVE STAFF REPORT 6.4 TO: Mayor and Town Council April 16, 2024 SUBJECT: Resolution No. 24-2024, approving a Notice of Completion for the Various Storm Drainage Improvements Project, CIP Projects A-608, A-613, and A- 614 BACKGROUND The Various Storm Drainage Improvements Project, CIP Projects A-608, A-613, and A-614, was located on Starview Drive, Loch Lomond Way, and Westridge Avenue. The Various Storm Drainage Improvements Project consisted of mitigation measures that upgraded the existing storm drainage systems to reduce the impacts of sediment and debris during flood events. DISCUSSION The project is now complete and ready for acceptance by the Town. All work was performed in accordance with the approved plans and specifications. The original contract amount of $747,000 was increased by $112,990.83 as a result of four Contract Change Orders. The change orders consisted of a potable water line relocation, storm drain channel adjustment, weatherization of the project area, and a bid item adjustment. The final contract amount of $859,990.83 (contract plus change orders) is within the authorized construction budget and contingency for this project. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT None. RECOMMENDATION Adopt Resolution No. 24-2024, approving a Notice of Completion for Various Storm Drainage Improvements Project, CIP Projects A-608, A-613, and A-614. Prepared by: Guillermo G. Santolaya Civil Engineering Associate Reviewed by: Diane J. Friedman Development Services Director Attachments: A - Resolution No. 24-2024 B - Notice of Completion C - Resolution No. 25-2023 Notice of Completion Various Storm 2 April 16, 2024 Drainage Improvements Projects, CIP No. A-608, A-613, and A-614 DocuSign Envelope ID: CDCD5D49-9819-403B-878C-F64ADB8B283A RESOLUTION NO. 24-2024 APPROVING A NOTICE OF COMPLETION FOR THE VARIOUS STORM DRAINAGE IMPROVEMENTS PROJECT, CIP PROJECTS A-608, A-613, AND A- 614 WHEREAS, on April 18, 2023, the Town of Danville awarded a construction contract to Ella for the Various Storm Drainage Improvements Project, CIP Projects A-608, A-613, and A-614; and WHEREAS, the City Engineer has determined that the work under this project has been completed as of February 2, 2024, in accordance with the plans and specifications thereof; and WHEREAS, California Civil Code section 9204 specifies the requirements for recordation of a Notice of Completion; and WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice of Completion is recorded the Town must release all undisputed retention payments to the contractor; now, therefore, be it RESOLVED, by the Danville Town Council that said work by and with Ella is hereby accepted as complete; and, be it further RESOLVED, that the City Clerk is hereby authorized and directed to file with the County Recorder of the County of Contra Costa, a Notice of Completion for said project within fifteen (15) days from the date hereof; and, be it further RESOLVED, that undisputed retention payments be released in accordance with Sections 8812 and 9356 of the California Civil Code. APPROVED by the Danville Town Council at a regular meeting on April 16, 2024, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: EDocuSigneed by: p-A • Gt(/0.5 895C6C40ADBF4BF... CITY ATTORNEY CITY CLERK ATTACHMENT A RECORDING REQUESTED BY: Town of Danville 500 La Gonda Way Danville, CA 94526 WHEN RECORDED MAIL TO: Town of Danville City Clerk's Office 500 La Gonda Way Danville, CA 94526 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN PURSUANT TO SECTION 9204 OF THE CALIFORNIA CIVIL CODE: That on the 18th day of April 2023, the Town of Danville ("Owner'), a public entity in the State of California, did award a construction contract to "Contractor': Owner: Town of Danville 500 La Gonda Way Danville, CA 94526 for certain public improvement work: to wit, Contractor: Ella 3000 F Danville Blvd. Sute 145 Alamo, Ca 94507 Various Storm Drainage Improvements Project, CIP Project A-608, A-613, and A-614 Located at: Starview Drive, Loch Lomond Way, and Westridge Ave. All work as described in the above named Contract between the above named Contractor and the Town of Danville has been completed on February 2, 2024 in accordance with plans and specifications. I verify, under penalty of perjury, that the foregoing is true and correct. Signed Steven D. Jones, City Engineer RCE #69367 Town of Danville Date QFtOf;ESSI� c� m No.69367 ML �OFCCAI-SFO ATTACHMENT B DocuSign Envelope ID: CA706145-6458-4510-9FDE-B6EBE34700A8 RESOLUTION NO. 25-2023 AWARDING A CONSTRUCTION CONTRACT AND TRANSFERRING FUNDS FROM CIP NO. A-330 TOWN -WIDE STORM DRAIN SYSTEM MANAGEMENT TO CIP NO. A-614 WESTRIDGE TRASH RACK MODIFICATION WHEREAS, the Danville Town Council has previously approved funding in the Capital Improvement Program for Starview Drive Storm Drain Trash Rack, Loch Lomond Way Trash Rack, and Westridge Trash Rack Modification, CIP Nos. A-608, A-613, and A-614 respectively; and WHEREAS, the funding includes a grant from the Hazard Mitigation Grant Program (HGMP), a federal grant program administered by FEMA; and WHEREAS, CalOES, acting on behalf of the Town, has determined that the project is Categorically Excluded from requirements of the California Environmental Quality Act (CEQA); and WHEREAS, bids were solicited from contractors for the project; and WHEREAS, the City Clerk of this Town did, in open session on the 28th day of March, 2023, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, of the five bids received, the lowest responsive bid was submitted by Ella of Alamo, California, and the City Engineer recommends awarding a construction contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that funds in the amount of $165,000 be transferred from Town -Wide Storm Drain System Management (CIP No. A-330) to Westridge Trash Rack Modification (CIP A-614) to fund construction of the project; and, be it further RESOLVED, by the Danville Town Council, that the Town award a construction contract for Starview Drive Storm Drain Trash Rack, Loch Lomond Way Trash Rack, and Westridge Trash Rack Modification, CIP Nos. A-608, A-613, and A-614 respectively, to Ella of Alamo, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Ella of Alamo, California for $747,000 and authorize use of a 15% contingency not -to -exceed $113,000 for a total construction budget of $860,000 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further ATTACHMENT C DocuSign Envelope ID: CA706145-6458-4510-9FDE-B6EBE34700A8 RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) APPROVED by the Danville Town Council at a regular meeting on April 18, 2023, by the following vote: AYES:Arnerich, Fong, Morgan, stepper, Storer NOES: None ABSTAINED: None ABSENT: None APPROVED AS TO FORM: DDocuSignneed b//:� 40ADBF4BF CITY ATTORNEY DocuSigned by: _ 2fi40D07461784DD_. MAYOR ATTEST: DocuSi ned by: 71735A3F04C942F... CITY CLERK PAGE 2 OF RESOLUTION NO. 25-2023