HomeMy WebLinkAbout121923-05.13 ADMINISTRATIVE STAFF REPORT 5.13
TO: Mayor and Town Council December 19, 2023
SUBJECT: Resolution No. 93-2023, authorizing the purchase of retractable security
bollards for Downtown Master Plan Catalyst, CIP A-362
BACKGROUND
Construction of the Downtown Master Plan Catalyst represents “the first phase” of the
Downtown Improvement Project, CIP A-362 (Attachment B) included in the Fiscal Year
2023/24 Capital Improvement Program. The design phase of the Downtown Master Plan
Catalyst (“project”) is nearing completion and is scheduled to be advertised for
construction in early 2024. The project includes the installation of seven (7) retractable
security bollards within the Village Theatre Municipal Parking Lot.
The Village Theatre Municipal Parking Lot is one of six downtown locations that will be
improved as part of the project. Improvements at this location include installation of
amenities that will allow conversion of the westerly section of the parking lot to a public
gathering space for special events and activities. Retractable security bollards will
provide protection on each end of the subject parking lot segment during such events.
DISCUSSION
Retractable security bollards are devices that, when deployed, provide physical
separation to protect property, assets, and people from vehicular traffic. Retractable
security bollards provide the ability to temporarily close roadways and driveways that
are typically accessible to vehicular traffic under normal operating conditions.
Specifically, retractable security bollards are effective in providing protection for closures
of streets and parking lots for special events and non-typical uses.
Based on evaluation of the required features and specifications for the installation of
retractable security bollards at the subject location, it is recommended that the devices
manufactured by Gibraltar Perimeter Security of Burnet, Texas be procured for the
project (Attachment C). Town staff and consultants determined that the Gibralter
product is the most compatible with the specific needs of this project. The retractable
security bollards are designed to be recessed into the ground during normal operating
conditions and secured with locking mechanisms. Deployment of the devices is
completed manually but is efficiently achieved via a lift-assist system. The devices are
crash-rated to meet American Society for Testing and Materials (“ASTM”) standards and
2
tested to withstand impacts of vehicles weighing up to 5,000 pounds at 30 mph.
Advanced procurement of the devices is recommended to meet the desired 2024
construction schedule and ensure that the items can be manufactured, delivered and on-
hand in time for their respective installation phase. Installation of the devices will be
included in the project construction documents and bid package.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The cost of the retractable security bollards including freight, handling and applicable
taxes is $87,551.36 (Attachment D). Sufficient funds to cover the purchase of the security
bollards are available in the FY 2023/24 Capital Improvement Program and as
appropriated in the Downtown Improvement Project, CIP A-362.
RECOMMENDATION
Adopt Resolution No. 93-2023, authorizing the purchase of retractable security bollards
for Downtown Master Plan Catalyst, CIP A-362.
Prepared by:
Andrew Dillard
Transportation Manager
Reviewed by:
Diane J. Friedmann
Development Services Director
Attachments: A – Resolution No. 93-2023
B – CIP Page A-362
C – Retractable Bollard Specifications
D – Pricing Submittal
RESOLUTION NO. 93-2023
AUTHORIZING THE PURCHASE OF RETRACTABLE SECURITY BOLLARDS
FOR DOWNTOWN MASTER PLAN CATALYST, CIP A-362
WHEREAS, the Danville Town Council previously appropriated funding for Downtown
Improvement Project, CIP A-362 in the adopted 2023/24 Capital Improvement Program;
and
WHEREAS, construction of the Downtown Master Plan Catalyst (“Project”) represents
“the first phase” of the Downtown Improvement Project, CIP A-362; and
WHEREAS, the Project includes the installation of seven (7) retractable security bollards
within the Village Theatre Municipal Parking Lot; and
WHEREAS, the Town thoroughly evaluated available products to meet the needs and
required specifications of the Project; and
WHEREAS, through an extensive evaluation process, the Town determined that
Gibraltar Perimeter Security of Burnet, Texas was able to provide retractable security
bollards meeting the Project specifications and construction schedule; now, therefore, be
it
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a purchase order with Gibraltar Perimeter
Security of Burnet, Texas, in the amount of $87,551.36 for the purchase of seven (7)
retractable security bollards for the Downtown Master Plan Catalyst, CIP A-362.
APPROVED by the Danville Town Council at a regular meeting on December 19, 2023,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
________________________ _________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 4563ACFF-5E7F-49B4-B086-98CF13923FAD
ATTACHMENT A
Projects
DOWNTOWN IMPROVEMENT PROJECT
CIP No:A-362 STATUS:In Design PRIORITY:1 PROJECT MANAGER:DF
PROJECT DESCRIPTION AND LOCATION:
DESCRIPTION OF MODIFICATIONS:
Updated project funding and description.
RATIONALE FOR PROPOSED PROJECT:
Enhance the Downtown experience.
EXPECTED IMPACT ON OPERATING BUDGET:
Additional worker hours required to maintain per year:0
Additional Town direct operating costs per year:$0
PROJECT COST ESTIMATE
This project has been modified from the previous year.
PROJECT APPROPRIATION AND FUNDING
The intent of the Danville Downtown Master Plan Update is to carry the
vision of the original Downtown Master Plan (adopted in 1986) forward
while adapting to community needs including a desire for more gathering
spaces, stronger connections to and through the downtown, enhanced
pedestrian safety and opportunities to play, recreate, celebrate and
appreciate art and culture. The Downtown Master Plan was adopted by
Town Council on September 6,2022.
Project 1 - DMP Catalyst Project Design Concept Phase (COMPLETE)
Project 2 - DMP Catalyst Project Construction Design
Project 3 - Construction Phase
HSIP grant has been secured to partially fund the project.
ARPA funds transferred from Project B-626. ($500k)
5/22/2023PRINTED ON:
GREEN PROJECT:Yes
2023/24Prior Years 2024/25 2025/26 2026/27 2027/28 TotalExpenditure Category
Design/Plan Review $0 $0 $0 $0$546,000 $896,000$350,000
Construction $0 $0 $0 $0$3,228,070 $4,985,980$1,757,910
Inspection & Admin.$0 $0 $0 $0$107,350 $107,350$0
$3,881,420 $2,107,910 $0 $0 $0 $0 $5,989,330Total Cost Estimate:
$1,254,093Total Expenditure: Unexpended: $3,627,328 on 03-30-2023
2023/24Prior Years 2024/25 2025/26 2026/27 2027/28 TotalFunding Source(s)
ARPA $3,250,000 $500,000 $0 $0 $0 $3,750,000$0
CIP Gen Purpose Rev $481,420 $1,500,000 $0 $0 $0 $1,981,420$0
HSIP Grant $0 $107,910 $0 $0 $0 $107,910$0
LLAD Zone C $150,000 $0 $0 $0 $0 $150,000$0
$3,881,420 $2,107,910 $0 $0 $0 $0 $5,989,330Total Funding:
www.danville.ca.govCIP35CIP33ATTACHMENT B
SafetyBollards
G-1600 Series Features Benets
• ASTM F3016-19 S30 P1 Certied
• Fixed
• Removable
• Deployable
•S20 and S10 Engineered Options
• Protects pedestrians, facilities and
assets from vehicular impacts.
• Allows for pedestrian egress while
stopping vehicular intrusion.
Additional Options
• Decorative Cover Options
• Hot-Dipped Galvanized to
ASTM A123
• Powder-Coat Finish
• Manual Deployable
• Automated Deployable
• Electric
• Hydraulic
• Certified as a single bollard.
• 8” Shallow Foundation Depth
• Fixed and Removable
• Highest ASTM F3016 rating available.
• No Rebar - Shallow Foundations
the power of innovation
ATTACHMENT C
SafetyBollards
S30 P1 Certied
1) The Gibraltar G-1631F, G-1631R, and
G-1631D safety bollards are S30 P1
certied.
2) ASTM F3016-19 S30 P1 bollards
were impacted at 30mph with 5,000
lbs and had less than 1 ft of dynamic
penetration from the front bumper.
3) All three units provide the highest
level of pedestrian and customer
safety from vehicular impacts.
HQ: 4303 Innovation Loop
Marble Falls, TX 78654
Offices: Middle East
www.gibraltarps.com info@gibraltarps.com
(800) 495-8957
the power of innovation
24"
6"
6" MIN
3"
46"
6"
24"
8 12 "
54 12 "
GRADE
ELEVATION VIEW
33" MIN CONCRETE
BLOCK OUT
31" MIN
PLAN VIEW
PROTECTED SIDE
46"
GRADE
PROTECTED SIDE
GENERAL NOTES:
For additional information contact Gibraltar at 1-800-495-8957.1.
All concrete shall be per specification; minimum 3,500 PSI.2.
Square openings can be boxed out in the location of bollards or 3.
set as part of monolithic pour with surrounding pad.
Rebar not provided by Gibraltar4.
If bollard is installed on a curb line, threat side face of bollard shall 5.
be installed greater than 18" from face of curb.
The G-1631D Deployable Bollard is tested and certified to ASTM 6.
F3016 with a rating of S30 P1.
Bollard coated per customer specification.7.
SIDE ELEVATION VIEW
ASPHALT LAID UP TO
ACCESS BOX.
RECOMMENDED TO DRILL 6"
PAST REQUESTED DEPTH. FILL WITH
6" CALTRANS CLASS 2 PERMEABLE
MATERIAL WRAPPED IN FILTER FABRIC.
SCALE:
Varies
PRODUCT:
SHEET:
1 OF 1
PROJECT:
SHEET DESCRIPTION:
DWG #
M23XXX-1631D-ASP
PROPRIETARY AND CONFIDENTIAL
Standard
S30 P1 Deployable Bollard1631D
THE INFORMATION CONTAINED IN THIS DRAWING IS THE SOLE
PROPERTY OF GIBRALTAR. ANY REPRODUCTION IN PART OR AS A
WHOLE WITHOUT THE WRITTEN PERMISSION OF GIBRALTAR IS PROHIBITED.
JP 9/27/2023
0
JN
APPROVED FOR DISTRIBUTION
DRAWN BY:REV #DATE:
DESCRIPTION:
APPD BY:
"Patents: www.gibraltarps.com/patents/"
ACCEPTED BY:
The prices, specifications and conditions as
presented are satisfactory and are hereby
accepted.
MATERIAL QUOTE
Saturday, December 2, 2023
Company:
Attention:
Re:
Item Qty Unit Unit Price Extended Price
G-1631DM 7 EA 9,876.00$ 69,132.00$
G-1631DH 7 EA 6,967.00$ 48,769.00$
HPU-1631-
T-4X 1 EA 18,372.00$ 18,372.00$
HPU-1631-
Q-4X 1 EA 18,372.00$ 18,372.00$
Sleeves 7 EA 2,069.00$ 14,483.00$
Freight and
Dunnage 1 LS 11,375.00$ 11,375.00$
Total Bid
Manual 94,990.00$
OR
Hydraulic 111,371.00$
Kerry L. Martin
Business Development Manager, North America
PO:
Printed Name:
Date:
Danville Deployable bollards
P O. Box 773
866-559-2549 fax
adillard@danville.ca.gov
(925) 314-3384
Andrew Dillard
Gibraltar Material Distribution, LP
Signature:
Cypress, Texas 77410
713-304-4445 cellular
Town of Danville | 500 La Gonda Way | Danville, CA 94526 Phone:
Email:
We are pleased to offer the following quote for your consideration:
Description
G-1631DM - 8" Powder Coat w/Cap ASTM F3016-19 S30 P1
Certified Manual Deployable Standard Bollard
G-1631DH - 8" Powder Coat w/Cap ASTM F3016-19 S30 P1
Certified Hydraulic Deployable Standard Bollard
OR
Best Regards,
Insert Signature
Gibraltar is NOT responsible for material take-off. It is the Contractor's
responsibilty to verify all quantities needed.
Please give me a call with any questions you have regarding this material quote.
Freight to Danville, CA, including the wood for dunnage, wrapping,
loading and labor (For either option)
HPU-1631-T-4X-304 N/A Hydraulic Power Unit - G-1631D Triple
Bollard - 304SS NEMA 4X Enclosure (Controls 1 3 bollard array)
304 Stainless Steel Sleeves
HPU-1631-Q-4X-304 N/A Hydraulic Power Unit - G-1631D
Quadruple Bollard - 304SS NEMA 4X Enclosure (Controls 1 4
bollard array)
Page 1 of 2 Revision 023
ATTACHMENT D
NOTES:
1.
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14.
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2.
3.
Standard Layout Submittal Packages will require 10-15 business days for turnaround. For custom areas expect a longer lead time.
On barrier projects that require programming, if programming changes are required beyond the initial approved SOP, Gibraltar will bill
Price includes delivery only; price does NOT include unloading, storage, assembly, installation, rebar, conduit, wiring, or concrete.
This quote does NOT include sales or use tax. For sales outside Texas, customers are responsible for self-assessment and remittance
of the appropriate sales and /or use taxes for their state or country.
A restocking fee of 40% will be applied for change orders on product that is standard and non-custom to be re-stocked. All custom products
Quote does NOT include any engineering or geotechnical information. If additional design requirements to Gibraltar's baseline product
are requested by the customer, Gibraltar can provide an additional quote for drawing modifications and engineering design as needed.
Otherwise it is assumed that the installer will be responsible for any changes/modifications required for assembly or installation.
Quote does NOT include site-specific shop drawings. If this is required Gibraltar can provide a quote for this upon request.
Gibraltar operates an AISC Certified facility in Burnet, TX.
Gibraltar requires payment in full prior to execution of unconditional lien waivers.
Gibraltar requires a 50% down payment at the time of order and approved submittals before manufacturing will begin
Invoices will be submitted on a progress basis as product is shipped. Any invoice not paid will incur a 1.5% per month finance
charge. Any Change orders will be invoiced at 50% down also.
The final 50% payment and balance due, net 10 days from shipping date and invoice; no retainage.
OCONUS projects please request a quote from Gibraltar.
CAD Services that require additional detailing after initial submittal due to changes will be billed at $165/hr in addition to any CAD items quoted.
PAYMENT TERMS:
Please sign, date and return this form to have your order processed.
at a rate of $165/hr to make changes on top of the initial programming fee(s). This does NOT include on site services.
On-site tech services for CONUS projects will be billed at a rate of $2,750/day including travel days to and from site. For on-site tech services on
and services rendered will be billed in full, if released for fabrication by the customer.
QUOTE IS VALID FOR 14 DAYS FROM THE DATE ISSUED
Must allow 12 weeks from date of receiving approved submittals/PO to intitial ship date from Gibraltar's facility.
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