HomeMy WebLinkAbout121923-05.15
ADMINISTRATIVE STAFF REPORT 5.15
TO: Mayor and Town Council December 19, 2023
SUBJECT: Resolution No. 95-2023, awarding a contract for synthetic turf
maintenance and GMAX testing at Sycamore Valley Park
BACKGROUND
At Sycamore Valley Park, the Town maintains approximately 225,000 square feet of
synthetic turf sports fields. These fields are heavily utilized throughout the year and provide
athletic opportunities for a variety of sports and recreational users. The extensive use of the
fields necessitates replacement every 8-10 years. The most recent turf replacement was
completed on July 31 of this year.
DISCUSSION
As part of extending the life of the synthetic turf fields and keeping them in safe playing
condition, proactive maintenance and grooming is completed throughout the year. One of
the maintenance activities includes annual inspecting, grooming, cleaning and
decompaction of the turf infill by a specialized contractor. Additionally, annual GMAX
testing is performed to ensure the surface remains safe for play.
The new turf field at Sycamore Valley Park was manufactured and installed by Shaw Sports
Turf, who installed the previous field at the park as well as the current field at Diablo Vista
Park. In order to keep the field in the best condition possible, and follow the parameters of
the turf warranty, the Town has historically contracted with Shaw Sports Turf for the annual
grooming and GMAX testing – generally for a period of eight years.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The contract amount for annual maintenance and GMAX testing for a period of eight years
is $90,944.29. Sufficient funds have been appropriated in Capital Improvement Program CIP
No. B-493.
Turf Field Maintenance 2 December 19, 2023
RECOMMENDATION
Adopt Resolution No. 95-2023, awarding a contract for synthetic turf maintenance and
GMAX testing at Sycamore Valley Park.
Prepared and reviewed by:
Dave Casteel
Maintenance Services Director
Attachment: Resolution No. 95-2023
RESOLUTION NO. 95-2023
AWARDING A CONTRACT FOR SYNTHETIC TURF
MAINTENANCE AND GMAX TESTING AT SYCAMORE VALLEY PARK
WHEREAS, the Town maintains approximately 225,000 square feet of synthetic turf
athletic fields at Sycamore Valley Park; and
WHEREAS, the synthetic turf was recently replaced, completed on July 31, 2023; and
WHEREAS, the Town has contracted the annual maintenance and GMAX testing of its
synthetic turf fields to extend their life and ensure safety; and
WHEREAS, the synthetic turf field was installed by Shaw Sports Turf, who has
warrantied the field for a period of eight years; and
WHEREAS, Shaw Sports Turf has previously performed the annual maintenance and
GMAX testing of the turf field and has provided a proposal to perform this work on the
new field for a period of eight years at a total cost of $90,944.29; now, therefore, be it
RESOLVED, that the Danville Town Council hereby authorizes the Town Manager to
execute, on behalf of the Town, a contract with Shaw Sports Turf for the annual
maintenance and GMAX testing of the synthetic turf field at Sycamore Valley Park for a
period of eight years.
APPROVED by the Danville Town Council at a regular meeting on December 19, 2023
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
________________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________ ________________________________
CITY ATTORNEY CITY CLERK
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