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Home My WebLink About110723-06.4ADMINISTRATIVE STAFF REPORT 6.4 TO: Mayor and Town Council November 7, 2023 SUBJECT: Resolution No. 78-2023, approving a Notice of Completion for the Camino Ramon Improvements Project, CIP No. C-601 BACKGROUND The Camino Ramon Improvements Project, CIP No. C-601 is located on Camino Ramon from Kelley Lane to Fostoria Way. The Camino Ramon Improvements Project consists of roadway paving improvements, sidewalks at bus stop locations, pedestrian crossing improvements, high -visibility bike lane and crosswalk striping marking upgrades, and traffic signal video detection and pedestrian signal upgrades. DISCUSSION The project is now complete and ready for acceptance by the Town. All work was performed in accordance with the approved plans and specifications. The original contract amount of $2,012,133.50 was increased by $131,474 as a result of three Contract Change Orders. The change orders consisted of a bid item adjustment, installing four new pedestrian push buttons at four locations, and restoring damaged pavement due to a water main break. The final contract amount of $2,143,607.50 (contract plus change orders) is within the authorized construction budget for this project. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT None. RECOMMENDATION Adopt Resolution No. 78-2023, approving a Notice of Completion for the Camino Ramon Improvements Project, CIP No. C-601. Prepared by: Guillermo G. Santolaya Civil Engineering Associate Reviewed by: Z�i Diane J. Friedmann Development Services Director Attachments: A - Resolution No. 78-2023 B - Notice of Completion C - Resolution No. 21-2023 Notice of Completion 2 November 7, 2023 Camino Ramon Improvements Project, CIP No. C-601 DocuSign Envelope ID: A2EA315C-BAEF-432D-9645-8AE8578E399B RESOLUTION NO. 78-2023 APPROVING A NOTICE OF COMPLETION FOR THE CAMINO RAMON IMPROVEMENTS PROJECT, CIP NO. C-601 WHEREAS, on March 7, 2023, the Town of Danville awarded a construction contract to MCK Services, Inc. for the Camino Ramon Improvements Project, CIP No. C-601; and WHEREAS, the City Engineer has determined that the work under this project has been completed as of October 13, 2023, in accordance with the plans and specifications thereof; and WHEREAS, California Civil Code section 9204 specifies the requirements for recordation of a Notice of Completion; and WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice of Completion is recorded the Town must release all undisputed retention payments to the contractor; now, therefore, be it RESOLVED, by the Danville Town Council that said work by and with MCK Services, Inc. is hereby accepted as complete; and, be it further RESOLVED, that the City Clerk is hereby authorized and directed to file with the County Recorder of County of Contra Costa, a Notice of Completion for said project within fifteen (15) days from the date hereof; and, be it further RESOLVED, that undisputed retention payments be released in accordance with Sections 8812 and 9356 of the California Civil Code. APPROVED by the Danville Town Council at a regular meeting on November 7, 2023 by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: DocuSigned by: R." $. Ewzf j 895C6('40AF)RF4RF CITY ATTORNEY CITY CLERK ATTACHMENT A RECORDING REQUESTED BY: Town of Danville 500 La Gonda Way Danville, CA 94526 WHEN RECORDED MAIL TO: Town of Danville City Clerk's Office 500 La Gonda Way Danville, CA 94526 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN PURSUANT TO SECTION 9204 OF THE CALIFORNIA CIVIL CODE: That on the 7th day of March 2023, the Town of Danville ("Owner"), a public entity in the State of California, did award a construction contract to "Contractor": Owner: Contractor: Town of Danville MCK Services, Inc. 500 La Gonda Way PO BOX 5697 Danville, CA 94526 Concord, Ca 94524 for certain public improvement work: to wit, Camino Ramon Improvements Project, CIP No. C-601 Located at: Camino Ramon from Kelley Lane to Fostoria Way. All work as described in the above named Contract between the above named Contractor and the Town of Danville has been completed on October 13, 2023 in accordance with plans and specifications. I verify, under penalty of perjury, that the foregoing is true and correct. Signed Steven D. Jones, City Engineer RCE #69367 Town of Danville Date QROFESSI �,IeN D. JON No.69367 CML CA1-SFO ATTACHMENT S DocuSign Envelope ID: 5415EBA6-9D77-423E-ABF4-BAE3B92C9C72 RESOLUTION NO. 21-2023 AWARDING A CONSTRUCTION CONTRACT AND TRANSFERRING FUNDS FROM CIP NO. C-610 PAVEMENT MANAGEMENT TO CIP NO. C-601 CAMINO RAMON IMPROVEMENTS WHEREAS, the Danville Town Council has previously approved funding in the Capital Improvement Program for Camino Ramon Improvements, CIP No. C-601; and WHEREAS, the funding includes a grant from the One Bay Area Grant II (OBAG II), a federal grant program administered by Caltrans; and WHEREAS, Caltrans, acting on behalf of the Town, has determined that the project is Categorically Exempt from requirements of the California Environmental Quality Act (CEQA); and WHEREAS, bids were solicited from contractors for the project; and WHEREAS, the City Clerk of this Town did, in open session on the 23rd day of February, 2023, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, of the 7 bids received, the lowest responsive bid was submitted by MCK Services of Martinez, California, and the City Engineer recommends awarding a construction contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that funds in the amount of $520,000 be transferred from Pavement Management (CIP No. C-610) to Camino Ramon Improvements (CIP C-601) to fund construction of the project; and, be it further RESOLVED, by the Danville Town Council, that the Town award a construction contract for Camino Ramon Improvements, CIP No. C-601, to MCK Services of Martinez, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with MCK Services of Martinez, California for $2,012,133.50 and authorize use of a 15% contingency not -to - exceed $305,000 for a total construction budget of $2,317,133.50 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to ATTACHMENT C DocuSign Envelope ID: 5415EBA6-9D77-423E-ABF4-BAE3B92C9C72 journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) APPROVED by the Danville Town Council at a regular meeting on March 7, 2023, by the following vote: AYES:Arnerich, Fong, Morgan, stepper, Storer NOES: None ABSTAINED: None ABSENT: None APPROVED AS TO FORM: DocuSigneed by: LP -A • Gt(/Z0.5 895C6C40ADBF4BF... CITY ATTORNEY DocuSigned by: 2640D07461784DD... MAYOR ATTEST: DocuSi ned by: 71735A3F04C942F... CITY CLERK PAGE 2 OF RESOLUTION NO. 21-2023