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Home My WebLink About110723-06.6ADMINISTRATIVE STAFF REPORT 6.6 TO: Mayor and Town Council November 7, 2023 SUBJECT: Resolution No. 80-2023, approving a Notice of Completion for the Park and Ride Improvements Project, CIP No. C-598 BACKGROUND The Park and Ride Improvements Project CIP No. C-598 has constructed a stormwater treatment facility (bioretention basin) that treats stormwater flow from the Park and Ride parking lot. The project also included the construction of a pedestrian connection from the Iron Horse Regional Trail to the north side of the Park and Ride parking lot. DISCUSSION The project is now complete and ready for acceptance by the Town. All work was performed in accordance with the approved plans and specifications. The original contract amount of $404,290 was increased by $71,467.07 as a result of three Contract Change Orders. The change orders consisted of a bid item adjustment, additional concrete work, furnishing, and installation of an irrigation system and plant material for the bioretention system. The final contract amount of $475,757.07 (contract plus change orders) is within the authorized construction budget for this project. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT None. RECOMMENDATION Adopt Resolution No. 80-2023, approving a Notice of Completion for the Park and Ride Improvements Project, CIP No. C-598. Prepared by: Guillermo G. Santolaya Civil Engineering Associate Reviewed by: Z�i Diane J. Friedmann Development Services Director Attachments: A - Resolution No. 80-2023 B - Notice of Completion C - Resolution No. 66-2022 Notice of Completion 2 November 7, 2023 Park and Ride Improvements Project, CIP No. C-598 DocuSign Envelope ID: EAE95882-4555-4117-98A0-521A20C33353 RESOLUTION NO. 80-2023 APPROVING A NOTICE OF COMPLETION FOR THE PARK AND RIDE IMPROVEMENTS PROJECT, CIP NO. C-598 WHEREAS, on August 16, 2022, the Town of Danville awarded a construction contract to Grade Tech, Inc. for the Park and Ride Improvements Project, CIP No. C-598; and WHEREAS, the City Engineer has determined that the work under this project has been completed as of October 10, 2023, in accordance with the plans and specifications thereof; and WHEREAS, California Civil Code section 9204 specifies the requirements for recordation of a Notice of Completion; and WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice of Completion is recorded the Town must release all undisputed retention payments to the contractor; now, therefore, be it RESOLVED, by the Danville Town Council that said work by and with Grade Tech, Inc. is hereby accepted as complete; and, be it further RESOLVED, that the City Clerk is hereby authorized and directed to file with the County Recorder of the County of Contra Costa, a Notice of Completion for said project within fifteen (15) days from the date hereof; and, be it further RESOLVED, that undisputed retention payments be released in accordance with Sections 8812 and 9356 of the California Civil Code. APPROVED by the Danville Town Council at a regular meeting on November 7, 2023, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: EDocuSigneed by: p-D. Gt(/0.5 895C6C40ADBF4BF... CITY ATTORNEY CITY CLERK ATTACHMENT A RECORDING REQUESTED BY: Town of Danville 500 La Gonda Way Danville, CA 94526 WHEN RECORDED MAIL TO: Town of Danville City Clerk's Office 500 La Gonda Way Danville, CA 94526 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN PURSUANT TO SECTION 9204 OF THE CALIFORNIA CIVIL CODE: That on the 16th day of August 2022, the Town of Danville ("Owner"), a public entity in the State of California, did award a construction contract to "Contractor": Owner: Town of Danville 500 La Gonda Way Danville, CA 94526 for certain public improvement work: to wit, Contractor: Grade Tech, Inc. 299 W Jack London Blvd. Livermore, CA 94551 Park and Ride Improvements Project, CIP No. C-598. Located at: Sycamore Valley Rd, Danville, CA 94526 All work as described in the above named Contract between the above named Contractor and the Town of Danville has been completed on October 10, 2023 in accordance with plans and specifications. I verify, under penalty of perjury, that the foregoing is true and correct. Signed Steven D. Jones, City Engineer RCE #69367 Town of Danville Date QROFESSI �,IeN D. JON No.69367 CML CA1-SFO ATTACHMENT B DocuSign Envelope ID: E89E61A5-4DF7-4E1E-AOB3-4F9EA74369AD RESOLUTION NO. 66-2022 AWARDING A CONSTRUCTION CONTRACT FOR THE PARK AND RIDE IMPROVEMENTS PROJECT, CIP NO. C-598 WHEREAS, the Danville Town Council has appropriated funding in the Capital Improvement Program for the Park and Ride Improvements Project, CIP No. C-598, in the 2020/21 Capital Improvement Program; and WHEREAS, the plans and specifications for the subject project have been reviewed and approved by the City Engineer; and WHEREAS, this project is categorically exempt from the requirements of the California Environmental Quality Act, Section 15301, Class 1; and WHEREAS, the City Clerk of the Town did, in open session on the 26th day of July, 2022, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, the lowest responsive bidder is Grade Tech, Inc. of San Ramon, California, and the City Engineer has recommended awarding a contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the Park and Ride Improvements Project, CIP No. C-598 to Grade Tech, Inc. ; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Grade Tech, Inc. for $404,290 and authorize use of a 20% construction contingency of $80,858 for a total construction budget of $485,148 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) ATTACHMENT C DocuSign Envelope ID: E89E61A5-4DF7-4E1E-AOB3-4F9EA74369AD APPROVED by the Danville Town Council at a regular meeting on August 16, 2022, by the following vote: AYES: Arnerich, Fong, Morgan, Stepper, Storer NOES: None ABSTAINED: None ABSENT: None APPROVED AS TO FORM: DDocuSignneed b//:� 40ADBF4BF CITY ATTORNEY DocuSig�: 7095EBBD2D04475_. MAYOR ATTEST: DocuSi ned by: 71735A3F04C942F... CITY CLERK PAGE 2 OF RESOLUTION NO. 66-2022