The URL can be used to link to this page

Home My WebLink About100323-06.7 ADMINISTRATIVE STAFF REPORT 6.7 TO: Mayor and Town Council October 3, 2023 SUBJECT: Resolution No. 72-2023, awarding a construction contract for the 2023/24 Pavement Slurry Seal Project, CIP No. C-610F BACKGROUND This is the first construction project of the 2023/24 fiscal year as part of the Pavement Management Program (CIP No. C-610F). The project will apply slurry seal surface treatment to various streets throughout the Town. Slurry seal is a cost-effective preventative maintenance technique designed to extend the life of existing pavements by filling surface cracks and voids, providing a weather-tight seal, and adding texture and uniform appearance to the street. A slurry seal will extend pavement life by approximately five to seven years. To determine those streets that will receive a slurry seal treatment, the Town, along with all Bay Area cities and counties, uses StreetSaver, a pavement management program developed by the Metropolitan Transportation Commission (MTC). The software relies on a classification system known as Pavement Condition Index (PCI), which ranges from 0 to 100. New streets start at 100 and decrease as they age. The Town’s Pavement Management Program seeks to sustain an average overall PCI of 70 or better for Town streets using funding allocated annually. Streets eligible for slurry seal treatment generally have PCIs in the range of 70 to 90. Although the bulk of the work involves slurry seal treatment, this project also includes dig-out repairs and crack sealing. Traffic striping and marking replacement will follow the resurfacing work. A complete list of streets is shown in Attachment C. DISCUSSION Six bids were received and opened on September 21, 2023. The lowest responsive bidder was American Pavement Systems, Inc. of Modesto, California at $1,192,399. Bid results are summarized in Attachment D. The work is scheduled to begin this fall and should be completed later this year, assuming the weather is favorable. This project is considered maintenance and repair work and is therefore categorically exempt from the requirements of the California Environmental Quality Act (CEQA) Award of Contract for 2023/24 2 October 3, 2023 Pavement Slurry Seal Project CIP No. C-610F according to Guidelines Section 15301 (Class 1). PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. A standard Town Capital Improvement sign will be placed at the various project sites. Adjacent property owners will be notified in advance of the construction schedule. FISCAL IMPACT The low bid amount is $1,192,399, plus a 15% contingency of $180,000, which results in a total construction budget of $1,372,399. Sufficient funds have been appropriated in the Capital Improvement Program (Pavement Management Program) to cover these costs. RECOMMENDATION Adopt Resolution No. 72-2023, awarding a construction contract for the 2023/24 Pavement Slurry Seal Project, CIP No. C-610F. Prepared by: Nader Salama, P.E. Senior Civil Engineer Reviewed by: Diane J. Friedmann Development Services Director Attachments: A - Resolution No. 72-2023 B - CIP Page No. C-610F C - Candidate Street List D – Bid Results Summary RESOLUTION NO. 72-2023 AWARDING A CONSTRUCTION CONTRACT FOR THE 2023/24 PAVEMENT SLURRY SEAL PROJECT, CIP NO. C-610F WHEREAS, the Danville Town Council has appropriated funding in the Capital Improvement Program for the Pavement Management Program, CIP No. C-610F in the 2023/24 Capital Improvement Program; and WHEREAS, the plans and specifications for the subject project have been reviewed and approved by the City Engineer; and WHEREAS, this project is categorically exempt from the requirements of the California Environmental Quality Act, Section 15301, Class 1; and WHEREAS, the City Clerk of this Town did, in open session on the 21st day of September, 2023, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, the lowest responsive bidder is American Pavement Systems, Inc. of Modesto, California, and the City Engineer has recommended awarding a contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the 2023/24 Pavement Slurry Seal Project, CIP No. C-610F to American Pavement Systems, Inc. of Modesto, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with American Pavement Systems, Inc. for $1,192,399 and authorize use of a 15% construction contingency of $180,000 for a total construction budget of $1,372,399 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) DocuSign Envelope ID: CF89DDC5-2573-40B5-A5A8-BCADC86870B7 ATTACHMENT A PAGE 2 OF RESOLUTION NO. 72-2023 APPROVED by the Danville Town Council at a regular meeting on October 3, 2023, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: CF89DDC5-2573-40B5-A5A8-BCADC86870B7 www.danville.ca.gov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rojects ATTACHMENT B No. Road Name Beging Location End Location 1 CONTADA CIR CAMINO TASSAJARA QUIVIRA CT 2 CONTADA CIR LOMITAS DR MIA CT 3 CONTADA CIR MIA CT YNEZ CIR (NORTH) 4 CONTADA CIR YNEZ CIR (NORTH)QUIVIRA CT 5 GIL BLAS RD RAMONA RD LOMITAS DR 6 LOMITAS RD RAMONA RD GIL BLAS RD 7 LOMITAS RD GIL BLAS RD CAMINO TASSAJARA 8 RAMONA RD CAMINO TASSAJARA GIL BLAS RD 9 RAMONA RD GIL BLAS RD LOMITAS DR 10 BALI CT CONTADA CIR END 11 CASITA CT CONTADA CIR END 12 LUZ CT CONTADA CIR END 13 QUIVIRA CT CONTADA CIR END 14 MIA CT CONTADA CIR END 15 PAGOSA CT CONTADA CIR END 16 SENCA CT CONTADA CIR END 17 YNEZ CIR END END 18 CONCHA CT CONTADA CIR END 19 ELATI CT CONTADA CIR END 20 PLATA CT CONTADA CIR END 21 OLD FARM RD MORNINGHOME RD FARMHILL CT 22 OLD FARM RD FARM HILL CT CONTADA CIR 23 OLD FARM CT OLD FARM RD END 24 SABINA CT CONTADA CIR END 25 DURHAM CT RICHARD LN END 26 GATETREE CT RICHARD LN END 27 GATETREE DR RICHARD LN CAMINO TASSAJARA 28 GIL BLAS RD LOMITAS DR MOLITAS DR 29 MOLITAS RD CAMINO TASSAJARA RICHARD LN 30 MOLITAS RD RICHARD LN END 31 RAMONA RD LOMITAS DR MOLITAS RD 32 RICHARD LN RICHARD CT MOLITAS DR 33 RICHARD LN MOLITAS RD GATETREE DR 34 JOAQUIN DR JOAQUIN CIR CAMINO RAMON 35 BARCELONA CT FRANCISCAN DR END 36 BARCELONA PL BARCELONA CT END 37 DOLCITA CT FRANCISCAN DR END 38 MADERA FRANCISCAN DR END 39 JUNEWOOD CT LARKWOOD CIR END 40 MARQUES CT LARKWOOD CIR END 41 MARQUES PL MARQUES CT END 42 MISSION DR MISSION PL GREENLAWN DR 43 MISSION PL CAMINO RAMON END 44 PADILLA CT JOAQUIN DR END 45 SERENE PL SERENE CT END 2022/23 Slurry Seal Project C-610D Street List Page 1 of 3ATTACHMENT C No. Road Name Beging Location End Location 2022/23 Slurry Seal Project C-610D Street List 46 WINTERWOOD CT LARKWOOD CIR END 47 CASTILLE CT FRANCISCAN DR END 48 DUBOST CT CAMINO RAMON TEE INTERSECTION 49 DUBOST CT SOUTH END NORTH END 50 FRANCISCAN CT FRANCISCAN DR END 51 CALISTOGA CT FRANCISCAN DR END 52 FRANCISCAN DR CAMINO RAMON (SOUTH) LA VELLE CT 53 LAVELLE CT FRANCISCAN DR END 54 VELASCO CT JOAQUIN DR END 55 LARKWOOD CIR JOAQUIN DR JOAQUIN DR 56 JOAQUIN CT JOAQUIN CIR END 57 GREENLAWN DR GREENBROOK DR MISSION DR 58 LA PERA CIR END END 59 LA PERA CT LA PERA CIR END 60 BLEMER CT BLEMER RD END 61 BLEMER PL BLEMER RD END 62 BLEMER RD 850' W/O GREEN VALLEY RD 1177' W/O GREEN VALLEY RD 63 BLEMER RD 1177' W/O GREEN VALLEY RD END 64 DONNA LN GREEN VALLEY RD END 65 LEONARD CT GREEN VALLEY RD END 66 LA JOLLA CT MATADERA WAY END 67 MATADERA WAY 871' W/O DIABLO RD MATADERO CIR 68 PESCADERO CT MATADERA WAY END 69 SAN GREGORIO CT MATADERA WAY END 70 SAN YSIDRO CT MATADERA WAY END 71 ACKERMAN DR DIABLO RD MATADERA CT 72 MATADERA CIR SOUTH END NORTH END 73 MATADERA CT ACKERMAN DR END 74 SAN REY PL MATADERA CT ACKERMAN DR 75 ACKERMAN DR MATADERA CT END 76 CASTANYA CT ACKERMAN DR WEST END 77 CASTANYA CT ACKERMAN DR EAST END 78 DOLPHIN CT ACKERMAN DR END 79 DOLPHIN DR FARRAGUT PL ACKERMAN DR 80 EL QUANITO C ACKERMAN DR END 81 EL QUANITO DR EL CERRO BLVD ACKERMAN DR 82 CELINE CT MORNINGHOME RD END 83 GINNEY CT MERRILEE PL END 84 GOLDEN HILLS CT MORNINGHOME RD END 85 HAVEN HILL CT MORNINGHOME RD END 86 LUREE CT MORNINGHOME RD END 87 MORNINGHOME RD GREENBROOK DR SYCAMORE VALLEY RD 88 RAVEN CT MORNINGHOME RD END 89 SCOTTS MILL RD MORNINGHOME RD GREENBROOK DR Page 2 of 3 No. Road Name Beging Location End Location 2022/23 Slurry Seal Project C-610D Street List 90 TYRREL CT VAILWOOD DR END 91 TYSON CT DUTCH MILL DR END 92 VAILWOOD CT VAILWOOD DR END 93 VAILWOOD DR DUTCH MILL DR END 94 LARKSTONE CT THORNHIL RD END 95 PARK HILL RD OLD ORCHARD RD MORNINGHOME RD (WEST) 96 THORNHILL RD OLD ORCHARD DR CONTADA CIR 97 THORNHILL CT OLD ORCHARD DR END 98 LASATA CT SHERBURNE HILLS RD END 99 SHERBURNE HILLS RD CAMINO TASSAJARA S/O CAMINO TASSAJARA/BEND IN D 100 SHERBURNE HILLS RD S/O CAMINO TASSAJARA/BEND IN RD LASATA CT 101 SHERBURNE HILLS RD LASATA CT END Page 3 of 3 BID RESULTS SUMMARY 2023/24 PAVEMENT SLURRY SEAL PROJECT CIP NO. C-610F September 21, 2023 Engineer’s Estimate $1,420,843 CONTRACTOR BID AMOUNT 1 American Pavement Systems Inc. $1,192,398.71 2 VSS International Inc. $1,378,873.00 3 Pavement Coatings Company $1,271,045.15 4 American Asphalt Repair and Resurfacing Company $1,207,774.72 5 S&H Construction Inc. $1,598,600.00 6 Graham Contractors Inc. $1,581,978.27 ATTACHMENT D