HomeMy WebLinkAbout100323-06.5ADMINISTRATIVE STAFF REPORT 6.S
TO: Mayor and Town Council
October 3, 2023
SUBJECT: Resolution No. 70-2023, approving a Notice of Completion for the Oak Hill
Park Playground Replacement Project, CIP No. B-544
BACKGROUND
The Town owns and maintains six playgrounds at its parks, and the play equipment
requires replacement approximately every 15 to 20 years, essentially establishing a
rotational replacement program. The next playground in the rotation scheduled for
replacement was at Oak Hill Park. The replacement project included new playground
equipment, layout, fibar, and safety surface.
DISCUSSION
The project is now complete and ready for acceptance by the Town. All work was performed
in accordance with the approved plans and specifications.
The original contract amount of $841,848. was increased by $141,814 as a result of four
Contract Change Orders. The change orders consisted of removing and disposing of the
existing wood border, supplying, and installing a new redwood border, playground
inspection services, and installing approximately 1,750 feet of Poured in Place safety surface.
The final contract amount of $983,065 (contract plus change orders) is within the authorized
construction budget for this project.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
None.
RECOMMENDATION
Adopt Resolution No. 70-2023, approving a Notice of Completion for the Oak Hill Park
Playground Replacement Project, CIP No. B-544.
Prepared by:
Guillermo G. Santolaya
Civil Engineering Associate
Reviewed by:
Diane J. Friedmann
Development Services Director
Attachments: A - Resolution No. 70-2023
B - Notice of Completion
C - Resolution No. 60-2022
Notice of Completion 2 October 3, 2023
Oak Hill Park Playground
Replacement Project, CIP No. B-544
DocuSign Envelope ID: DE578893-1135D-4844-13451-WEEKA9CCA
RESOLUTION NO. 70-2023
APPROVING A NOTICE OF COMPLETION FOR THE OAK HILL PARK
PLAYGROUND REPLACEMENT PROJECT, CIP NO. B-544
WHEREAS, on July 19, 2022, the Town of Danville awarded a construction contract to
Ross Recreation Equipment, Inc., for the Oak Hill Park Playground Replacement Project,
CIP No. B-544
WHEREAS, the City Engineer has determined that the work under this project has been
completed as of August 16, 2023, in accordance with the plans and specifications thereof;
and
WHEREAS, California Civil Code section 9204 specifies the requirements for recordation
of a Notice of Completion; and
WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice
of Completion is recorded the Town must release all undisputed retention payments to
the contractor; now, therefore, be it
RESOLVED, by the Danville Town Council that said work by and with Ross Recreation
Equipment, Inc, is hereby accepted as complete; and, be it further
RESOLVED, that the City Clerk is hereby authorized and directed to file with the
Country Recorder of the County of Contra Costa, a Notice of Completion for said project
within fifteen (15) days from the date hereof: and, be it further
RESOLVED, that undisputed retention payments be released in accordance with
Sections 8812 and 9356 of the California Civil Code.
APPROVED by the Danville Town Council at a regular meeting on October 3, 2023, by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
EDocuSigneed by:
p-D. Gt(/0.5
895C6C40ADBF4BF...
CITY ATTORNEY CITY CLERK
ATTACHMENT A
RECORDING REQUESTED BY:
WHEN RECORDED MAIL TO:
Town of Danville
City Clerk's Office
500 La Gonda Way
Danville, CA 94526
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN PURSUANT TO SECTION 9204 OF THE CALIFORNIA CIVIL
CODE:
That on the 19th day of July 2022, the Town of Danville ("Owner"), a public entity in the
State of California, did award a construction contract to "Contractor":
Owner:
Town of Danville
500 La Gonda Way
Danville, CA 94526
for certain public improvement work: to wit,
Contractor:
Ross Recreation Equipment Inc.
100 Brush Creek Road #206
Santa Rosa, CA 95404
Oak Hill Park Playground Replacement Project, CIP No. B-544
Located at: 3005 Stone Valley Rd, Danville, CA 94526
All work as described in the above named Contract between the above named Contractor
and the Town of Danville has been completed on August 16, 2023 in accordance with plans
and specifications. I verify, under penalty of perjury, that the foregoing is true and correct.
Signed
Steven D. Jones, City Engineer
RCE #69367
Town of Danville
Date
QROFESSI,
No.69367
CMI-
�OF CA1-QFC
ATTACHMENT B
DocuSign Envelope ID: C2F92059-8DCC-4402-9513-609ACD979061
RESOLUTION NO. 60-2022
AWARDING A CONSTRUCTION CONTRACT FOR THE OAK HILL PARK
PLAYGROUND REPLACEMENT PROJECT, CIP NO. B-544
WHEREAS, plans and specifications for the Playground Replacement Project at Oak Hill
Park, CIP No. B-544, have been reviewed and approved by the City Engineer; and
WHEREAS, Section 3-8.14 of the Danville Municipal Code authorizes the Town to
participate in voluntary cooperative purchasing agreements with the State of California
and other public agencies, following the procedures of any such cooperative purchasing
agreement; and
WHEREAS, National Purchasing Partners Government is a cooperative purchasing
agreement in which the Town may participate; and
WHEREAS, Ross Recreation Equipment, Inc. is a contractor participating in the National
Purchasing Partners Government program, offering the purchase and installation of
playgrounds; and
WHEREAS, the Town has determined that entering into a contract for the purchase and
installation of the playground at Oak Hill Park through the National Purchasing Partners
Government program offers the least expensive and most efficient means of completing
this project; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town award the construction
contract for the Playground Replacement Project at Oak Hill Park, CIP No. B-544 to Ross
Recreation Equipment, Inc. of Santa Rosa, California; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a written contract with Ross Recreation
Equipment, Inc. of Santa Rosa, California, for $820,000 and authorize use of a 25%
contingency of $205,000 for a total construction budget of $1,025,000 for work in
connection therewith, and the City Clerk is hereby directed to attest same and affix
thereto the official seal of the Town.
ATTACHMENT C
DocuSign Envelope ID: C2F92059-8DCC-4402-9513-609ACD979061
APPROVED by the Danville Town Council at a regular meeting on July 19, 2022, by the
following vote:
AYES: Arnerich, Fong, Morgan, Stepper, Storer
NOES: None
ABSTAINED: None
ABSENT: None
APPROVED AS TO FORM:
LDocuSi
gned by:
1?.EWM+&
CITY ATTORNEY
DocuSig�:
MAYOR
ATTEST:
DocuSi ned by:
71735A3FO4C942F
CITY CLERK
PAGE 2 OF RESOLUTION NO. 60-2022