The URL can be used to link to this page

Home My WebLink About100323-06.6ADMINISTRATIVE STAFF REPORT 6.6 TO: Mayor and Town Council October 3, 2023 SUBJECT: Resolution No. 71-2023, approving a Notice of Completion for the Synthetic Turf Replacement Project at Sycamore Valley Park, CIP No. B- 493 BACKGROUND The synthetic turf surface at Sycamore Valley Park, installed in 2012, has now reached the end of its useful life. This project has removed and replaced approximately 225,600 square feet of synthetic turf sports field. DISCUSSION The project is now complete and ready for acceptance by the Town. All work was performed in accordance with the approved plans and specifications. The original contract amount of $1,890,028 was increased by $44,250 as a result of two Contract Change Orders. The change orders consisted of the addition of temporary fencing and base repair. The final contract amount of $1,934,278 (contract plus change orders) is within the authorized construction budget for this project. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT None. RECOMMENDATION Adopt Resolution No. 71-2023, approving a Notice of Completion for the Synthetic Turf Replacement Project at Sycamore Valley Park, CIP No. B-493. Prepared by: Guillermo G. Santolaya Civil Engineering Associate Reviewed by: Diane J. Friedmann Development Services Director Attachments: A - Resolution No. 71-2023 B - Notice of Completion C - Resolution No. 102-2022 Notice of Completion 2 October 3, 2023 Synthetic Turf Replacement Sycamore Valley Park, CIP No. B-493 DocuSign Envelope ID: AB6C4E24-D33C-45A2-BB1 7-C66EAB1 CBF90 RESOLUTION NO. 71-2023 APPROVING A NOTICE OF COMPLETION FOR THE SYNTHETIC TURF REPLACEMENT PROJECT AT SYCAMORE VALLEY PARK, CIP NO. B-493 WHEREAS, on December 20, 2022, the Town of Danville awarded a construction contract to Shaw Sports Turf California Inc., for the Synthetic Turf Replacement Project at Sycamore Valley Park, CIP No. B-493; and WHEREAS, the City Engineer has determined that the work under this project has been completed as of July 31, 2023, in accordance with the plans and specifications thereof; and WHEREAS, California Civil Code section 9204 specifies the requirements for recordation of a Notice of Completion; and WHEREAS, not less than thirty days (30) nor more than forty-five (45) days after a Notice of Completion is recorded the Town must release all undisputed retention payments to the contractor; now, therefore, be it RESOLVED, by the Danville Town Council that said work by and with Shaw Sports Turf California Inc., is hereby accepted as complete; and, be it further RESOLVED, that the City Clerk is hereby authorized and directed to file with the Country Recorder of the County of Contra Costa, a Notice of Completion for said project within fifteen (15) days from the date hereof: and, be it further RESOLVED, that undisputed retention payments be released in accordance with Sections 8812 and 9356 of the California Civil Code. APPROVED by the Danville Town Council at a regular meeting on October 3, 2023, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: EDocuSigneed by: p-D. Gt(/ZIJ 895C6C40ADBF4BF... CITY ATTORNEY CITY CLERK ATTACHMENT A RECORDING REQUESTED BY: WHEN RECORDED MAIL TO: Town of Danville City Clerk's Office 500 La Gonda Way Danville, CA 94526 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN PURSUANT TO SECTION 9204 OF THE CALIFORNIA CIVIL CODE: That on the 20St day of December 2022, the Town of Danville ("Owner"), a public entity in the State of California, did award a construction contract to "Contractor": Owner: Town of Danville 500 La Gonda Way Danville, CA 94526 for certain public improvement work: to wit, Contractor: Shaw Sports Turf California Inc. 185 South Industrial Blvd. Calhoun, GA 30701 Synthetic Turf Replacement Project at Sycamore Valley Park, CIP No. B- 493 Located at: 2101 Holbrook Dr. Danville, CA 94526 All work as described in the above named Contract between the above named Contractor and the Town of Danville has been completed on July 31, 2023 in accordance with plans and specifications. I verify, under penalty of perjury, that the foregoing is true and correct. Signed Steven D. Jones, City Engineer RCE #69367 Town of Danville Date QROFESSI, No.69367 CMI- �OF CA1-QFC ATTACHMENT B DocuSign Envelope ID: 58536366-CFCO-4CDO-AF7C-DFC99CO53186 RESOLUTION NO. 102-2022 AWARDING A CONSTRUCTION CONTRACT FOR THE SYNTHETIC TURF REPLACEMENT PROJECT AT SYCAMORE VALLEY PARK, CIP NO. B-493 AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the synthetic turf sports fields at Sycamore Valley Park require replacement; and WHEREAS, the project has been found to be Categorically Exempt from the California Environmental Quality Act (CEQA) according to Guidelines Section 15301 (Class 1); and WHEREAS, Section 3-8.14 of the Danville Municipal Code authorizes the Town to participate in voluntary cooperative purchasing agreements with the State of California and other public agencies, following the procedures of any such cooperative purchasing agreement; and WHEREAS, the California Multiple Award Schedules ("CMAS") run by the State of California's Department of General Services is a cooperative purchasing agreement in which the Town may participate; and WHEREAS, Shaw Sports Turf California Inc. is a contractor participating in the CMAS program, offering the purchase and installation of artificial turf sports fields; and WHEREAS, the Town has determined that entering into a contract for the purchase and installation of artificial turf at Sycamore Valley Park through the CMAS program offers the least expensive and most efficient means of completing this project; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the Synthetic Turf Replacement at Sycamore Valley Park, CIP No. B-493 to Shaw Sports Turf California, Inc. of Calhoun, GA; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Shaw Sports Turf California, Inc. of Calhoun, GA, for $1,890,028 and authorize use of a contingency of $94,000 for a total construction budget of $1,984,028 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further ATTACHMENT C DocuSign Envelope ID: 58536366-CFCO-4CD0-AF7C-DFC99C053186 RESOLVED, that the Danville Town Council finds that the project is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1). APPROVED by the Danville Town Council at a regular meeting on December 20, 2022, by the following vote: AYES: Arnerich, Fong, Morgan, stepper, Storer NOES: None ABSTAINED: None ABSENT: None APPROVED AS TO FORM: ER DocuSignjDe�d by: D• EW44,g CITY ATTORNEY DocuSigned by: 2640D07461784DD... MAYOR ATTEST: -FDocuSi ned by: Z4Za5AaFO4CQ42F CITY CLERK PAGE 2 OF RESOLUTION NO. 102-2022