HomeMy WebLinkAbout091923-03.2
FINANCE COMMITTEE MEMORANDUM 3.2
TO: Mayor and Town Council September 19, 2023
SUBJECT: Authorize contract amendment and increase contract amount with
Debbie Wardrope for Recreation Services
BACKGROUND
The Town offers over 100 classes each quarter in various areas such as sports, cooking,
performing arts, visual arts, health and fitness, and personal development. The Town
contracts with multiple instructors to provide these classes for a fee paid by participants
that are split at a rate of 60% to the instructor and 40% to the Town. The Town's
purchasing policy states the Finance Committee shall be the awarding authority for all
contracts over $25,000.
The Town offers these classes quarterly and continuously evaluates the number of
classes offered to meet customer demand.
In the fiscal year 2022/23 the Town offered 41 art camps and classes with Debbie
Wardrope, in which 581 youth and adults participated.
At its July 19, 2022, the Finance Committee approved executing a contract with Debbie
Wardrope for the fiscal year 2022/2023 totaling $26,000.
DISCUSSION
At its July 18, 2023, the Finance Committee approved executing an amendment and
increase for the fiscal year 2022/2023 totaling $34,000. Based on current and forecasted
enrollment, it is anticipated that this instructor will need additional funds of $7,000.00 to
cover invoices for the end of fiscal year 2022/2023, bringing the total contract for the year
to $41,000.00.
Sufficient funds are budgeted and appropriated for this purpose. The revenue generated
by these programs’ offsets 100% of the direct expenditures.
Finance Committee 2 September 19, 2023
It is recommended that the Finance Committee authorize the amended and increased
contract for Debbie Wardrope not to exceed $41,000.00.
Prepared by:
Jessica Wallner
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director