HomeMy WebLinkAbout071823-03.4
FINANCE COMMITTEE MEMORANDUM 3.4
TO: Mayor and Town Council July 18, 2023
SUBJECT: Authorize Execution of Contract Services with First Student Inc. for
Transportation Services
BACKGROUND
The Town offers seven weeks of town camps each summer. Within these camps, we
offer 34 adventure field trips to different destinations throughout the Bay Area. Each
field trip requires a bus that transports the participants to and from these destinations.
In March 2023, a Request for Pricing to provide the Town with transportation services
was developed and made available through direct emailing and the Town’s website.
The scope of work includes providing safe, clean, and reliable transportation for a
minimum of 36 excursions and seating for up to 60 passengers for the Town’s summer
camps.
By March 30, 2023, the Town received a total of three proposals. Three companies
provided bids with pricing including Delta Charter, Santa Barbara Transportation Corp
and First Student Inc. First Student Inc. was the most qualified to provide the requested
services and was awarded the contract for one-year effective June 1, 2023, through May
31, 2024.
The Town's purchasing policy states the Finance Committee shall be the awarding
authority for all contracts over $25,000.
DISCUSSION
First Student Inc. has been providing transportation services to the Town for over 10
years. The annual cost for transportation is approximately $41,000. The Town has been
extremely satisfied with the quality and professionalism of First Student Inc.
Sufficient funds have been appropriated in the Town’s 2023-2024 Operating Budget to
cover the cost of transportation services for summer camps.
Finance Committee 2 July 18, 2023
It is recommended that the Finance Committee authorize the approval of the contract
for transportation services not to exceed $41,000 for the fiscal year 2023/24.
Prepared by:
Jessica Wallner
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director