HomeMy WebLinkAbout071823-03.3
FINANCE COMMITTEE MEMORANDUM 3.3
TO: Mayor and Town Council July 18, 2023
SUBJECT: Authorize Execution of Contracts with Ankit Arora Tennis, Zina Kassab,
Jeff Seaberg, Little Bluebirds Preschool, Debbie Wardrope, and Studio 8
for Recreation Services
BACKGROUND
The Town offers over 100 classes each quarter in a variety of areas such as sports,
cooking, performing arts, visual arts, health and fitness, and personal development. The
Town contracts with various instructors to provide these classes for a fee paid by
participants that is split at a rate of 60% to the instructor and 40% to the Town. The
Town's purchasing policy states the Finance Committee shall be the awarding authority
for all contacts over $25,000.
The Town offers these classes quarterly, and continuously evaluates the number of
classes offered to meet customer demand.
In the fiscal year 2022/23 the Town offered, through contracted instructors:
• 26 camps and classes with Ankit Arora Tennis, in which over 301 youth and teens
participated;
• 65 art camps and classes with Zina Kassab, in which 634 youth and adults
participated;
• 5 theatre camps with Jeff Seaberg, in which 88 youth participated;
• 25 camps and classes with Little Bluebirds Preschool, in which 33 youth and
adults participated;
• 41 art camps and classes with Debbie Wardrope, in which 581 youth and adults
participated;
• 37 camps and classes with Studio 8, in which over 167 youth and teens
participated
Finance Committee 2 July 18, 2023
DISCUSSION
Based on current and forecasted enrollment, it is anticipated that the contracts for these
instructors to meet customer demand will exceed $25,000 in fiscal year 2023/24.
Sufficient funds are budgeted and appropriated for this purpose. The revenue generated
by these programs offsets 100% of the direct expenditures.
It is recommended that the Finance Committee authorize the approval of contracts not
to exceed $49,500 for Ankit Arora Tennis, not to exceed $45,000 for Zina Kassab, not to
exceed $35,000 for Jeff Seaberg, not to exceed $30,000 for Little Bluebirds Preschool,
not to exceed $45,000 for Debbie Wardrope, and not to exceed $45,000 for Studio 8 for
fiscal year 2023/24.
Prepared by:
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director