HomeMy WebLinkAbout071823-03.2
FINANCE COMMITTEE MEMORANDUM 3.2
TO: Mayor and Town Council July 18, 2023
SUBJECT: Amend and Increase Contract with Debbie Wardrope for Recreation
Services
BACKGROUND
The Town offers over 100 classes each quarter in various areas such as sports, cooking,
performing arts, visual arts, health and fitness, and personal development. The Town
contracts with multiple instructors to provide these classes for a fee paid by participants
that are split at a rate of 60% to the instructor and 40% to the Town. The Town's
purchasing policy states the Finance Committee shall be the awarding authority for all
contracts over $25,000.
The Town offers these classes quarterly and continuously evaluates the number of
classes offered to meet customer demand.
In the fiscal year 2022/23 the Town offered 41 art camps and classes with Debbie
Wardrope, in which 581 youth and adults participated.
DISCUSSION
At its July 19, 2022, the Finance Committee approved executing a contract with Debbie
Wardrope for the fiscal year 2022/2023 totaling $26,000. Based on current and forecasted
enrollment, it is anticipated that this instructor will need additional funds to cover
invoices for the end of fiscal year 2022/2023.
Sufficient funds are budgeted and appropriated for this purpose. The revenue generated
by these programs offsets 100% of the direct expenditures.
Finance Committee 2 July 18, 2023
It is recommended that the Finance Committee authorize the amended and increased
contract for Debbie Wardrope not to exceed $34,000.
Prepared by:
Jessica Wallner
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director