HomeMy WebLinkAbout060623-06.5
ADMINISTRATIVE STAFF REPORT 6.5
TO: Mayor and Town Council June 6, 2023
SUBJECT: Resolution No. 43-2023, authorizing the Town Manager to amend a
contract with Casey Printing for Recreation Services for Fiscal Year
2022/23
BACKGROUND
The Recreation, Arts & Community Services Department publishes an activity guide on a
quarterly basis that is mailed to all Danville, Alamo and Blackhawk residents. At its July
19, 2022 meeting, the Finance Committee approved executing a contract with Casey
Printing for printing of the activity guide for fiscal year 2022/2023 in an amount not to
exceed $49,000.
DISCUSSION
The activity guide is typically 48 pages in length, with the exception of the Winter guide
(40 pages) and the Spring guide (includes an extra 16 pages for summer programs.) This
fiscal year, with the number of classes/camps returning to pre-pandemic levels and
adding senior programs into the guide, the number of pages has increased significantly,
with the Spring guide totaling 72 pages. This increase in pages requires a contract
amendment to cover the increased costs. It is recommended that the Town amend the
contract with Casey Printing to a not to exceed amount of $54,000 for Fiscal Year 2022/23.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Sufficient funds are budgeted and appropriated for this purpose in the Town’s 2022/23
Operating Budget.
Casey Printing Contract Amendment 2 June 6, 2023
RECOMMENDATION
Adopt Resolution No. 43-2023, authorizing the Town Manager to amend a contract with
Casey Printing for Recreation Services for Fiscal Year 2022/23.
Prepared by:
Recreation Superintendent
Reviewed by:
Henry Perezalonso
Recreation, Arts &
Community Services Director
Attachment: Resolution No. 43-2023