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TO: Mayor and Town Council May 2, 2023
SUBJECT: Resolution No. 33-2023, awarding a design contract for CIP B-628, Town
Green and Arts District
BACKGROUND
The 2017 Parks, Recreation & Arts Strategic Plan (Strategic Plan) included a number of
recommended implementation measures intended to carry out the Plan. One such
measure was the development of a Town Green and Arts District Master Plan (Master
Plan). Subsequently, the Town retained Callander Associates (Callander) to work with
Town staff and the Parks, Recreation and Arts Commission to prepare the Master Plan.
The Master Plan identified a comprehensive set of improvements, activities, and arts
programming strategies for the study area, generally encompassing the current Town
Green and Front Street environment from the Community Center north to the Village
Theatre. The Commission worked with the consultant on overall project goals, guided
by a desire to create designs, recommendations, and solutions unique to the Town of
Danville. In addition to seeking input and direction from the Commission, the consultant
conducted community outreach events and an online survey to seek community input.
The Commission reviewed drafts of the Master Plan at their August and September 2019
meetings. The Commission then recommended the Master Plan to the Town Council for
final approval. The Town Council approved the Master Plan at its November 19, 2019,
meeting.
DISCUSSION
The 2022/23 Capital Improvement Program includes Project No. B-628 – Town Green
and Arts District. The project includes funding for design and construction of the project.
The next step in the design phase will provide design concepts, strategies, and estimates.
The initial Master Plan development process was facilitated by Callander, who was
selected through a Request for Proposal/Qualifications review process. After evaluating
potential options to move forward with the project design and implementation process,
Callander has been selected to move forward with the next phase of this effort. This
recommendation is based upon the firm’s in-depth knowledge of the Town’s mission,
vision, and procedural policies as well as their familiarity with the community’s feedback
through the Town Green Master Plan process.
ADMINISTRATIVE STAFF REPORT 6.7
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Total design contract amount is $400,000. An additional 10% design contingency of
$40,000 will be reserved for a total design budget of $440,000. Sufficient funds to cover
the design contract and contingency have been appropriated and are available in CIP
Project No. B-628, Town Green and Arts District (Attachment B).
RECOMMENDATION
Adopt Resolution No. 33-2023, awarding a design contract for CIP No. B-628, Town
Green and Arts District.
Prepared and Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director
Attachments: A - Resolution No. 33-2023
B - CIP Page No. B-628
Town Green Master Plan, CIP No.-628 2 May 2, 2023
RESOLUTION NO. 33-2023
AWARDING A DESIGN CONTRACT FOR CIP NO. B-628, TOWN GREEN
AND ARTS DISTRICT
WHEREAS, the Danville Town Council adopted the Town Green and Arts District
Master Plan at its November 19, 2019, meeting; and
WHEREAS, the development of a design for the Town Green and Arts District identifies
a comprehensive set of improvements, activation, and arts programming strategies; and
WHEREAS, Callander Associates was determined to be the most qualified consultant for
expeditious project implementation; and
WHEREAS, sufficient funds have been budgeted in the Capital Improvement Program
for Project B-628, the Town Green and Arts District; now, therefore, be it
RESOLVED, that the Danville Town Council hereby authorize the Town Manager to
execute on behalf of the Town, the Professional Services Agreement with Callander
Associates with a not-to-exceed budget of $400,000; and that the Town Manager is
authorized to establish and utilize a 10% design contingency of $40,000 for a total design
contract budget of $440,000.
APPROVED by the Danville Town Council at a regular meeting on May 2, 2023, by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: F7E60E28-6804-400E-9F8E-C35AA8861EB3
Projects
TOWN GREEN AND ARTS DISTRICT
CIPNo: B-628 I STATUS: Adopted I GREEN PROJECT: No I PRIORITY: 2/3 I PROJECT MANAGER: HRP
This project has been modified from the previous year.
PROJECT DESCRIPTION AND LOCATION:
The Parks, Recreation and Arts Commission recommends this an a high priority parks project. This project is identified in the Parks, Recreation and Arts Strategic Plan as an important to the Parks, Recreation and Arts System. This project includes a comprehensive set of improvements, activities, and
arts program strategies to activate the Town Green and Arts District on Front Street. Project includes larger stage, seating options, musical garden, climbable art, creek walk enhancements, maker space, gateway monuments and Village Theatre enhancements.
2022/23: Phase 1 - Creek Walk, Musical Garden 2023/24: Phase 2 - Town Green Core, Gateway Monuments, Village Theatre planting 2024/25 Phase 3 - Amphitheater, Enhanced Crosswalk, Outdoor
reading area DESCRIPTION OF MODIFICATIONS:
Updated funding.
.PROJECT.COST.ESTIMATE ..................................................................... PRJtHED .QtL•• 5/24/2022 ••••••.•
Expenditure Category Prior Years 2022/23 2023/24 2024/25 2025/26 2026/27 Total
Design/Plan Review $100,000 $0 $0 $0 $0 $0 $100,000
Construction $1,059,143 $2,973,869 $0 $0 $0 $0 $4,033,012 Total Cost Estimate: $1,159,143 $2,973,869 $0 $0 $0 $0 $4,133,012
Total Expenditure: $0 Unexpended: $1,159,143 on 4-27-2022
.PllOIEC.l.AP..P.R.O.P.RIAilON..AND.f.U.NDlN.G.............................................................................................. Funding Source(s) Prior Years 2022/23 2023/24 2024/25 2025/26 2026/27 Total
ARPA $1,059,143 $973,869 $0 $0 $0 $0 $2,033,012
CIP Gen Purpose Rev $0 $2,000,000 $0 $0 $0 $0 $2,000,000
Park Facilities $100,000 $0 $0 $0 $0 $0 $100,000
Total Funding: $1,159,143 $2,973,869 $0 $0 $0 $0 $4,133,012
RATIONALE FOR PROPOSED PROJECT: E><PECTED IMPACT ON OPERATING BUDGET: Additional worker hours required to maintain per year: D
Additional Town direct operating costs per year: $0
CIP85 www.danvtlle.ca.gov