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HomeMy WebLinkAbout050223-08.1Town Council Report Presented May 2, 2023 MAINTENANCE SERVICES MAINTENANCE SERVICES OUR MISSION Maintenance Services ensures that Town -owned facilities—buildings, parks, roadsides, streets and street lights —are maintained in a manner that enhances the quality of life for Danville residents. The Town's Maintenance Services Department consists of five primary divisions: Buildings, Streets, Street Lights, Parks and Roadsides. These divisions work together to ensure that Danville continues to be a great place to live and visit. The Buildings Division maintains approximately 105,000 square feet of buildings, including the Town Offices, Town Service Center, Veterans Memorial Building, Village Theatre, Town Meeting Hall, Town Library, Community Center, Sycamore Day Care, Magee House, Swain House, Cottage at Hap Magee Ranch Park, and the Teen Centers at Los Cerros, Charlotte Wood and Diablo Vista schools. These buildings are maintained by three full-time staff members, who also respond to and complete several hundred service requests each year. Over 250 acres of parks, roadsides and medians throughout the Town are maintained by the Parks and Roadsides divisions. Staff continues to manage the UgMO system and a central irrigation system that are helping combat rising water costs and changing weather conditions while maintaining landscaping in the condition our residents have grown to love. Additionally, the Parks Division maintains 30 sports fields, two water features, seven playgrounds and a large and small dog park, helping to provide great recreational experiences for our residents and their pets. The Streets Division continues to do a phenomenal job of keeping our roadways safe. Street and curb markings are repainted as needed, traffic and street name signs are monitored daily, being repaired or replaced when necessary, potholes are filled, sidewalks are repaired and all efforts are made to keep Danville's streets as safe as possible. In addition to these duties, Maintenance Services maintains Town creeks and drainage systems while complying with permit requirements from the Department of Fish and Wildlife. While striving to exceed service level expectations in the areas described above, the Maintenance Services Department also facilitates special events, responds to traffic accidents, removes graffiti, completes extensive safety and specialization trainings, manages 23 Capital Improvement Projects, assists with the Town's Clean Water Program, coordinates volunteer projects with various organizations and works directly with all sports user groups in Town. 2 MAINTENANCE SERVICES MAINTENANCE SERVICES DEPARTMENT HIGHLIGHTS Maintenance staff completes extensive safety and specialization trainings each year. The Maintenance Services Department maintains 60 acres of arterial roadside and median landscaping. A variety of volunteer projects are coordinated each year, including park fence painting, refinishing benches and rose bush pruning. 3 MAINTENANCE SERVICES MAINTENANCE SERVICES DEPARTMENT HIGHLIGHTS Special events are a major part of the Danville community and the Maintenance Services Department helps facilitate them by posting signs, assisting with road closures, delivering equipment and cleaning up after the events. 30 sports fields are maintained by the Town, facilitating extensive use by sports groups and recreational users. The Town maintains and repairs 145 lineal miles of streets and roadways and 6.1 miles of roadside ditches. 4 MAINTENANCE SERVICES CAPITAL IMPROVEMENT PROJECTS Sycamore Valley Park Pond Improvements: Several significant improvements and repairs were completed, including the installation of a new motor, valve and circulation pump basket and plumbing. Tennis Court Lighting: Tennis court lights were replaced or repaired at Diablo Vista Park, as well as Monte Vista and San Ramon Valley High Schools. Canine Corral Dog Park Renovation: The annual renovation of the Canine Corral at Hap Magee Ranch Park was completed, with new sod put in the large dog park and a new table installed in the small dog park. The Canine Corral continues to be voted the best dog park in the East Bay. 5 MAINTENANCE SERVICES PARKS • Completed the conversion to breakaway base peg anchors on all baseball/softball fields • Completed lighting repairs at the Diablo Vista Park and San Ramon Valley High School tennis courts • Replaced the fountain in the Oak Hill Park pond • Installed a new table in the small dog park • Preparing to resurface the popular basketball courts at Sycamore Valley Park • Continued water conservation efforts, including converting underutilized grass areas at Sycamore Valley Park • Renovated baseball/softball fields multiple times following storm events By the Numbers (2022/23) • Performed irrigation system inspections and completed 281 repairs • Removed over 7,000 bags of garbage from park sites • Pruned 300 trees and shrubs • Completed 302 hardscape repairs • Provided more than 140,000 dog waste bags • Planted eight trees and shrubs • Treated park sites 12 times each for weeds and rodents • Maintained 30 sports fields 6 MAINTENANCE SERVICES ROADSIDES • Quickly completed an extensive water main line repair that impacted the Service Center and Sycamore Day School • Removed several large eucalyptus trees along Sycamore Valley Road that presented a safety concern • Completed the five-year pruning of the Old Oak Tree on Diablo Road • Performed pruning of a large oak tree in the Front Street mini -park • Continued optimizing use of UgMO underground irrigation sensor system at seven roadside locations • Responded to several downed trees during storm events By the Numbers (2022/23) • Performed irrigation system inspections and completed 162 repairs • Removed over 700 bags of garbage from roadsides • Pruned over 400 trees and shrubs • Completed 12 hardscape repairs • Provided more than 45,000 dog waste bags • Planted three trees and shrubs • Fertilized and aerated all roadside turf areas twice 7 MAINTENANCE SERVICES BUILDINGS By the Numbers (2022/23) • Maintain approximately 105,000 square feet of facilities • On pace for nearly 500 service requests this year • Maintain 16 facilities and bathroom buildings at five parks • 32 total safety inspections of buildings and facilities • Nearly 100 fire extinguishers inspected monthly • 16 building roofs cleared of leaves and debris • Replaced one HVAC unit on the roof of the Town Meeting Hall • Replaced the lighting control board for the Veterans Memorial Building after it was damaged by a power outage • Installed water bottle filling stations at the Town Offices, Service Center and Town Meeting Hall • Replaced the flooring in the Village Theatre after it was damaged by flooding • Continued to provide considerable support related to the Town Offices relocation • Replaced gutters and improved the drainage at the Sycamore Day School building 8 MAINTENANCE SERVICES STREETS & STREET LIGHTING • Completed a significant sidewalk safety project, replacing several sections along Tassajara Ranch Road that had become lifted around utility covers • Filled over 400 potholes throughout Town following several significant storm events • Replaced wiring that caused a street light outage along Sycamore Valley Road • Replaced and/or installed new signs and markings at the new Town Offices • Replaced two failed sections of sidewalk in the Downtown on San Ramon Valley Boulevard By the Numbers (2022/23) • Performed 30 sidewalk inspections and completed 112 repairs • Inspected over 710 drain inlets and cleaned as needed • Responded to 21 instances of illegal dumping • Nine Town -maintained, 81 PG&E - maintained and two County -maintained street lights were repaired • Filled 538 potholes • Responded to 269 Danville Connect requests • Installed or replaced 84 traffic signs 9 MAINTENANCE SERVICES MISCELLANEOUS • The Maintenance Department is on pace to receive approximately 1,450 requests through Danville Connect this fiscal year. Resident feedback continues to be very positive, with an 82% satisfaction rating. • Danville Connect feedback from resident: "Thank you for your superior customer service in responding to my request. Danville Connect is a great application that provides the Danville residents like myself the opportunity to communicate with local government." • Took advantage of Diablo Road being closed for the culvert replacement project by completing several projects: re -installed over 400 raised pavement markers, replaced approximately 20 feet of damaged guardrail, replaced all traffic signs in the closed section, cut back vegetation for road clearance, removed several truck loads of dirt from a roadside ditch to prevent mudslides in future storms and performed litter removal. • Infrastructure damaged by vehicular accidents was repaired, replaced or removed in a timely manner, including a light post in the Village Theatre parking lot. • Maintenance continues to administer the Work Alternative Program, which will soon restart following a break due to the pandemic. This program helps keep Danville's parks, roadsides and trails free of litter and debris. 10 MAINTENANCE SERVICES LOOKING AHEAD • The Oak Hill Park playground replacement project is well underway and is expected to be completed this summer. • The synthetic turf at Sycamore Valley Park is scheduled to be replaced starting on June 1. • Additional landscape replacement projects will continue to be completed, with a focus on replacing aging plant material and maximizing water efficiency. • While the considerable rains allowed us to save water and delay turning on irrigation systems, the Parks and Roadsides crews are performing inspections to prepare for warmer weather and effectively manage water resources and minimize waste. • The Town's Streambed Alteration Agreement, a permit from the Department of Fish and Wildlife that regulates creek maintenance activities, is set for renewal and efforts are ongoing to complete this process and ensure compliance with all regulations. • Successful collaboration with the Sports Alliance continues, including assisting the Danville Little League in their efforts to enhance their batting cage and training area at Osage Station Park. • Special events like the 4th of July Parade and Music in the Park are right around the corner and Maintenance will be hard at work planning for and facilitating these great happenings. 11 PARKS & FACILITIES Danville Library and Community Center 400 & 420 Front Street Town Meeting Hall 201 Front Street Village Theatre and Art Gallery 233 Front Street Veterans Memorial Building 400 Hartz Avenue Hap Magee Ranch Park 1025 La Gonda Way Sycamore Valley Park 2101 Holbrook Drive Diablo Vista Park 1000 Tassajara Ranch Drive Oak Hill Park Community Center All Wars' Memorial 3005 Stone Valley Road Osage Station Park 816 Brookside Drive Danville South Park 1885 Camino Ramon Front Street Park Front Street Baldwin School Park 751 Brookside Drive Green Valley School Park 1001 Diablo Road Greenbrook School Park 1475 Harlan Drive Montair School Park 300 Quinterra Lane Vista Grande School Park 677 Diablo Road Monte Vista Community Pool 3131 Stone Valley Road Los Cerros Community Gym 968 Blemer Road Diablo Vista Community Gym 4100 Camino Tassajara Town Offices 500 La Gonda Way Town Service Center 1000 Sherburne Hills Drive 12