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Home My WebLink About030723-06.7 ADMINISTRATIVE STAFF REPORT 6.7 TO: Mayor and Town Council March 7, 2023 SUBJECT: Resolution No. 21-2023, awarding a construction contract and transferring funds from CIP No. C-610 Pavement Management to CIP No. C-601 Camino Ramon Improvements BACKGROUND The Town’s Capital Improvement Program includes Camino Ramon Improvements, CIP No. C-601. This project is located on Camino Ramon from Kelley Lane to Fostoria Way and will provide roadway paving improvements, sidewalk at bus stop locations, pedestrian crossing improvements, high-visibility bike lane and crosswalk striping marking upgrades, and traffic signal video detection and pedestrian signal upgrades. This project is funded in part by the One Bay Area Grant II (OBAG II), a federal grant program administered by Caltrans. DISCUSSION Seven bids were received and opened on February 23, 2023. The lowest responsive bid was submitted by MCK Services of Martinez, California, with a bid of $2,012,133.50. Bid results are summarized in Attachment C. The Engineer’s estimate was $2,293,000. The work is scheduled to begin in spring 2023 and be completed later in summer 2023. This project is considered maintenance and repair work and is therefore Categorically Exempt from the requirements of the California Environmental Quality Act (CEQA) according to Guidelines Section 15301 (Class 1). PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. Before construction begins, residents and businesses within close proximity to the project will be notified by the contractor in writing. In addition, project identification signs will be posted together with changeable message boards. FISCAL IMPACT The low bid amount of $2,012,133.50, plus a 15% contingency amount of $305,000 yields Award of Construction Contract 2 March 7, 2023 Camino Ramon Improvements CIP No. C-601 a total construction budget of $2,317,133.50. A transfer from CIP No. C-610 Pavement Management in the amount of $520,000 is needed to fully fund the project. RECOMMENDATION Adopt Resolution No. 21-2023, awarding a construction contract and transferring funds from CIP No. C-610 Pavement Management to CIP No. C-601 Camino Ramon Improvements. Prepared by: Steven Jones, P.E. City Engineer Reviewed by: Tai J. Williams Assistant Town Manager Attachments: A – Resolution No. 21-2023 B – CIP Page No. C-601 & C-610 C – Bid Results Summary RESOLUTION NO. 21-2023 AWARDING A CONSTRUCTION CONTRACT AND TRANSFERRING FUNDS FROM CIP NO. C-610 PAVEMENT MANAGEMENT TO CIP NO. C-601 CAMINO RAMON IMPROVEMENTS WHEREAS, the Danville Town Council has previously approved funding in the Capital Improvement Program for Camino Ramon Improvements, CIP No. C-601; and WHEREAS, the funding includes a grant from the One Bay Area Grant II (OBAG II), a federal grant program administered by Caltrans; and WHEREAS, Caltrans, acting on behalf of the Town, has determined that the project is Categorically Exempt from requirements of the California Environmental Quality Act (CEQA); and WHEREAS, bids were solicited from contractors for the project; and WHEREAS, the City Clerk of this Town did, in open session on the 23rd day of February, 2023, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, of the 7 bids received, the lowest responsive bid was submitted by MCK Services of Martinez, California, and the City Engineer recommends awarding a construction contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that funds in the amount of $520,000 be transferred from Pavement Management (CIP No. C-610) to Camino Ramon Improvements (CIP C-601) to fund construction of the project; and, be it further RESOLVED, by the Danville Town Council, that the Town award a construction contract for Camino Ramon Improvements, CIP No. C-601, to MCK Services of Martinez, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with MCK Services of Martinez, California for $2,012,133.50 and authorize use of a 15% contingency not-to- exceed $305,000 for a total construction budget of $2,317,133.50 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to DocuSign Envelope ID: 5415EBA6-9D77-423E-ABF4-BAE3B92C9C72 ATTACHMENT A PAGE 2 OF RESOLUTION NO. 21-2023 journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) APPROVED by the Danville Town Council at a regular meeting on March 7, 2023, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: 5415EBA6-9D77-423E-ABF4-BAE3B92C9C72 www.danville.ca.gov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rojects ATTACHMENT B www.danville.ca.gov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rojects PROJECT: Camino Ramon Pavement Rehabilitation, C-601 BID OPENING: February 23, 2023 at 2:00 p.m. PST Please direct all questions regarding this bid opening to Steven Jones, City Engineer, (925) 314-3339 sjones@danville.ca.gov OFFICIAL BID RESULTS SUMMARY CONTRACTOR BID AMOUNT *MCK Services $2,012,133.50 DeSilva Gates Construction $2,171,171.00 Radius Earthwork $2,207,700.00 McGuire and Hester $2,248,448.00 QA Constructors $2,368,314.00 O’Grady Paving $2,514,952.00 Granite Rock Company $3,231,686.50 *Lowest Responsive Bid ATTACHMENT C