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Home My WebLink About072821 Senior Advisory Meeting Outline Chair Senior Advisory Commission Special Meeting Outline TELECONFERENCE Wednesday July 28, 2021 4:00 p.m. BEFORE BROADCAST GM: 3:00 RESEND EMAIL INVITE TO PANELISTS GM: BEFORE BROADCAST 1. 3:30 p.m. start webinar. 2. PREPARE online speaker timer 3. TEST share screen for speaker timer 4. DISABLE CHAT 5. TEST audio and video function for all panelists and presenters. 6. RENAME: name and title where necessary 7. REMIND to use virtual background, silence cell, home and office phones. 8. REMIND to mute and unmute as needed 3:55 p.m. GM: BROADCAST ZOOM – Hello, on behalf of the Danville’s Senior Advisory Commission, welcome and thank you for joining us. The Commission meeting will begin shortly. 4:00 p.m. GM: It is now 4:00 and we will begin the meeting. Chair Moody will you please call the meeting to order. AGENDA 1. CALL TO ORDER SENIOR ADVISORY COMMISSION SPECIAL MEETING OUTLINE July 28, 2021 2 Chair: Gavel – I would like to call the meeting to order. Welcome to the Danville’s Senior Advisory Commission meeting of July 28, 2021. I am Chair Sandra Moody. Will Gail Massagli please call roll. 1.1 ROLL CALL GM: Commissioners, when your name is called, please respond by saying “here.” Commissioner Donnelly Commissioner Foster Commissioner Freshman Vice Chair Hendra Chair Moody GM: All are present, or it is noted that Commissioner______ is excused/absent from the meeting. Chair Moody…. Chair: Gail Massagli will now read the announcements. 1.2 ANNOUNCEMENTS GM: For those of you joining us today, my name is Gail Massagli and I am the Administrative Assistant for the Town of Danville’s Recreation, Arts and Community Services Department. We are also joined by Henry Perezalonso, Director of Recreation, Arts and Community Services and Leah Martinez, Program Supervisor of Adults and Seniors. This meeting is being held by teleconference only on the video-conferencing platform ZOOM. A recording of this meeting will be made available on the Town website following the meeting. To provide live comments during the meeting, please use the “Raise Your Hand” feature in zoom. When the announcement is made to open the agenda item to public comment, raise your hand. When your name is announced, your audio will be enabled. You are asked to state your name for the record and limit your comments to 3 minutes. SENIOR ADVISORY COMMISSION SPECIAL MEETING OUTLINE July 28, 2021 3 1.3 INTRODUCE NEW COMMISSIONERS – Commissioner Roxanne Foster Chair: Announce new commissioners and offer a moment to introduce herself 2. CHANGES TO THE ORDER OF THE AGENDA Chair: Announce Item 2 and ask if there are any changes to the Agenda. 3. FOR THE GOOD OF THE TOWN Chair: The next item on the agenda is For the Good of the Town. This is an opportunity for members of the public to address the Commission on a topic that is NOT listed on the agenda. However, we cannot discuss or take action on topics raised under For the Good of The Town but may choose to refer the item to staff for follow up. I will now open the item to public comment. If there is anyone who would like to comment on For the Good of the Town, please use the Raise Hand feature. Your name will be announced and your audio enabled. Please limit your comments to three minutes. IF THERE ARE HANDS RAISED: GM: We do have live public comments For the Good of the Town. I am going to share my screen and display the speaker timer. You will be given 3 minutes to make your comment. At the 2 minute 30 second mark, a warning beep will sound, signaling you to wrap up your comment. GM: Reset Timer for next speaker GM: The next speaker for the good of the Town, a request was submitted in advance of the meeting for time in excess of the 3-munute allotment. GM: That is all the public comments we have For the Good of the Town. GM: When all of the speakers are complete, STOP SCREENSHARE. Chair: Announce that Public Comments are now closed and bring it back to the commission for comments IF THERE ARE NO PUBLIC COMMENTS: SENIOR ADVISORY COMMISSION SPECIAL MEETING OUTLINE July 28, 2021 4 GM: There are no hands raised at this time Chair: I will now close the public comments for the Good of the Town. 4. ITEMS FOR CONSIDERATION/ACTION Chair: Announce Item 4.1. 4.1 Consider approval of the Summary of Actions from the January 27, 2021 Special meeting of the Senior Advisory Commission Chair: Is there a motion to approve item 4.1? COMMISSIONER: Makes a motion to approve. Chair: There is a Motion by Commissioner________________ Chair: May I have a Second? COMMISSIONER: A second is made. Chair: There is a Second by Commissioner_______________. GM: Take a roll call vote GM: The Summary of Actions for January 27, 2021 Senior Advisory Commission meeting is approved______ unanimously or by a vote of (5-0?) Chair: Announce Item 4.2 and direct the meeting to Leah Martinez. 4.2 Selection of the Senior Advisory Commission Chair LM: Report Chair: Are there any nominations for the Commission Chair? Commissioners make nominations SENIOR ADVISORY COMMISSION SPECIAL MEETING OUTLINE July 28, 2021 5 Chair: Is there a motion to approve item 4.2? COMMISSIONER: Makes a motion to approve. Chair: There is a Motion by Commissioner________________ Chair: May I have a Second? COMMISSIONER: A second is made. Chair: There is a Second by Commissioner_______________. GM: Take a roll call vote GM: Item 4.2 is approved ________ unanimously or by a vote of (5-0?) Chair: Announce Item 4.3 and direct the meeting to Leah Martinez. 4.3 Selection of the Senior Advisory Commission Vice Chair LM: Report Chair: Are there any nominations for the Commission Vice Chair? Commissioners make nominations Chair: Is there a motion to approve 4.3? COMMISSIONER: Makes a motion to approve. Chair: There is a Motion by Commissioner________________ Chair: May I have a Second? COMMISSIONER: A second is made. SENIOR ADVISORY COMMISSION SPECIAL MEETING OUTLINE July 28, 2021 6 Chair: There is a Second by Commissioner_______________. GM: Take a roll call vote GM: Item 4.3 is approved ________ unanimously or by a vote of (5-0?) Chair: Announce Item 4.4 and direct the meeting to Leah Martinez. 4.4 Consider the approval of Senior Advisory Commission meeting dates for 2022 LM: Report Chair: Is there a motion to approve item 4.4? COMMISSIONER: Makes a motion to approve. Chair: There is a Motion by Commissioner________________ Chair: May I have a Second? COMMISSIONER: A second is made. Chair: There is a Second by Commissioner_______________. GM: Take a roll call vote GM: Item 4.4 is approved ________ unanimously or by a vote of (5-0?) Chair: Announce Item 4.5 and direct the meeting to Leah Martinez. 4.5 Designation of Sub-Committee and Liaison Assignments LM: Report Chair: Open discussion for Commissioners SENIOR ADVISORY COMMISSION SPECIAL MEETING OUTLINE July 28, 2021 7 Chair: Announce Item 4.5 and direct meeting to Leah Martinez 5. REPORTS AND PRESENTATIONS 5.1 Town and Senior Center Updates LM: Report Chair: Announce 5.2 and direct meeting to Leah Martinez 5.2 Activity Report Chair: Announce 5.3 and call on each Commissioner for report 5.3 Commissioners’ Reports and Comments Commissioners: Reports 6. ADJOURNMENT Chair: Gavel. Thank you everyone for joining us this evening. The Senior Advisory Commission meeting is now adjourned. End Meeting