HomeMy WebLinkAbout111522-06.7 ADMINISTRATIVE STAFF REPORT 6.7
TO: Mayor and Town Council November 15, 2022
SUBJECT: Resolution No. 96-2022, awarding a professional services agreement for the
Downtown Improvements Project, CIP No. A-362
BACKGROUND
At its September 6, 2022, meeting, the Danville Town Council adopted the updated Danville
Downtown Master Plan (DMP). This DMP builds upon 30 years of careful planning and
infrastructure investments with an updated set of implementation projects to accommodate
changing community needs brought about by the global COVID-19 pandemic. The DMP
reimagines how downtown spaces can be enhanced to provide greater connection,
interaction, and engagement within the historic “Old Town” core through nine ‘Primary
Implementation Projects’ and eight ‘Secondary Implementation Projects.’
Implementation of long-range multi-phase plans can typically require a decade or longer as
funding becomes available. Fortunately, the Town is a recipient of Local Fiscal Recovery
Funds received through the American Rescue Plan Act (ARPA). This enabled the Town
Council to allocate ARPA, along with other funds, to initiate two primary
implementation projects (collectively referred to as the “Catalyst Project), “as part of
the 2022/23 Capital Improvement Program (CIP No. A-362).
The Catalyst Project includes “The Theatre Plaza” and “Raised Intersections, Street Furnishings,
and Specialty Art Lighting” (Attachment B). The Town Council is seeking to expedite
completion of the Catalyst Project, especially in light of timing requirements attached to the
expenditure of ARPA funds.
DISCUSSION
The DMP Update planning process was facilitated by SWA Group (SWA), which was
selected through a Request for Proposal/Qualifications review process. After evaluating
potential options to move forward with, the project design and implementation process,
SWA has been selected to move forward with this effort. This recommendation is based
upon the firm’s in-depth knowledge of the Town’s mission, vision and procedural policies
as well as their familiarity with the community’s feedback through the DMP planning
process.
Downtown Improvement Project 2 November 15, 2022
(CIP A-362) Award of Contract
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The amount of the design contract is $580,000. An additional $15% design contingency in
the amount of $87,000 will be reserved for a total design contract budget of $667,000.
Sufficient funds to cover the design contract and contingency are contained in the
Downtown Improvements Project, CIP No. A-362.
RECOMMENDATION
Adopt Resolution No. 96-2022, awarding a professional services agreement for the
Downtown Improvements Project, CIP No. A-362.
Prepared by:
Tai J. Williams
Assistant Town Manager
Reviewed by:
Joseph A. Calabrigo
Town Manager
Attachments: A - Resolution No. 96-2022
B – Catalyst Project
RESOLUTION NO. 96-2022
AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE
DOWNTOWN IMPROVEMENTS PROJECT, CIP NO. A-362
WHEREAS, the Danville Town Council adopted the updated Danville Downtown
Master Plan (DMP) at its September 6, 2022, meeting; and
WHEREAS, the Town Council allocated American Rescue Plan Act (ARPA) funding to
advance two primary implementation projects from the DMP, collectively referred to as
the “Catalyst Project” which is comprised of “The Theatre Plaza” and “Raised
Intersections, Street Furnishings, and Specialty Art Lighting”; and
WHEREAS, the Town Council directed the expeditious implementation of the Catalyst
Project, given the strict federal timing associated with the use of ARPA funding; and
WHEREAS, SWA Group was determined to be the most qualified consultant for
expeditious project implementation; and
WHEREAS, sufficient funds have been appropriated in the Capital Improvement
Program for CIP A-362; now, therefore, be it
RESOLVED, that the Danville Town Council hereby authorize the Town Manager to
execute on behalf of the Town, the Professional Services Agreement with SWA Group
with a not-to-exceed budget of $580,000; and that the Town Manager is authorized to
establish and utilize a $15% design contingency of $87,000 for a total design contract
budget of $667,000.
APPROVED by the Danville Town Council at a regular meeting on November 15, 2022,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: A8E282FD-866E-4505-B6DF-A312790B41A5
ATTACHMENT A
Adopted Danville Downtown Master Plan
Town Council Meeting, 9/6/22
North
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Enhanced intersections with bulb-outs
for safety, additional public space,
and specialty lighting. Two of five
intersections would be raised.
Theatre Plaza
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Diablo Rd
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Phase I Catalyst Projects: Intersection Improvements & Specialty Lighting and Theatre Plaza
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Conceptual Design Only
*Conceptual Design Only, Additional Property Owner Feedback will occur before Final Project Design
ATTACHMENT B