HomeMy WebLinkAbout110122-06.3
ADMINISTRATIVE STAFF REPORT 6.3
TO: Mayor and Town Council November 1, 2022
SUBJECT: Resolution No. 91-2022, amending the construction contract and
authorizing the Town Manager to execute contracts for Phase II and Site
Improvements for the Town Office Relocation Project, CIP No. B-626
BACKGROUND
The Town is in the process of completing tenant and site improvements to the building
located at 500 La Gonda Way (CIP Project B-626, the Town Office Relocation Project).
Work is being completed in two phases. Phase I includes constructing 18,878 square feet
of tenant improvements to house the Danville Police Department, along with related
parking and landscape site improvements. Phase II includes constructing 22,120 square
feet of tenant improvements to the ground floor of the office building that will house all
other Town departments currently located at 510 La Gonda Way.
The Town has previously awarded several contracts required to complete project
construction. As the project nears completion, further Town Council authorization is
required to complete all Phase I and Phase II work. Sufficient funds are available in CIP
Project B-626 to complete the required additional work.
DISCUSSION
On November 17, 2020, the Town Council adopted Resolution No. 77-2020, awarding a
Phase I construction contract to D.L. Falk Construction, Inc. for an amount not to exceed
$7,108,800. On February 1, 2022, the Town Council adopted Resolution No. 6-2022
amending the contract with D.L. Falk to include Phase II improvements and parking lot
construction for the Police Department. The contract amendment increased the contract
amount with D.L. Falk by $1,886,002, to a total of $8,994,802.
With Phase I tenant improvements for the Police Department now completed, focus has
shifted to completing tenant improvements required for Phase II of the project and
remaining site work.
In order to complete the project, additional Town Council authorization is sought for the
following:
• Amending the construction contract with D.L. Falk to cover change order and
additional Phases I and II work, and project closeout. This will increase the contract
amount for D.L. Falk from $8,994,802 to $10,222,712.
D.L Falk Contract Amendment 2 November 1, 2022
for CIP No. B-626
• Authorizing the Town Manager to execute contracts required to complete additional
Phase II and site work including: re-carpeting and re-painting the Town Office
space; installing site and building signage; re-paving the upper parking lot;
providing emergency power; and relocating to the 500 La Gonda location.
The total design and construction budget for the project is $14,691,691. Current
contracted and actual expenses total $12,925,874, leaving a balance of $1,765,817. The
following table describes additional expenses required to complete the work on Phases I
and II, and the move into the new building.
Remaining Balance
$1,765,817
D.L. Falk Contract Amendment
$1,227,910
Phase II - re-carpet & re-paint
$182,000
Phase II - emergency power backup
$80,000
Building Signage
$77,500
Re-surface/re-stripe main parking lot
$178,407
Move
$20,000
$1,765,817
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
All funds required for the afore-mentioned contracts and expenses have been previously
appropriated as part of CIP Project B-626 - Town Office Relocation Project.
RECOMMENDATION
Adopt Resolution No. 91-2022, amending the construction contract and authorizing the
Town Manager to execute contracts for Phase II and Site Improvements for the Town
Office Relocation Project, CIP No. B-626.
Prepared by:
Joseph A. Calabrigo
Town Manager
Attachment: Resolution No. 91-2022
RESOLUTION NO. 91-2022
AMENDING THE CONSTRUCTION CONTRACT AND
AUTHORIZING THE TOWN MANAGER TO EXECUTE CONTRACTS
FOR PHASE II AND SITE IMPROVEMENTS FOR THE
TOWN OFFICE RELOCATION PROJECT, CIP NO. B-626
WHEREAS, the Danville Town Council previously appropriated funding in the Capital
Improvement Program for the Town Office Relocation Project, CIP No. B-626, and
WHEREAS, the Town Council previously adopted Resolution No. 77-2020 and
Resolution No. 6-2022 awarding a construction contract for Phases I and II of the Town
Office Relocation Project to D.L. Falk Construction, Inc; and
WHEREAS, change order and additional work for Phases I and II, and project closeout
costs, have exceeded the previously approved total contract budget for D.L. Falk; and
WHEREAS, the construction contract with D.L. Falk Construction, Inc. needs to be
amended to increase the total authorized construction budget by $1,227,910 resulting in
an amended total construction contract not to exceed $10,222,712; and
WHEREAS, additional Phase II and site work beyond the scope of services provided by
D.L. Falk are necessary to complete the project, including: $182,000 to re-carpet and re-
paint the Town Offices, $80,000 to provide emergency back-up power to the Town Office
data center; $77,500 to install building and site signage; $178,407 to re-pave and re-stripe
the Town Office parking lot and $20,000 to relocate from 510 La Gonda Way to 500 La
Gonda Way; and
WHEREAS, sufficient funds have previously been appropriated by the Town Council in
Town Office Relocation Project, CIP No. B-626 to fund the contract amendment and
additional work required; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town Manager is hereby authorized
to execute, on behalf of the Town, a contract amendment not to exceed $1,227,910 with
D.L. Falk Construction, Inc. and additional contracts required to complete all other Phase
I and Phase II work.
PAGE 2 OF RESOLUTION NO. 91-2022
APPROVED by the Danville Town Council at a regular meeting on November 1, 2022,
by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY CITY CLERK