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Home My WebLink About101822-05.7 ADMINISTRATIVE STAFF REPORT 5.7 TO: Mayor and Town Council October 18, 2022 SUBJECT: Resolution No. 90-2022, awarding a professional services agreement for the Diablo Vista Park Play Area Renovation and Multi-Sport Skate Park, CIP No. B-560 and B-616 BACKGROUND The Town’s Capital Improvement Program (CIP) includes projects to renovate the Play Area and develop a Multi-Sport Skate Park at Diablo Vista Park. This project will combine the components of CIP Projects B-560 and B-616 . The smaller and the larger children’s play areas have been previously renovated since the inception of the park and the play areas have reached the end of their useful life and need renovation and/or replacement. The existing children’s play area will be re-designed with a unique theme that will promote child development while integrating features for children with disabilities. The second component of this project includes developing a Multi-Sport Skate Park adjacent to the existing children’s play area. The Multi-Sport Skate Park was a recommendation derived from the Danville Parks, Recreation & Arts Strategic Plan Update, and subsequent Skate Park Feasibility Study conducted in 2018. In October 2019, the Town Council accepted the Feasibility Study and identified Diablo Vista as the preferred location for the multi-sport skate park. The Play Area and Multi-Sport Skate Park will be designed together to create a unique space, providing a harmonious design that is both safe and fun for all range of users. DISCUSSION In August 2022, a Request for Proposal (RFP) for the project was posted on the Town’s website. In response, three (3) proposals were received from local consulting firms. The Town carefully reviewed and ranked the three submitted proposals. O’Dell Engineering of Pleasanton, CA received the highest ranking and was found to be the most qualified consultant for the project. Diablo Vista Play Area & Multi-Skate Park 2 October 18, 2022 (CIP No. B-560 & B-616) PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. FISCAL IMPACT The amount for the design contract is $274,563. An additional 15% design contingency in the amount of $41,185 will be reserved for a total design budget of $315,748. Sufficient funds to cover the design contract and contingency are contained in the Diablo Vista Park Play Area Renovation and Multi-Sport Skate Park, CIP No. B-560 and B-616 (Attachment B). RECOMMENDATION Adopt Resolution No. 90-2022, awarding a professional services agreement for the Diablo Vista Park Play Area Renovation and Multi-Sport Skate Park, CIP No. B-560 and B-616. Prepared by: Bob Russell Landscape Architect Reviewed by: Tai J. Williams Assistant Town Manager Attachments: A - Resolution No. 90-2022 B - CIP Pages No. B-560 and B-616 RESOLUTION NO. 90-2022 AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR THE DIABLO VISTA PARK PLAY AREA RENOVATION AND MULTI-SPORT SKATE PARK, CIP NO. B-560 AND B-616 WHEREAS, the Danville Town Council previously appropriated funding for the awarding of a professional services agreement for the Diablo Vista Park Play Area Renovation and Multi-Sport Skate Park, CIP No. B-560 and B-616, in the adopted 2019/20 Capital Improvement Program; and WHEREAS, the Town circulated a Request for Proposal (RFP) to select the most qualified and experienced consultant firm to provide design services for the play area and multi- sport skate park; and WHEREAS, the Town issued the RFP on August 15, 2022, and received three (3) proposals by September 20, 2022, that were evaluated and scored; and WHEREAS, O’Dell Engineering of Pleasanton, CA was determined to be the most qualified consultant; and, WHEREAS, sufficient funds have been appropriated in the Capital Improvement Program for CIP No. B-560 and B-616 Diablo Vista Park Play Area Renovation and Multi- Sport Skate Park; now, therefore, be it RESOLVED, by the Danville Town Council that the Town Manager be and hereby is authorized to execute on behalf of the Town, the Professional Services Agreement with O’ Dell Engineering of Pleasanton, CA with a not-to-exceed budget of $274,563, and that the Town Manager be authorized to establish and utilize a 15% design contingency of $41,185 for a total design budget of $315,748 for any additional work that may be subsequently approved by contract amendment. APPROVED by the Danville Town Council at a regular meeting on October 18, 2022, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: 62F0F327-CC61-4B9D-83F7-8DC7F96514C7 ATTACHMENT A www.danville.ca.gov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rojects ATTACHMENT B www.danville.ca.gov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rojects