HomeMy WebLinkAbout090622-06.05 ADMINISTRATIVE STAFF REPORT 6.5
TO: Mayor and Town Council September 6, 2022
SUBJECT: Resolution No. 74-2022, authorizing the Town Manager to execute a
professional services agreement with Interwest Consulting Group for
building plan review and staff augmentation services through FY 2024/25
BACKGROUND
The Building Services Division in Development Services is responsible for ensuring public
safety by providing responsive and timely permitting, plan review, inspection, and code
enforcement services. These services are provided through an effective combination of in-
house Town staff and various consultants to ensure that all building construction meets
minimum safety requirements and is fully compliant with applicable codes and standards.
In addition, consultant assistance may be used to augment building staff during peak
workflow periods or in the event of illness, training and for vacation relief.
DISCUSSION
The Building Services Division maintains contractual agreements with multiple building
services consultants. These agreements are reviewed and updated periodically. The Town
is currently seeking to execute a new contract with Interwest Consulting Group. The new
contract would cover three years with an option to renew for up to two (2) successive one-
year terms.
The new contract includes performance requirements stipulating turn-around times for
initial plan reviews (not exceeding 10 business days), and subsequent reviews (not
exceeding five business days). Plan review fees collected to perform building plan review
services would be allocated 65-percent to the consultant (for Life Safety, Electrical,
Mechanical, Plumbing, Title 24 and structural review) with the balance to the Town. This
fee revenue arrangement is consistent with the rates for other firms utilized by the Town.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
No impact to the General Fund. The annual expenditure for Interwest Consulting Group
Authorizing Professional Services Agreement 2 September 6, 2022
with Interwest Consulting Group
would be entirely offset by permit revenues. Sufficient permit revenues to cover the cost of
the contract are budgeted and appropriated through the Town’s operating budget.
RECOMMENDATION
Adopt Resolution No. 74-2022, authorizing the Town Manager to execute a professional
services agreement with Interwest Consulting Group for building plan review and staff
augmentation services through FY 2024/25.
Prepared by:
Stacey Gill
Chief Building Official
Reviewed by:
Diane J. Friedmann
Deputy Town Manager
Attachment: Resolution No. 74-2022
RESOLUTION NO. 74-2022
AUTHORIZING THE TOWN MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP FOR
BUILDING PLAN REVIEW AND STAFF AUGMENTATION
SERVICES THROUGH FY 2024/25
WHEREAS, the Town of Danville is required to review all building plans and documents
for compliance with applicable state and local building codes; and
WHEREAS, the Town of Danville utilizes consultant firms to provide building staff
augmentation ranging from plan review to inspection services due to the volume and
complexity of projects, in addition to providing staff augmentation in the event of illness,
training and for vacation relief; and
WHEREAS, staff recommends authorization of a new contract with Interwest Consulting
Group through FY 2024/25 with an option to extend for not more than two successive
one-year terms; now, therefore be it
RESOLVED, that the Danville Town Council hereby authorizes the Town Manager to
execute a professional services agreement with Interwest Consulting Group to provide
building plan review and staff augmentation services.
APPROVED by the Danville Town Council at a regular meeting on September 6, 2022 by
the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
________________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
__________________________ ________________________________
CITY ATTORNEY CITY CLERK
DocuSign Envelope ID: 16394C68-6674-41A2-B3E5-24CD8997E4DF
ATTACHMENT A