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Home My WebLink About090622-06.04 ADMINISTRATIVE STAFF REPORT 6.4 TO: Mayor and Town Council September 6, 2022 SUBJECT: Resolution No. 73-2022, appropriating funds for the Oak Hill Park Playground Replacement Project, CIP No. B-544 BACKGROUND The Town’s Capital Improvement Program (CIP) includes Oak Hill Park Capital Maintenance, CIP No. B-544. In addition to ongoing maintenance of the park, the project includes playground replacement design and construction. DISCUSSION On July 19, 2022, the Town Council adopted Resolution No. 60-2022, awarding a construction contract to Ross Recreation Equipment, Inc. for the Oak Hill Park Playground Replacement Project, CIP No. B-544. The amount awarded for the construction contract is $820,000 with an additional 25% contingency in the amount of $205,000 resulting in a total construction budget of $1,025,000. CIP B-544 currently has an unexpended balance of approximately $700,000 available for the project. Staff recommends appropriating an additional $325,000 from the Park Dedication Impact Fund to fully fund the project. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. A standard Town Capital Improvement sign will be placed at the project site. FISCAL IMPACT A construction budget of $1,025,000 was previously authorized by Resolution No. 60- 2022. An appropriation of $325,000 from the Park Dedication Impact Fund is required to fully fund the project. Oak Hill Park Playground 2 September 6, 2022 RECOMMENDATION Adopt Resolution No. 73-2022 appropriating funds for the Oak Hill Park Playground Replacement Project, CIP No. B-544. Prepared and Reviewed by: Dave Casteel Maintenance Services Director Attachments: A –Resolution No. 73-2022 B - Resolution No. 60-2022 C - CIP Page No. B-544 RESOLUTION NO. 73-2022 APPROPRIATING FUNDS FOR THE OAK HILL PARK PLAYGROUND REPLACEMENT PROJECT, CIP NO. B-544 WHEREAS, the Danville Town Council has approved and appropriated funding for CIP No. B-544 Oak Hill Park Capital Maintenance in the 2022/23 Capital Improvement Program; and WHEREAS, the Danville Town Council adopted Resolution No. 60-2022, awarding a construction contract to Ross Recreation Equipment, Inc. for the Oak Hill Park Playground Replacement Project; and WHEREAS, a total construction budget of $1,025,000 is required to complete the project; and WHEREAS, an unexpended amount of $700,000 in funds previously appropriated by the Town Council is available to partially fund the construction contract; and WHEREAS, an appropriation of $325,000 from the Park Dedication Impact Fund to CIP No. B-544 is required to fully fund the project; now, therefore, be it RESOLVED, by the Danville Town Council, that $325,000 from the Park Dedication Impact Fund be appropriated in fiscal year 2022/23 for CIP No. B -544 to fully fund the project. APPROVED by the Danville Town Council at a regular meeting on September 6, 2022, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: FD6F369B-3432-4C18-9EF9-C9010B0DBF01 RESOLUTION NO. 60-2022 AWARDING A CONSTRUCTION CONTRACT FOR THE OAK HILL PARK PLAYGROUND REPLACEMENT PROJECT, CIP NO. B-544 WHEREAS, plans and specifications for the Playground Replacement Project at Oak Hill Park, CIP No. B-544, have been reviewed and approved by the City Engineer; and WHEREAS, Section 3-8.14 of the Danville Municipal Code authorizes the Town to participate in voluntary cooperative purchasing agreements with the State of California and other public agencies, following the procedures of any such cooperative purchasing agreement; and WHEREAS, National Purchasing Partners Government is a cooperative purchasing agreement in which the Town may participate; and WHEREAS, Ross Recreation Equipment, Inc. is a contractor participating in the National Purchasing Partners Government program, offering the purchase and installation of playgrounds; and WHEREAS, the Town has determined that entering into a contract for the purchase and installation of the playground at Oak Hill Park through the National Purchasing Partners Government program offers the least expensive and most efficient means of completing this project; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the Playground Replacement Project at Oak Hill Park, CIP No. B-544 to Ross Recreation Equipment, Inc. of Santa Rosa, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Ross Recreation Equipment, Inc. of Santa Rosa, California, for $820,000 and authorize use of a 25% contingency of $205,000 for a total construction budget of $1,025,000 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town. DocuSign Envelope ID: C2F92059-8DCC-4402-9513-609ACD979061 PAGE 2 OF RESOLUTION NO. 60-2022 APPROVED by the Danville Town Council at a regular meeting on July 19, 2022, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: C2F92059-8DCC-4402-9513-609ACD979061 None None Arnerich, Fong, Morgan, Stepper, Storer None www.danville.ca.govCIP72 2$.+,//3$5.&$3,7$/0$,17(1$1&( 352-(&7'(6&5,37,21$1'/2&$7,21 '(6&5,37,212)02',),&$7,216 8SGDWHGGHVFULSWLRQDQGDGGHGIXQGLQJIRU 5$7,21$/()25352326('352-(&7 2QJRLQJSUHYHQWDWLYHPDLQWHQDQFHDQGWLPHO\UHVSRQVHWRVSHFLILF UHSDLUVDQGUHQRYDWLRQQHHGVDVWKH\RFFXU (;3(&7(',03$&72123(5$7,1*%8'*(7$GGLWLRQDOZRUNHUKRXUVUHTXLUHGWRPDLQWDLQSHU\HDU $GGLWLRQDO7RZQGLUHFWRSHUDWLQJFRVWVSHU\HDU 352-(&7&267(67,0$7( 7KLVSURMHFWKDVEHHQPRGLILHGIURPWKHSUHYLRXV\HDU 352-(&7$335235,$7,21$1')81',1* 7KLVLVDQRQJRLQJSURMHFWWRDGGUHVVPDMRUUHSDLUDQGSUHYHQWDWLYH PDLQWHQDQFHIRUWKHSUHVHUYDWLRQRI2DN+LOO3DUNDPHQLWLHV (OLPLQDWHFRORUHGFRQFUHWHGHFRUDWLRQDWIURQWSRUFKDUHDDQG UHSODFHZLWKQHZFRQFUHWH 3DWKZD\UHSDLUV 7UHHPDLQWHQDQFH 3OD\JURXQGDQGZDWHUIHDWXUHPDLQWHQDQFH 3RQGDQGSRQGUHODWHGUHSDLUV %DUEHTXHDQGKDUGVFDSHUHSDLUVDQGUHSODFHPHQW 3DWKZD\OLJKWLQJUHSDLUVDQGUHSODFHPHQW 7HQQLVFRXUWUHSDLUVDQGUHVXUIDFLQJ 3OD\JURXQGUHSODFHPHQWGHVLJQDQGFRQVWUXFWLRQ )XWXUH3URMHFWV5HSDLUUHSODFHDXGLRYLVXDOHTXLSPHQW3RQGUHSDLUV 9LWDFRXUVHH[HUFLVHHTXLSPHQWUHSODFHPHQWSRQGEDQNDQGRYHUIORZ VWUHDPUHSDLUV 35,17('21 &,31R!67$786(M"NMRSQTBSHNM 35,25,7<.MFNHMF 352-(&70$1$*(5)3*5((1352-(&78DR 3ULRU<HDUV 7RWDO([SHQGLWXUH&DWHJRU\ 'HVLJQ3ODQ5HYLHZ &RQVWUXFWLRQ ,QVSHFWLRQ $GPLQ 7RWDO&RVW(VWLPDWH 7RWDO([SHQGLWXUH8QH[SHQGHGRQ 3ULRU<HDUV 7RWDO)XQGLQJ6RXUFHV &LYLF)DFLOLWLHV)XQG 3(* 3DUN)DFLOLWLHV 7RWDO)XQGLQJ Projects ATTACHMENT C