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Home My WebLink About081622-09.06 ADMINISTRATIVE STAFF REPORT 9.6 TO: Mayor and Town Council August 16, 2022 SUBJECT: Resolution No. 66-2022, awarding a construction contract for the Park and Ride Improvements Project, CIP No. C-598 BACKGROUND The Park and Ride Improvements Project (the project) CIP No. C-598 will construct a stormwater treatment facility (bioretention basin) that treats stormwater flow from the Park and Ride parking lot. The project also includes construction of a pedestrian connection from the Iron Horse Regional Trail to the north side of the Park and Ride parking lot. The bioretention basin will contain landscaping features adapted to provide on-site treatment of stormwater runoff from the existing parking lot. Bioretention basins enhance stormwater quality through absorption, filtration, evapotranspiration, nutrient uptake in plants and enhance infiltration and groundwater recharge in compliance with the Contra Costa Clean Water Program (CCCWP), Municipal Regional Permit C.3 requirements. DISCUSSION Seven bids were received and opened on July 26, 2022. The lowest responsive bidder was Grade Tech, Inc. of San Ramon, California at $404,290. Bid results are summarized in Attachment C. The work is scheduled to begin in September 2022 and should be completed before end of year, assuming the weather is favorable. This project is considered minor alterations work and is therefore categorically exempt from the requirements of the California Environmental Quality Act (CEQA), according to Guidelines Section 15301. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. A standard Town Capital Improvement sign will be placed at the project site. Adjacent property owners will be notified in advance of the construction schedule. Award of Contract for Park and Ride Improvements Project, CIP No. C-598 2 August 16, 2022 FISCAL IMPACT The low bid amount of $404,290, plus a 20% contingency of $80,858, results in a total construction budget of $485,148. Sufficient funds have been appropriated in the Capital Improvement Program to cover these costs. RECOMMENDATION Adopt Resolution No. 66-2022, awarding a construction contract for the Park and Ride Improvements Project, CIP No. C-598. Prepared by: Nader Salama, P.E. Senior Civil Engineer Reviewed by: Diane J. Friedmann Deputy Town Manager Attachments: A - Resolution No. 66-2022 B - CIP Page No. C-598 C – Bid Results Summary RESOLUTION NO. 66-2022 AWARDING A CONSTRUCTION CONTRACT FOR THE PARK AND RIDE IMPROVEMENTS PROJECT, CIP NO. C-598 WHEREAS, the Danville Town Council has appropriated funding in the Capital Improvement Program for the Park and Ride Improvements Project, CIP No. C-598, in the 2020/21 Capital Improvement Program; and WHEREAS, the plans and specifications for the subject project have been reviewed and approved by the City Engineer; and WHEREAS, this project is categorically exempt from the requirements of the California Environmental Quality Act, Section 15301, Class 1; and WHEREAS, the City Clerk of the Town did, in open session on the 26th day of July, 2022, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, the lowest responsive bidder is Grade Tech, Inc. of San Ramon, California, and the City Engineer has recommended awarding a contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that the Town award the construction contract for the Park and Ride Improvements Project, CIP No. C-598 to Grade Tech, Inc. ; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Grade Tech, Inc. for $404,290 and authorize use of a 20% construction contingency of $80,858 for a total construction budget of $485,148 for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) DocuSign Envelope ID: E89E61A5-4DF7-4E1E-A0B3-4F9EA74369AD ATTACHMENT A PAGE 2 OF RESOLUTION NO. 66-2022 APPROVED by the Danville Town Council at a regular meeting on August 16, 2022, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: E89E61A5-4DF7-4E1E-A0B3-4F9EA74369AD www.danville.ca.gov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rojects ATTACHMENT B BID RESULTS SUMMARY PARK AND RIDE IMPROVEMENTS PROJECT, CIP NO. C-598 July 26, 2022 Engineer’s Estimate $310,000 CONTRACTOR BID AMOUNT 1 Grade Tech $404,290.00 2 Jim Freethy Excavating $423,400.00 3 Ella $460,400.00 4 Redwood Engineering Construction $482,600.00 5 Bay Construction Company $ 559,550.00 6 Suarez and Munoz Construction $613,223.00 7 NBC Construction and Engineering $737,037.00 ATTACHMENT C