HomeMy WebLinkAbout071922-03.4M
ypdg FINANCE COMMITTEE MEMORANDUM 3.4
TO: Mayor and Town Council
July 19, 2022
SUBJECT: Authorize Execution of Contracts with Hurd and Associates and Dakota
Press for design and production of the Live Locally Newsletter
BACKGROUND
Since 2016 the Town has produced a Live Locally quarterly printed newsletter
("newsletter') as a means of reaching out to the community. The newsletter, which
focuses on programs, projects and events and features vibrant photos, informative
articles and graphics, is delivered to approximately 19,000 Danville households.
DISCUSSION
The Town has maintained a contract with Hurd and Associates for design and layout
services and with Dakota Press for printing and dissemination of Live Locally Quarterly
Newsletter and has been extremely satisfied with the professional and quality services of
both firms.
The Finance Committee authorized a contract with Dakota Press on August 17, 2021, for
$32,691 and with Hurd & Associates for $22,000.
The contract price for Hurd & Associates for design and layout services for FY 2022/23
has increased by $1,200, from the previous year to $23,200.
The Finance Committee also authorized an increase of contract for Dakota Press' printing
services from $32,691 to $34,691 on April 19, 2022, because of a spike in the cost of paper
and the cost of printing the newsletter on recycled stock beginning Spring 2022. The
contract price for Dakota Press' printing services for FY 2022/23 has increased by $5,045
from $34,691 to $39,736 because of the continuing cost of recycled paper.
Sufficient funds are budgeted and appropriated in the FY 2022/23 Administrative
Services Community Outreach budget to cover the cost of printing and disseminating the
newsletter.
It is recommended that the Finance Committee approve a one-year contract not to exceed
$39,736 with Dakota Press for printing and mailing services and $23,200 with Hurd &
Associates for design and layout services.
Prepared by:
Rob Ewing
City Attorney