HomeMy WebLinkAbout071922-03.2
FINANCE COMMITTEE MEMORANDUM 3.2
TO: Mayor and Town Council July 19, 2022
SUBJECT: Authorize Execution of Contracts with Ankit Arora Tennis, Zina Kassab,
Jeff Seaburg, Little Bluebirds Preschool, and Debbie Wardrope, for
Recreation Services
BACKGROUND
The Town offers over 100 classes each quarter in a variety of areas such as sports,
cooking, performing arts, visual arts, health and fitness, and personal development. The
Town contracts with various instructors to provide these classes for a fee paid by
participants that is split at a rate of 60% to the instructor and 40% to the Town. The
Town's purchasing policy states the Finance Committee shall be the awarding authority
for all contacts over $25,000.
The Town offers these classes quarterly, and continuously evaluates the number of
classes offered to meet customer demand.
In the fiscal year 2021/22 the Town offered, through contracted instructors:
• 18 camps and classes with Ankit Arora Tennis, in which over 209 youth and teens
participated;
• 53 art camps and classes with Zina Kassab, in which 600 youth and adults
participated;
• 1 theatre camps with Jeff Seaburg, in which 32 youth participated;
• 38 camps and classes with Little Bluebirds Preschool, in which 160 youth and
adults participated;
• 43 art camps and classes with Debbie Wardrope, in which 745 youth and adults
participated
DISCUSSION
Finance Committee 2 July 19, 2022
Based on current and forecasted enrollment, it is anticipated that the contracts for these
instructors to meet customer demand will exceed $25,000 in fiscal year 2022/23.
Sufficient funds are budgeted and appropriated for this purpose. The revenue generated
by these programs offsets 100% of the direct expenditures.
It is recommended that the Finance Committee authorize the approval of contracts not
to exceed $40,000 for Ankit Arora Tennis, not to exceed $37,000 for Zina Kassab, not to
exceed $35,000 for Jeff Seaburg, not to exceed $34,000 for Little Bluebirds Preschool, and
not to exceed $26,000 for Debbie Wardrope, for fiscal year 2022/23.
Prepared and Reviewed by:
Henry Perezalonso
Recreation, Arts & Community Services Director