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HomeMy WebLinkAbout051122 This is intended as a summary of actions only. Persons interested in greater detail may view the meeting video at danville.ca.gov/129/Meetings-Agendas-Minutes. Danville Parks, Recreation and Arts Commission - Special Meeting Summary of Actions May 11, 2022 1. CALL TO ORDER The special meeting of the Danville Parks, Recreation and Arts Commission was called to order by Chair Diamond at 6:30 p.m. The meeting was conducted by teleconference only. 1.1 Roll Call Administrative Assistant Gail Massagli conducted the roll call for attendance: Present: Randall Diamond, Chair Adam Falcon, Vice Chair Alesia Strauch, Commissioner Kevin Donovan, Commissioner Sabrina Brandeis, Youth Representative Jane Joyce, Commissioner Jenna Mesic, Commissioner Charles Neary, Commissioner Excused: Jenna Mesic, Commissioner 1.2 Announcements Gail Massagli, Administrative Assistant, provided information regarding the format of the meeting and instructions for public comment. 2. CHANGES TO THE ORDER OF THE AGENDA Joint Special Meeting Summary of Actions May 11, 2022 2 There were no changes to the Order of the Agenda. 3. “FOR THE GOOD OF THE TOWN” There were no public comments. 4. ITEMS FOR CONSIDERATION/ACTION 4.1 Approval of the Summary of Actions from the March 16, 2022, Parks, Recreation and Arts Commission Special Meeting MOTION BY VICE-CHAIR FALCON, SECOND BY COMMISSIONER NEARY, TO APPROVE THE SUMMARY OF ACTIONS OF THE MARCH 16, 2022, PARKS, RECREATION, AND ARTS COMMISSION SPECIAL MEETING MOTION CARRIED 7-0-0-1; COMMISSIONER MESIC EXCUSED 4.2 Review Concepts for the Oak Hill Park Playground Project and Provide Staff with a Recommendation for Action Maintenance Services Director Dave Casteel provided an overall review of the updated project and reviewed the scope of work the Commission discussed from the March 16, 2022, meeting. Chair Diamond opened Item 4.2 to public comment. Jim Donnelly, stated Danville recently adopted an age-friendly road map and if considering age-friendly, he supports the pour in place over the engineered wood fiber and would like the Commission to consider this when making their decision. He stated if the Commission chose the engineered wood fiber, grandparents and seniors, would not be able to participate with their kids. Chair Diamond closed Item 4.2 to public comments. MOTION BY CHAIR DIAMOND, SECOND BY COMMISSIONER JOYCE, TO RECOMMEND TO TOWN COUNCIL FOR THE OAK HILL PARK PLAYGROUND EQUIPMENT PROJECT: OPTION B WITH POUR IN PLACE WITH VARIED LOOK AT Joint Special Meeting Summary of Actions May 11, 2022 3 SHADE STRUCTURES TO PROVIDE THE MOST SHADE AND SEATING FOR PLAY EQUIPMENT. IF NOT APPROVED BY TOWN COUNCIL, THE PREFERENCE WOULD BE IN THE FOLLOWING ORDER: 1. OPTION B WITH POUR IN PLACE AND SHADE STRUCTURES - $1,340,000 2. OPTION B WITH POUR IN PLACE - $1,200,000 3. OPTION B WITH ENGINEERED WOOD FIBER AND SHADE STRUCTURES - $960,000 4. OPTION B WITH ENGINEERED WOOD FIBER - $820,000 MOTION CARRIED 5-0-2-1; VICE CHAIR FALCON AND COMMISSIONER STRAUCH ABSTAINED, COMMISSIONER MESIC EXCUSED 5. REPORTS AND PRESENTATIONS 5.1 Parks, Recreation and Arts Strategic Plan Ideas and Priority List Discussion – Budget Director Henry Perezalonso reported the Town Council Budget Study sessions started May 10, 2022 and will continue for the next few weeks. The Town’s budget document can be accessed as an attachment on the Danville Town Council May 10, 2022, Agenda. Mr. Perezalonso reported the Budget subcommittee met and the objective will be to deploy and identify funded projects that are priorities. The subcommittee will continue to review the budget and the annual reviews. As the subcommittees meet and focus on projects, additional subcommittees will be included, and projects will be brought back to the Commission as bigger topics for discussion. Mr. Perezalonso requested the Commission review the Recreations, Arts and Community Services Budget Operating Expenses and CIP Projects discussed and proposed to the Town Council. 5.2 Recreation, Arts, and Community Services Director’s Report Director Henry Perezalonso announced the Recreation, Arts and Community Services Department has hired Kylie Crandall, Sports and Fitness Coordinator. Joint Special Meeting Summary of Actions May 11, 2022 4 5.3 Commissioner’s Reports and Comments Commissioner Neary provided a summary of the Arts Advisory Board’s “Picture This” temporary public art exhibit partnering with the Tri-Valley. A Call for Artists will begin May 12, 2022. Commissioner Joyce shared pictures of Laguna Niguel’s arts, amphitheater, and shade structures in their recreation parks as beautiful examples for the Commission to view. Commissioner Donovan attended Danville’s Senior 10th Year Anniversary party in April and shared how successful the event was. He also attended the Eggstravaganza event in April on Danville’s Town Green and complimented the Town staff running the events and the Danville Youth Council volunteering. Commissioner Strauch reported the Art Gallery’s Women Who Dare Opening Reception was a huge success and well attended. She recommended the Commission consider the addition of another off-leash dog park in Danville due to increasing demand. Commissioner Brandeis volunteered for the Eggstravaganza event and shared its success. She provided Danville Youth Council (DYC) updates from the Spring Earth Day event, a mental health-focused event called Relax and Reset, and the last DYC meeting welcoming six new members. Vice Chair Falcon recommended the Commission review the two Budget documents, stating it is beneficial in providing foundational knowledge. Chair Diamond shared he appreciated the respectful dialogue in tonight’s discussion on behalf of serving the community. 6. ADJOURNMENT Joint Special Meeting Summary of Actions May 11, 2022 5 The special meeting of the Danville Parks, Recreation and Arts Commission was adjourned at 8:49 p.m. ___________________________________ Henry Perezalonso, Director Recreation, Arts and Community Services ____________________________________ Gail Massagli, Administrative Assistant Recreation, Arts and Community Services