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HomeMy WebLinkAbout051722-07.1Town Council Report Presented May 17, 2022 MAINTENANCE SERVICES MAINTENANCE SERVICES OUR MISSION Maintenance Services ensures that Town -owned facilities—buildings, parks, roadsides, streets and street lights —are maintained in a manner that enhances the quality of life for Danville residents. The Town's Maintenance Services Department consists of five primary divisions: Buildings, Streets, Street Lights, Parks and Roadsides. These divisions work together to ensure that Danville continues to be a great place to live and visit. The Buildings Division maintains approximately 105,000 square feet of buildings, including the Town Offices, Town Service Center, Veterans Memorial Building, Village Theatre, Town Meeting Hall, Town Library, Community Center, Sycamore Day Care, Magee House, Swain House, Cottage at Hap Magee Ranch Park, and the Teen Centers at Los Cerros, Charlotte Wood and Diablo Vista schools. These buildings are maintained by three full-time staff members, who also respond to and complete several hundred service requests each year. Over 250 acres of parks, roadsides and medians throughout the Town are maintained by the Parks and Roadsides divisions. Staff continues to manage the UgMO system and a central irrigation system that are helping combat rising water costs and changing weather conditions while maintaining landscaping in the condition our residents have grown to love. Additionally, the Parks Division maintains 30 sports fields, two water features, seven playgrounds and a large and small dog park, helping to provide great recreational experiences for our residents and their pets. The Streets Division continues to do a phenomenal job of keeping our roadways safe. Street and curb markings are repainted as needed, traffic and street name signs are monitored daily, being repaired or replaced when necessary, potholes are filled, sidewalks are repaired and all efforts are made to keep Danville's streets as safe as possible. In addition to these duties, Maintenance Services maintains Town creeks and drainage systems while complying with permit requirements from the Department of Fish and Wildlife. While striving to exceed service level expectations in the areas described above, the Maintenance Services Department also facilitates special events, responds to traffic accidents, removes graffiti, completes extensive safety and specialization trainings, manages 23 Capital Improvement Projects, assists with the Town's Clean Water Program, coordinates volunteer projects with various organizations and works directly with all sports user groups in Town. 2 MAINTENANCE SERVICES MAINTENANCE SERVICES DEPARTMENT HIGHLIGHTS Maintenance staff completes extensive safety and specialization trainings each year. The Maintenance Services Department maintains 60 acres of arterial roadside and median landscaping. A variety of volunteer projects are coordinated each year, including park fence painting, refinishing benches and rose bush pruning. 3 MAINTENANCE SERVICES MAINTENANCE SERVICES DEPARTMENT HIGHLIGHTS Special events are a major part of the Danville community and the Maintenance Services Department helps facilitate them by posting signs, assisting with road closures, delivering equipment and cleaning up after the events. 30 sports fields are maintained by the Town, facilitating extensive use by sports groups and recreational users. The Town maintains and repairs 145 lineal miles of streets and roadways and 6.1 miles of roadside ditches. 4 MAINTENANCE SERVICES CAPITAL IMPROVEMENT PROJECTS Diablo Vista Park Sports Field Lighting: A new sports field lighting system was installed at the Diablo Vista Park 60' diamond with funding from the Sports Alliance. The new lights will add approximately 750 hours of playability on the field each year. Landscape Replacement Projects: Removal of underutilized grass areas and replacement of aging plant material continues, including at Osage Station and Sycamore Valley Parks, as well as Diablo Road. Canine Corral Dog Park Renovation: The annual renovation of the Canine Corral at Hap Magee Ranch Park was completed, with new sod put in the large dog park and two new benches installed in the small dog park. The Canine Corral continues to be voted the best dog park in the East Bay. 5 MAINTENANCE SERVICES PARKS • Completed re -build of the gazebo at Hap Magee Ranch Park, including all new posts and railing, new paint, and roof repairs • Installed a barrier net between the pickleball and tennis courts at Osage Station Park • Installed two new benches in the small dog park • Replaced ten sports field light bulbs at Sycamore Valley Park • Pruned the five large eucalyptus trees at Hap Magee Ranch Park and removed one that was in poor health, replaced by a sycamore tree • Completed ballfield fencing and safety netting repairs By the Numbers (2021/22) • Performed irrigation system inspections and completed 152 repairs • Removed over 9,800 bags of garbage from park sites • Pruned over 3,500 trees and shrubs • Completed 280 hardscape repairs • Provided more than 140,000 dog waste bags • Planted 46 trees and shrubs • Treated park sites 12 times each for weeds and rodents • Maintained 30 sports fields 6 MAINTENANCE SERVICES ROADSIDES • Assumed responsibility of the Camino Ramon and San Ramon Valley Blvd. landscaping improvements from the auxiliary lane project • Pruned over 250 crape myrtle trees Town - wide • Replaced four underperforming sycamore trees with five redwood trees along Crow Canyon Road • Continued optimizing use of UgMO underground irrigation sensor system at seven roadside locations • Replaced two benches at the Front Street Mini Park after they were destroyed by vandalism By the Numbers (2021/22) • Performed irrigation system inspections and completed 114 repairs • Removed over 2,800 bags of garbage from roadsides • Pruned over 756 trees and shrubs • Completed 24 hardscape repairs • Provided more than 45,000 dog waste bags • Planted 61 trees and shrubs • Fertilized and aerated all roadside turf areas twice 7 MAINTENANCE SERVICES BUILDINGS By the Numbers (2021/22) • Maintain approximately 105,000 square feet of facilities • On pace for nearly 350 service requests this year • Maintain 16 facilities and bathroom buildings at five parks • 32 total safety inspections of buildings and facilities • Nearly 100 fire extinguishers inspected monthly • 16 building roofs cleared of leaves and debris • Replaced an HVAC compressor at the Veterans Memorial Building and performed extensive troubleshooting to identify and repair a freon leak • Preparing to replace one HVAC unit at the Town Meeting Hall • Replaced an HVAC unit at the Magee house • Replaced the anti -slip coating on the ramp to the Los Cerros Teen Center • Replaced the water heater at the Oak Hill Park Community Center • Cleared a clogged sewer line for the Caboose and Railroad Museum 8 MAINTENANCE SERVICES STREETS & STREET LIGHTING By the Numbers (2021/22) • Performed 20 sidewalk inspections and completed 154 repairs • Inspected over 675 drain inlets and cleaned as needed • Responded to 17 instances of illegal dumping • 48 Town -maintained, 80 PG&E -maintained and two County -maintained street lights were repaired • Filled 72 potholes • Responded to 224 Danville Connect requests • Installed or replaced 205 traffic signs Coordinated an efficient closure of Diablo Road to clear a mudslide during storm events Installed Heritage Resource plaques and pedestals at the Town Green and Village Theatre parking lot Completed a pavement repair project on Tuscany Court Assisted with the pavement management project by removing a stop legend, RPMs and completing a pavement repair prior to slurry application 9 MAINTENANCE SERVICES MISCELLANEOUS • The Maintenance Department is on pace to receive approximately 950 requests through Danville Connect this fiscal year. Resident feedback continues to be very positive, with an 82% satisfaction rating. • New reflective pavement markers have been installed on the median curbs going in both directions along Sycamore Valley Road and Camino Tassajara. • Coordinated fabrication of the Danville Friendship Cities sign and installed it along the Town Green frontage. • Converted to paperless payroll, streamlining the process to be much more efficient while also reducing paper waste. • Launched email and text alerts for the sports field and dog park status, including updating the page on the Town's website. • Infrastructure damaged by vehicular accidents was repaired, replaced or removed in a timely manner, including a street light on Diablo Road and traffic signage. • Maintenance continues to administer the Work Alternative Program, though it is temporarily on hold due to the pandemic. This program helps keep Danville's parks, roadsides and trails free of litter and debris. 10 MAINTENANCE SERVICES LOOKING AHEAD • New contracts have or will soon take effect for park landscape maintenance, roadside landscape maintenance, street light repair and custodial services maintenance; staff will work closely with the new contractors to ensure a seamless transition. • Preparations are underway for the replacement of the Oak Hill Park playground, with the project anticipated to take place during the 2022/23 fiscal year. • Additional landscape replacement projects will continue to be completed, with a focus on replacing aging plant material and maximizing water efficiency. • Irrigation season is in full swing and the Parks and Roadsides crews are performing system inspections and repairs on a daily basis to effectively manage water resources and minimize waste. • Street long -line striping (lane edge lines, bike lanes, etc.) will be re -painted throughout Town. • New thermoplastic will be applied to various school crosswalks, where needed. • Special events like the 4th of July Parade and Music in the Park are right around the corner and Maintenance will be hard at work planning for and facilitating these great happenings. 11 PARKS & FACILITIES Danville Library and Community Center 400 & 420 Front Street Town Meeting Hall 201 Front Street Village Theatre and Art Gallery 233 Front Street Veterans Memorial Building 400 Hartz Avenue Hap Magee Ranch Park 1025 La Gonda Way Sycamore Valley Park 2101 Holbrook Drive Diablo Vista Park 1000 Tassajara Ranch Drive Oak Hill Park Community Center All Wars' Memorial 3005 Stone Valley Road Osage Station Park 816 Brookside Drive Danville South Park 1885 Camino Ramon Front Street Park Front Street Baldwin School Park 751 Brookside Drive Green Valley School Park 1001 Diablo Road Greenbrook School Park 1475 Harlan Drive Montair School Park 300 Quinterra Lane Vista Grande School Park 677 Diablo Road Monte Vista Community Pool 3131 Stone Valley Road Los Cerros Community Gym 968 Blemer Road Diablo Vista Community Gym 4100 Camino Tassajara Town Offices 510 La Gonda Way Town Service Center 1000 Sherburne Hills Drive 12