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Home My WebLink About051722-06.8 ADMINISTRATIVE STAFF REPORT 6.8 TO: Mayor and Town Council May 17, 2022 SUBJECT: Resolution No. 40-2022, awarding a construction contract and appropriating additional funding for the Demolition of Buildings Located at 219 Weber Lane and 282 Front Street Project, CIP No. B-427 & B-629 BACKGROUND The Town’s Capital Improvement Program includes the Oak Hill Master Plan – Phase 2 and 282 Front Street – Arts District Maker Space, CIP’s No. B-427 & B-629 respectively. Demolition of buildings located at 219 Weber Lane and 282 Front Street are included in these projects. This project includes demolition of the existing structures located at 282 Front Street (single-story house and single-story garage) and the “Weber House” (single-story house, single-story garage, and single-story barn) located at 219 Weber Lane. Work also includes capping of existing utilities, removal of slab foundations, trucking, and disposal of all materials. DISCUSSION Seven bids were received and opened on April 26, 2022. The lowest responsive bid was submitted by Unlimited Environmental, Inc. of Long Beach, California, with a bid of $75,000. Bid results are summarized in Attachment C. The Engineer’s estimate was $90,000. The work is scheduled to begin in summer 2022 and be completed later in 2022, weather permitting. PUBLIC CONTACT Posting of the meeting agenda serves as notice to the general public. Before construction begins, residents and businesses within close proximity to the project will be notified by the contractor in writing. In addition, project identification signs will be posted. FISCAL IMPACT The low bid amount of $75,000, plus a 20% contingency amount of $15,000, yields a total Award of Construction Contract 2 May 17, 2022 Demolition of Buildings at 219 Weber Lane and 282 Front St, CIP No. B-427 & B-629 construction budget of $90,000. An appropriation in the amount of $90,000 from Park Facilities Fund is needed to fully fund the project. RECOMMENDATION Adopt Resolution No. 40-2022, awarding a construction contract and appropriating additional funding for the Demolition of Buildings Located at 219 Weber Lane and 282 Front Street Project, CIP No. B-427 & B-629. Prepared by: Steven Jones, P.E. City Engineer Reviewed by: Tai J. Williams Assistant Town Manager Attachments: A – Resolution No. 40-2022 B – CIP Pages No. B-427 & B-629 C – Bid Results Summary RESOLUTION NO. 40-2022 AWARDING A CONSTRUCTION CONTRACT AND APPROPRIATING ADDITIONAL FUNDING FOR THE DEMOLITION OF BUILDINGS LOCATED AT 219 WEBER LANE AND 282 FRONT STREET PROJECT, CIP NO. B-427 & B-629 WHEREAS, the Danville Town Council has previously approved including projects in the Capital Improvement Program for the Oak Hill Master Plan – Phase 2 and 282 Front Street – Arts District Maker Space, CIP’s No. B-427 & B-629 respectively; and WHEREAS, the projects include demolition of buildings located at 219 Weber Lane and 282 Front Street; and WHEREAS, bids were solicited from contractors for the project; and WHEREAS, the City Clerk of this Town did, in open session on the 26th day of April, 2022, publicly open and read aloud the sealed bids received as required by law; and WHEREAS, of the seven bids received, the lowest responsive bid was submitted by Unlimited Environmental, Inc. of Long Beach, California, and the City Engineer recommends awarding a construction contract for the project to said contractor; now, therefore, be it RESOLVED, by the Danville Town Council, that $70,000 in Park Facility Funds be appropriated in fiscal year 2021/22 for CIP No. B-427 to fund construction of the project; and, be it further RESOLVED, by the Danville Town Council, that $20,000 in Park Facility Funds be appropriated in fiscal year 2021/22 for CIP No. B-629 to fund construction of the project; and, be it further RESOLVED, by the Danville Town Council, that the Town award a construction contract for the demolition of buildings located at 219 Weber Lane and 282 Front Street, CIP No. B-427 and B-629, to Unlimited Environmental, Inc. of Long Beach, California; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute, on behalf of the Town, a written contract with Unlimited Environmental, Inc. of Long Beach, California for $75,000 and authorize use of a 20% contingency not-to-exceed $15,000, for a total construction budget of $90,000, for work in connection therewith, and the City Clerk is hereby directed to attest same and affix thereto the official seal of the Town; and, be it further RESOLVED, that staff shall within five (5) days of the adoption of this resolution, transmit an Extract of Public Works contract award to the Department of Industrial DocuSign Envelope ID: 560C48E8-1FEF-4092-B140-81CE5569BE59 ATTACHMENT A Relations, Division of Apprenticeship Standards, P.O. Box 420603, San Francisco, CA 94142. (Note: Should a finding of any discrepancy regarding this ratio of apprentices to journeymen be made, the Town shall notify the Division of Apprenticeship Standards of such findings.) APPROVED by the Danville Town Council at a regular meeting on May 17, 2022, by the following vote: AYES: NOES: ABSTAINED: ABSENT: MAYOR APPROVED AS TO FORM: ATTEST: CITY ATTORNEY CITY CLERK DocuSign Envelope ID: 560C48E8-1FEF-4092-B140-81CE5569BE59 www.danville.ca.govCIP63 Projects OAK HILL MASTER PLAN - PHASE 2 PROJECT DESCRIPTION AND LOCATION: DESCRIPTION OF MODIFICATIONS: RATIONALE FOR PROPOSED PROJECT: Help meet growing community needs for active recreational facilities. EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:0 Additional Town direct operating costs per year:$0 PROJECT COST ESTIMATE This project is currently unfunded. PROJECT APPROPRIATION AND FUNDING UNFUNDED Evaluate the development potential of the undeveloped (southern) portion of Oak Hill Park to meet unmet community needs. Development of the adjacent Weber property provides additional access to the property. Project includes demolition of the existing Weber House (located on the Town-owned 3.66 acre parcel adjacent to the park) that was dedicated to the Town as part of the Weber/Davidon development in order to improve ingress to the south end of the park. Based upon other planning/design/construction priorities for Town parks and community facilities, this project has been deferred. 6/4/2021PRINTED ON: CIP No:B-427 STATUS:Adopted PRIORITY:5 PROJECT MANAGER:HRPGREEN PROJECT:Yes 2021/22Prior Years 2022/23 2023/24 2024/25 2025/26 TotalExpenditure Category Design/Plan Review $0 $0 $0 $0$0 $0$0 Construction $0 $0 $0 $0$0 $0$0 Inspection & Admin.$0 $0 $0 $0$0 $0$0 $0 $0 $0 $0 $0 $0 $0Total Cost Estimate:$0Total Expenditure: Unexpended: $0 on 6-03-2021 2021/22Prior Years 2022/23 2023/24 2024/25 2025/26 TotalFunding Source(s) Park Facilities $0 $0 $0 $0 $0 $0$0 Unfunded-87 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0Total Funding: www.danville.ca.govCIP61 Projects ATTACHMENT B www.danville.ca.govCIP88 Projects 282 FRONT STREET - ARTS DISTRICT MAKER SPACE PROJECT DESCRIPTION AND LOCATION: DESCRIPTION OF MODIFICATIONS: RATIONALE FOR PROPOSED PROJECT:EXPECTED IMPACT ON OPERATING BUDGET:Additional worker hours required to maintain per year:0 Additional Town direct operating costs per year:$0 PROJECT COST ESTIMATE This project is currently unfunded. PROJECT APPROPRIATION AND FUNDING UNFUNDED The Parks, Recreation and Arts Commission recommends this an a high priority parks project. This project is identified in the Parks, Recreation and Arts Strategic Plan as an important to the Parks, Recreation and Arts System. This project includes a comprehensive set of improvements, activities and arts program strategies to activate the Town Green and Arts District on Front Street. The Front Street property was specifically identified in the Town Green and Arts District Master Plan. The project includes a new building to become a maker space with restrooms, outdoor area including shade trellises, community tables and other seating. Purchase of Property $600,000Design and Construction of Maker Space 6/4/2021PRINTED ON: CIP No:B-629 STATUS:Adopted PRIORITY:4 PROJECT MANAGER:HRPGREEN PROJECT:No 2021/22Prior Years 2022/23 2023/24 2024/25 2025/26 TotalExpenditure Category Design/Plan Review $600,000 $0 $0 $0$0 $600,000$0 $0 $0 $600,000 $0 $0 $0 $600,000Total Cost Estimate:Total Expenditure:Not Available 2021/22Prior Years 2022/23 2023/24 2024/25 2025/26 TotalFunding Source(s) Unfunded-87 $0 $0 $0 $0 $0 $600,000$600,000 $0 $0 $600,000 $0 $0 $0 $600,000Total Funding: www.danville.ca.govCIP86 Projects PROJECT: Demolition of Buildings located at 219 Weber Lane “Weber House” and 282 Front St. Contract No. CIP B-427 & B-629 BID OPENING: April 26, 2022, at time 2:00 p.m. PST Please direct all questions regarding this bid opening to Steven Jones, City Engineer, (925) 314-3339 SJones@danville.ca.gov OFFICIAL BID RESULTS SUMMARY CONTRACTOR BID AMOUNT *Unlimited Environmental, Inc.$75,000.00 Garrison Demolition and Engineering $78,000.00 Sierra Excavating $107,636.00 Demolition Services and Grading $108,230.00 A-1 Construction $118,000.00 Central Valley Environmental $131,648.00 Dave McNabb Construction $143,500.00 *Lowest Responsive Bid ATTACHMENT C