HomeMy WebLinkAbout050322-06.8
ADMINISTRATIVE STAFF REPORT 6.8
TO: Mayor and Town Council May 03, 2022
SUBJECT: Resolution No. 36-2022, authorizing the Town Manager to execute a contract
for the purchase of office furniture for the Town Office Relocation Project,
CIP B-626
BACKGROUND
The Five-Year Capital Improvement Program includes the Town Office Relocation Project,
CIP B-626. Tennant improvements associated with the project are currently underway and
the Police Department and Town Offices will be relocating to 500 La Gonda Way in mid to
late-2022.
DISCUSSION
In addition to tenant and site improvements, the Town Office Relocation project includes
the procurement of furniture and equipment to equip a portion of the new tenant spaces.
For the most part, the furniture and equipment at the current Town Offices have been in use
since the Town initially occupied the building in 1985 and are well past their useful life.
Funding for furnishings and equipment is included within the total project funding that was
previously appropriated by the Town Council for CIP Project B-626 in the Capital
Improvement Program.
Phase two of the Town Office Relocation project involves constructing tenant improvements
for the Town Permit Center and the spaces to be occupied by General Government,
Development Services and Administrative Services. A portion of the furnishings to be used
were donated by the previous building tenants, with new furniture to be purchased for the
permit center, the Building and Planning Divisions within Development Services,
Administrative Services and three conference rooms.
The furniture procurement will include placing orders with multiple vendors based upon
the overall furniture plan developed in consultation with the project design team. The Town
will be utilizing the California Multiple Award Schedule (CMAS) agreements established
with contractors registered in the State of California to procure all furnishings. Direct
purchase of furniture is permitted through CMAS which operates as a streamlined
procurement option, offering competitively assessed and pre-negotiated products and
services. CMAS recognizes all pricing, products and/or services which have been
previously bid and awarded on a Federal General Services Administration multiple award
schedule. This ensures that the Town will benefit from the most competitive pricing.
Authorizing the purchase of office 2 May 3, 2022
Furniture for CIP B-626
Town Council action is required to authorize the Town Manager to execute one or more
contracts in an amount not to exceed $255,000 with Sam Clar Office furniture for design and
installation services and the purchase of Allsteel furniture.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
Sufficient funds have previously been appropriated for furniture procurement as part of
Project B-626 Town Office Relocation, in the Five-Year Capital Improvement Program.
RECOMMENDATION
Adopt Resolution No. 36-2022, authorizing the Town Manager to execute a contract for the
purchase of office furniture for the Town Office Relocation Project, CIP B-626.
Prepared by:
Diane J. Friedmann
Deputy Town Manager
Reviewed by:
Joseph Calabrigo
Town Manager
Attachment: Resolution No. 36-2022
RESOLUTION NO. 36-2022
AUTHORIZING THE TOWN MANAGER TO EXECUTE A CONTRACT FOR THE
PURCHASE OF OFFICE FURNITURE FOR THE TOWN OFFICE RELOCATION
PROJECT, CIP B-626
WHEREAS, the Town Office Relocation project requires the procurement of furniture
previously appropriated and approved by Town Council in the 2021/22 Town Office
Capital Improvement Budget, CIP B-626; and
WHEREAS, Town staff has identified Sam Clar for design, installation and project
management services and the purchase of Allsteel furniture during phase II of the project
which includes General Government, Administrative Services and Development Services
offices; and
WHEREAS, the Town is leveraging the California Multiple Award Schedule (CMAS)
Agreement established with contractors registered in California, public contract Code
10290 et. Seq. and 12101.5 include approval for local Government agencies to use CMAS
for products and services; and
WHEREAS, Allsteel, under CMAS contract 4-09-71-0087A, recognizes all pricing,
products and/or services which have been previously bid and awarded on a Federal
General Services Administration multiple award schedule; now, therefore, be it
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is
authorized to execute, on behalf of the Town, a purchase order with Sam Clar and Allsteel
Office Products, in the amount of $255,000 for the purchase of office furniture.
APPROVED by the Danville Town Council at a regular meeting on May 3, 2022 by the
following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
______________________________
MAYOR
APPROVED AS TO FORM: ATTEST:
_______________________________ ______________________________
CITY ATTORNEY CITY CLERK
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